Yelahanka, Bengaluru, Karnataka Project coordinator – construction Jobs – 87 Open Jobs Today

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BHIVE Workspace —Bengaluru, Karnataka
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Project Planning and Coordinator

BHIVE Workspace -
Bengaluru, Karnataka

Apply Now

Job details

1 hour ago

Qualifications

Microsoft Powerpoint
AutoCAD
Microsoft Excel
Project planning
Architecture
Primavera
Master's degree
Revit
Analysis skills
Project management
Presentation skills
Bachelor's degree
B.Arch
Construction experience
M.Arch
Microsoft Project
Communication skills

Full job description

BHIVE Workspace
Bangalore

Referral Category: Category 3
8 - 12 Years
Bachelor's degree in architecture (B.Arch) is mandatory. Master's degree in architecture (M.Arch) is preferred. 8–12 years of experience in project planning, architectural coordination, construction management, or workplace fit-out projects.

Job Details

Job Summary: We are looking for an experienced and detail-oriented Project Planning & Coordinator to drive end-to-end planning, coordination, and execution of workplace fit-out and construction projects. The role will act as the central coordination point between Design, Projects, Procurement, Finance, Facilities, and external consultants to ensure projects are delivered on time, within budget, and to the highest quality standards.

The ideal candidate should possess strong architectural knowledge, project planning expertise, stakeholder management skills, and the ability to monitor multiple projects simultaneously while proactively identifying and mitigating execution risks.

Key Responsibilities:

1. Project Planning & Scheduling:

Develop comprehensive project plans, timelines, and execution schedules for multiple ongoing projects.

Prepare detailed project roadmaps with defined milestones, dependencies, and critical paths.

Track project progress against planned timelines and identify potential delays.

Recommend corrective actions to ensure timely project completion.

Coordinate project kick-off meetings and establish execution plans with all stakeholders.

2. Cross-Functional Coordination:

Coordinate with Architecture, Design, Procurement, Projects, Finance, Legal, Facilities, and Operations teams throughout the project lifecycle.

Ensure seamless communication between internal teams, consultants, contractors, and vendors.

Facilitate regular project review meetings and document action items and progress updates.

Track action closures and ensure stakeholder accountability.

3. Project Monitoring & Reporting:

Maintain project dashboards highlighting schedule, budget, risks, dependencies, and completion status.

Generate weekly and monthly MIS reports for leadership.

Monitor project KPIs including timeline adherence, cost variance, quality metrics, and resource utilization.

Present project updates and risk assessments to senior management.

4. Budget & Cost Coordination:

Coordinate with Procurement and Finance teams to ensure alignment between project execution and approved budgets.

Monitor project expenditure against approved estimates.

Track purchase requests, work orders, invoices, and payment milestones.

Highlight potential cost overruns and recommend mitigation strategies.

5. Risk Management:

Identify execution risks, bottlenecks, and inter-departmental dependencies.

Develop mitigation plans to minimize project delays and operational disruptions.

Escalate critical issues proactively with recommended solutions.

Maintain project risk registers and closure trackers.

6. Documentation & Governance:

Maintain complete project documentation including drawings, BOQs, contracts, approvals, schedules, and project reports.

Ensure version control and documentation accuracy across projects.

Track statutory approvals and compliance requirements wherever applicable.

Support project governance by ensuring adherence to organizational processes and reporting standards.

7. Vendor & Consultant Coordination:

Coordinate with architects, consultants, contractors, and vendors throughout execution.

Monitor deliverables and ensure timely completion as per agreed schedules.

Track consultant and vendor performance against project commitments.

Support contract administration and project documentation.

8. Quality & Compliance:

Coordinate with project execution teams to ensure quality standards are maintained.

Monitor project deliverables against approved specifications and design intent.

Ensure compliance with safety guidelines, project processes, and regulatory requirements.

Desired Candidate Profile

Strong experience in Construction Management is mandatory.

Proven expertise in architectural design coordination and multidisciplinary project management.

Hands-on experience in commercial interior fit-outs, workplace design execution, or large-scale construction projects.

Strong understanding of construction drawings, GFC drawings, BOQs, material specifications, and execution methodologies.

Experience conducting site quality inspections and driving quality improvement initiatives.

Familiarity with construction project lifecycle from concept design through project handover.

Proficiency in project management tools such as MS Project, Primavera, AutoCAD, and advanced Microsoft Excel is preferred.

Ability to coordinate with multiple consultants, contractors, and cross-functional stakeholders simultaneously.

Strong understanding of construction quality standards, safety practices, and statutory compliance.

Experience and Qualification

Bachelor’s degree in architecture (B.Arch) is mandatory.

Master’s degree in architecture (M.Arch) is preferred.

8–12 years of experience in project planning, architectural coordination, construction management, or workplace fit-out projects.

Experience in commercial real estate, coworking, corporate interiors, hospitality, or large-scale infrastructure projects is highly preferred.

Strong understanding of project planning methodologies and construction execution.

Excellent stakeholder management and cross-functional coordination skills.

Strong analytical, organizational, and problem-solving abilities.

Ability to manage multiple projects simultaneously in a fast-paced environment.

Excellent communication and presentation skills.

Technical Skills

MS Project / Primavera (preferred)

Microsoft Excel (Advanced)

AutoCAD

Revit (preferred)

Microsoft PowerPoint

ERP/Project Management Tools

Project Tracking & MIS Reporting

Key Competencies

Project Planning & Scheduling

Cross-functional Coordination

Project Governance

Risk Identification & Mitigation

Budget Tracking

Stakeholder Management

Execution Monitoring

Documentation & Compliance

Vendor Management

Analytical Thinking

Attention to Detail

Time Management

Decision Making

Communication & Collaboration

Success Measures

95%+ adherence to planned project timelines.

Timely closure of project milestones and action items.

Reduction in project delays through proactive planning and coordination.

Accurate and timely leadership dashboards and MIS reporting.

Effective coordination across all project stakeholders.

High-quality documentation and governance compliance.

Successful delivery of projects within approved budget and quality standards.

Organizational Overview

About BHIVE Group

The BHIVE Group stands at the forefront of revolutionizing managed offices & enterprise coworking spaces, while democratizing investments in Bengaluru.

1,000 + Companies

Backed by Blume Ventures

28,000 Seats

27+ Centres

1.8+ million sq. ft

INR 350+ Crore Revenue

BHIVE’s Mission: The BHIVE Group’s mission is to be amongst the most loved and admired real estate companies of India by 2033

BHIVE’s Vision: BHIVE Group envisions helping people live a better quality of life. Anything that we do will have people and quality of life in mind.

We care for you

Benefits: At BHIVE, we are committed to providing more than just a paycheck—we strive to create a supportive and rewarding work environment where employees feel valued, empowered, and motivated to excel. Our comprehensive benefits package includes

1,000 + Companies

We’re a passionate, youthful, and vibrant team, located in the heart of the city’s bustling Central Business District Equal Opportunity

Employer: BHIVE proudly stands as an Equal Opportunity Employer – By Choice. We firmly believe that we are most effective in helping our associates, customers, and the communities we serve, lead better lives when we genuinely understand them. This involves recognizing, respecting, and valuing diversity in terms of unique styles, experiences, identities, ideas, and opinions while fostering inclusivity for all individuals.

Impactful Work: Joining BHIVE means contributing to a real impact on the startup ecosystem in India.

Employee Referral Policy

If you refer a candidate, you stand to win exciting prizes.

Category: Referral Category 3

Department

Projects

Apply Now

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About BHIVE Group

1,000 + Companies

Backed by Blume Ventures

28,000 Seats

27+ Centres

1.8+ million sq. ft

1,000 + Companies

Employee Referral Policy

Department

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