Entity:
Finance
Job Family Group:
Finance Group
Job Description:
Job Purpose
The Account Receivable Analyst is accountable for timely and accurate recording of cash receipts, direct debit run and match invoices into the AR ledgers. The main responsibility is to post cash to outstanding invoices and undertake the reconciliation of a variety of currency account reconciliations, added to several specific accounting tasks from simple to medium transactions. Acting as support to the collections team, to ensure customer accounts are supervised are tightly controlled and compliant to BP Policy. This includes regular contact with internal / external collaborators in order to reach yearly goals / targets. Prepare documents for period close while ensuring adherence to policies and procedures in the drive for exceptional customer service, operational excellence and compliance Build up and maintain professional relationship with Business Partners.
Key Accountabilities
Understand the business and drive execution/Operations:
- Perform the day-to-day processing of cheques, Direct Debit run, EFT/wire transfers, AR transactions to ensure that cash receipts are recorded in the AR ledger on an effective, up-to-date and accurate manner.
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Review and process refund transactions, deductions and other differences in adherence with the policy.
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Review of auto posted transactions
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Issue debit notes and credit notes in adherence with the policy.
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Timely allocation of incoming payments, unapplied cash, and research on payment discrepancies
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Lead the A/R sub ledger close and support preparation of documents / adjustments for monthly, quarterly and year-end close.
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Monitor and reconcile monthly, quarterly and yearly reports in charge of account reconcilation related queries
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Monitor credit and/ or cash and banking fraud violations and inform / involve all relevant collaborators within their Delegation of Authority
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Provide support to the whole AR / Collections /Cash and Banking or Treasury/ team to ensure delivery of the team’s agreed targets.
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Deal with a wide variety of ad-hoc queries and monitoring of customers’ accounts consistent with BP’s credit standards.
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Responsible for researching and resolving problems within designated guidelines and researching through multiple database resources, and coordinating with collection teams /and or directly with customers as vital.
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Maintaining the action to track and resolve outstanding A/R, Collections activities / issues which needs immediate attention in coordination with different collaborators.
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Drive follow-up, share and provide resolution within the team and internal or external collaborators.
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Review the weekly and monthly bank reconciliation to ensure no unidentified deposit and keeping tracks and reconciles daily/monthly AR balance
Stakeholder management:
- Maintain and develop working relationship with Cross functions internal or external GBS
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This position’s primary interfaces are:
Internal
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BP GBS Credit, Collections, A/R & Accounts Payable Team
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BP Local Country or Regional Finance Team
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BP Group Treasury
External
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Banks
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Auditors
System Support and knowledge:
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Understand related ERP systems and support ERP enhancements and developments
Project Management involvement & support
- Participate in Continuous Improvement Initiatives and projects,
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Support Power BI by implementing guidelines; initiate and raise „quick wins” where these are relevant. Look for opportunities in current processes by means of automation and transformation.
Operational/Strategic/Audit Compliance :
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Maintain compliance with BP, legal and regulatory requirements applying to the department’s activity like the Cash and Banking Guide/ Policy, QMS/EMS Policy etc
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Maintain the established Process Controls (Framework) are followed up, raise any gap identified and follow with the relevant PCO and teams responsible to perform them.
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Maintain compliance to all statutory and audit requirements by ensuring that all Primary controls are in place.
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Maintain Process documentations (SOPs or DTPs) up-to-date, meet required quality standards and is accurate.
Qualification & Experience and Competencies
Essential Education and Experience
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Bachelor’s Degree or equivalent experience in Economics, Business, Finance, Accounting or related field with relevant language skills.
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Previous accounts receivable, cash application, master data or data an any multinational
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Experience dealing/working with sales and external customers
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Good Analytical and numerical skills with sound financial accounting experience.
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Relevant systems knowledge – AS 400 and SAP
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English, B2-C1
Skills and competencies
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Good interpersonal, influential and decision-making skills in order to manage and maintain good relationships with key collaborators.
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Able to deal with comsophisticatedtuations while maintaining the right balance of customer and business focus
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Able to consistently review and adapt approach and style to meet constantly evolving requirements.
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Able to handle conflicting work issues and deadlines to ensure results are met and knows when to advance urgent matter on timely manner.
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Able to prioritise, handle urgent issues and situations, following through to resolution in a timely manner and focusing efforts to deliver business value, advancing properly if needed
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Able to produce consistently high quality information within tight deadlines
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Being able to work under fast paced environment
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Detail oriented
We are an equal opportunity employer and value diversity at our company! We do not discriminate based on race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.
We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Travel Requirement
No travel is expected with this role
Relocation Assistance:
This role is eligible for relocation within country
Remote Type:
This position is a hybrid of office/remote working
Skills:
Legal Disclaimer:
We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.
Legal Disclaimer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.
