Mumbai Maharashtra Senior office coordinator Jobs – 51 Open Jobs Today

Personal Assistant to Director
Planning Labs —Kurla, Mumbai, Maharashtra
- ₹12,412.31 - ₹18,000.00 a month
- Full-time
- English
- Microsoft Office
- Travel
Quick apply
Business Monitoring & Competitive Advantage (BMCA) Lead
Axios International —Mumbai, Maharashtra
- Hybrid work
- English
- Project management
- Presentation skills
- Health insurance
Quick apply
Project Coordinator
Crypto Mize —Dive, Maharashtra
- Full-time
- Project management
4d
Executive Assistant to Managing Director
NAC Electro Works —Mumbai District, Maharashtra
- ₹15,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Cell phone reimbursement
- Flexible schedule
Quick apply
Technical Coordinator
Seaspan Ship Management Ltd. —Mumbai, Maharashtra
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Asst Mgr Sales - Industrial Racking
Avion Exim Pvt Ltd (Assoc. co. of Time Technoplast) —Mumbai District, Maharashtra
- ₹6,00,000 - ₹8,00,000 a year
- Full-time
- Sales
- Customer service
- English
Quick apply
Office Operations & Training Coordinator
Ambient Consultancy LLP —Mumbai, Maharashtra
- ₹8,530.93 - ₹25,000.00 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Cell phone reimbursement
Quick apply
Admin & Front Office Executive
The Innovation Story —Bandra East, Mumbai, Maharashtra
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Office
Quick apply
Senior Service Engineer_DC
Trane Technologies —Mumbai, Maharashtra
- Full-time
- Customer service
- Microsoft Office
- HVAC
- Work from home
DONOR ENGAGEMENT & FUNDRAISING ASSOCIATE
KSHAMATA —Thane, Maharashtra
- ₹45,000 - ₹55,000 a month
- Online application
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Cell phone reimbursement
Quick apply
Sr. Engg - Drives HT Startes Electronics
Trane Technologies —Mumbai, Maharashtra
- Full-time
- Microsoft Office
- Driving
- HVAC
- Work from home

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Coordinator - Sales
Time Group —Mumbai, Maharashtra
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₹4,00,000 - ₹5,50,000 a year
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Associate Project Manager
BGBx —Mumbai, Maharashtra
Understands the scope of work across an assigned account, as well as the project plan at an individual project level.
₹8,50,000 - ₹11,00,000 a year
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Personal Assistant to Director

Planning Labs -
Kurla, Mumbai, Maharashtra

Quick apply

Job details

Full-time
₹12,412.31 - ₹18,000.00 a month

Qualifications

Marathi
English
Microsoft Office
Secretarial work
Hindi
Communication skills
Personal assistant experience
Time management

Full job description

Executive Personal Assistant – Personal & Office Coordination

Company: Planning Labs
Location: Kurla East, Mumbai
Job Type: Full-time | Work from Office and Residence
Working Hours: 9:00 AM to 7:30 PM
Salary: Based on experience, skills and suitability
Experience Required: 2–5 years preferred

Job Description

We are looking for a highly responsible, organized, trustworthy and proactive Executive Personal Assistant to directly support the Founder in managing daily personal, professional and administrative responsibilities.

The candidate will begin the day from the Founder’s residence, accompany or coordinate travel to the office, remain available throughout the working day and support the return journey from office to residence.

This role requires someone who can take complete ownership of day-to-day coordination, act as the first point of contact for calls and messages, manage follow-ups and ensure that both personal and office-related tasks are completed on time.

Key ResponsibilitiesCall and Communication Management

Be the first person to receive and screen incoming calls on behalf of the Founder.
Respond to calls, WhatsApp messages and routine enquiries professionally.
Take detailed messages and ensure timely follow-ups.
Connect urgent or important calls to the Founder.
Communicate with clients, vendors, employees, service providers and other contacts on the Founder’s behalf.
Maintain confidentiality while handling personal and business communication.

Calendar and Schedule Management

Manage the Founder’s daily calendar, meetings, appointments and reminders.
Coordinate meetings with clients, employees, vendors and personal contacts.
Confirm appointments and ensure the Founder is prepared in advance.
Track important deadlines, commitments, follow-ups and pending decisions.
Plan the daily schedule to minimize delays and unnecessary travel.

Office Coordination

Follow up with internal team members regarding pending work and deadlines.
Coordinate with the accounts, operations, business-development and administrative teams.
Track documents, approvals, payments, proposals and other important tasks.
Prepare basic reports, notes, task lists and meeting summaries.
Ensure important information reaches the Founder in a clear and timely manner.
Assist with printing, documentation, courier coordination and administrative work.

Personal and Domestic Coordination

Handle personal appointments, household-related coordination and routine errands.
Coordinate with domestic staff, drivers, technicians, service providers and vendors.
Assist with bill payments, purchases, bookings and other personal requirements.
Manage family-related appointments, schedules and administrative tasks when required.
Ensure that personal and domestic tasks are completed without requiring repeated follow-ups.

Travel and Daily Assistance

Report to the Founder’s residence by 9:00 AM.
Coordinate the daily movement from residence to office and office to residence.
Assist during local travel, meetings, site visits and business appointments.
Manage travel schedules, bookings, documents and necessary arrangements.
Be available until approximately 7:30 PM or until the Founder reaches the residence.

Required Skills

Excellent organizational and time-management skills.
Strong spoken and written communication in English and Hindi.
Marathi communication skills will be an advantage.
Professional telephone and WhatsApp communication.
Ability to manage confidential personal and business information.
Strong follow-up and task-completion ability.
Comfortable coordinating both domestic and office responsibilities.
Basic knowledge of Microsoft Office, Google Calendar, email and WhatsApp.
Ability to work independently and make practical decisions.
Calm, disciplined and professional under pressure.
Willingness to travel locally within Mumbai when required.

Preferred Candidate Profile

Previous experience as a Personal Assistant, Executive Assistant, Personal Secretary, Founder’s Office Coordinator or Administrative Assistant.
Candidates who have directly assisted business owners, founders, directors or senior management will be preferred.
Must be highly trustworthy, punctual and dependable.
Should be comfortable handling both personal and professional assignments.
Must be proactive and able to anticipate requirements instead of waiting for instructions.
Candidates residing within convenient travelling distance of Kurla East will be preferred.
Immediate joiners or candidates with a short notice period will be preferred.

Important Role Expectations

This is not a conventional desk-based assistant role. The candidate will closely support the Founder throughout the day and will be expected to manage a combination of:

Calls and messages
Calendar and meetings
Office coordination
Personal administration
Domestic coordination
Travel and appointments
Daily follow-ups
Confidential assignments

The person selected must demonstrate a high level of maturity, discretion, ownership and reliability.

Application Requirements

Applicants must share:

Updated CV
Current residential location
Previous personal or executive-assistant experience
Current salary
Expected salary
Notice period
Languages spoken
Whether they are comfortable working from both the residence and office
Whether they are comfortable with the working hours of 9:00 AM to 7:30 PM

Screening Questions

Have you previously worked directly with a founder, director, business owner or senior executive?
Are you comfortable handling both personal and office-related responsibilities?
Are you comfortable answering and responding to calls and messages on behalf of the Founder?
Are you comfortable reporting to the Founder’s residence in Kurla East at 9:00 AM?
Are you comfortable with working hours from 9:00 AM to approximately 7:30 PM?
How far do you stay from Kurla East?
What is your current salary, expected salary and notice period?
Are you comfortable travelling locally for meetings, errands and appointments?

Work Location: Founder’s residence, Planning Labs office and other locations within Mumbai as required.

Pay: ₹12,412.31 - ₹18,000.00 per month

Work Location: In person

Quick apply

Refine Your Search

senior office coordinator jobs in mumbai maharashtra

Personal Assistant to Director

Business Monitoring & Competitive Advantage (BMCA) Lead

Project Coordinator

Executive Assistant to Managing Director

Technical Coordinator

Asst Mgr Sales - Industrial Racking

Office Operations & Training Coordinator

Admin & Front Office Executive

Senior Service Engineer_DC

DONOR ENGAGEMENT & FUNDRAISING ASSOCIATE

Sr. Engg - Drives HT Startes Electronics

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