Mohali Punjab Executive assistant to managing director Jobs – 16 Open Jobs Today

Executive Assistant to Managing Director
Nutrition Shoppe —Mohali, Punjab
- ₹40,000 - ₹60,000 a month
- Full-time
- Microsoft Word
- Customer service
- English
- Health insurance
Quick apply
Executive Assistant to Managing Director
Elevate workforce —Mohali, Punjab
- ₹45,000 - ₹55,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Cell phone reimbursement
Quick apply
14d
Executive Assistant to CEO
Fuzion Public Relations Pvt. Ltd. —Mohali, Punjab
- ₹30,000 - ₹80,000 a month
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
Executive Assistant to Managing Director
Janus Biotech India Pvt Ltd —Raipur Kalan, Chandigarh, Chandigarh
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant to Managing Director
M Pro Developers —Panchkula, Haryana
- ₹30,000 - ₹60,000 a month
- Full-time
- Administrative experience
- Organisational skills
- In-person
Quick apply
4d
Executive Assistant to Managing Director
Gleuhr —Chandigarh, Chandigarh
- ₹15,000 - ₹35,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
- Health insurance
- Life insurance
Quick apply
22h
Executive Assistant to Managing Director
Frankvin —Chandigarh, Chandigarh
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant to Managing Director
INDIA CIRCUITS PRIVATE LIMITED —Panchkula, Haryana
- ₹25,000 - ₹35,000 a month
- Administrative experience
- Organisational skills
- Computer skills
- Paid sick time
Quick apply
EA to CEO
Psychocare Health —Mohali, Punjab
- ₹20,000 - ₹35,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Commuter assistance
- Cell phone reimbursement
Quick apply
1d
Personal Secretary to Managing Director
Countryside Heaven private limited —Chandigarh District, Chandigarh
- ₹30,000 - ₹50,000 a month
- Full-time
- English
- Microsoft Office
- Administrative experience
Quick apply
Executive Assistant to Director
Gleuhr wellness PVT LTD —Chandigarh, Chandigarh
- ₹21,000 - ₹26,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant to Managing Director
KidieLand —Panchkula, Haryana
- From ₹17,000 a month
- Full-time
- Microsoft Excel
- English
- Administrative experience
Quick apply
14d
Executive Assistant
XenonStack —Mohali, Punjab
- Full-time
- Microsoft Office
- Master's degree
- Project management
Looking For Personal Assistant to Director
ABP Empower —Mohali, Punjab
- ₹3,00,000 - ₹3,25,000 a year
- Microsoft Office
- Computer skills
- Communication skills
Technical Executive Assistant
Biorev —Mohali, Punjab
- Microsoft Office
- Master's degree
- Project management
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ABP Empower —Mohali, Punjab
- ₹30,000 - ₹35,000 a month
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel

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Executive Assistant to Managing Director
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Executive Assistant to Managing Director

Nutrition Shoppe
Mohali, Punjab

Quick apply

Job details

Full-time
₹40,000 - ₹60,000 a month

Benefits

Health insurance

Qualifications

Microsoft Word
Customer service
English
Microsoft Office
Master's degree
Administrative experience
Bachelor's degree
Plumbing
Organisational skills
Secretarial work
Office management
Time management
Office experience

Full job description

Job Title: Executive Assistant to MD – Administration & Operations

Job Summary

The Executive Assistant to MD – Administration & Operations will be responsible for managing the MD's office, overseeing administration and facilities, ensuring smooth day-to-day office operations, tracking due dates and follow-ups, and taking complete ownership of office management, hospitality, and coordination activities. The role requires a highly organized, proactive, and ownership-driven individual who can ensure that nothing falls through the cracks. Min 5 Years experience

Key ResponsibilitiesExecutive Assistance

Manage the MD's calendar, appointments, meetings, reminders, and schedules.
Schedule and coordinate internal and external meetings.
Coordinate travel, hotel bookings, transportation, and itineraries.
Prepare meeting agendas and record minutes of meetings.
Follow up on action items and ensure timely closure.
Manage confidential documents and information.
Maintain contact lists and important stakeholder information.
Coordinate with vendors, consultants, lawyers, CAs, banks, and government departments.
Screen calls, emails, and correspondence on behalf of the MD.
Assist the MD with day-to-day coordination and administrative requirements.
Organize and maintain physical and digital records and documents.

Administration & Office Operations

Ensure the office is opened, closed, and functioning smoothly every day.
Act as the single point of coordination for all non-technical office issues.
Create and maintain SOPs, trackers, checklists, and office records.
Maintain records of contracts, licenses, agreements, and important documents.
Track all company due dates, renewals, compliances, AMCs, and statutory deadlines.
Maintain a master compliance calendar and send timely reminders.
Escalate overdue tasks and missed deadlines to the MD.
Follow up with vendors and employees on pending tasks.
Procure office consumables and miscellaneous items.
Manage courier, parcels, dispatches, and incoming deliveries.
Maintain office supplies and stationery inventory.
Maintain records of office assets and inventory.
Ensure office assets and equipment are functioning properly.
Coordinate repairs and maintenance activities whenever required.
Maintain and update important company trackers and databases.

Facilities & Housekeeping Management

Ensure cleanliness and hygiene of the office, plant office, corridors, reception area, meeting rooms, washrooms, and surrounding premises.
Supervise housekeeping staff and ensure cleaning standards are maintained at all times.
Ensure proper upkeep and maintenance of office plants, landscaping, and common areas.
Monitor electricity, water, internet, telephone, and other utility services and ensure uninterrupted operations.
Coordinate preventive maintenance and repairs of office equipment, furniture, ACs, electrical systems, plumbing, and other infrastructure.
Coordinate pest control, deep cleaning, and facility maintenance activities.
Ensure all office and plant administrative areas are clean, organized, and presentable at all times.
Ensure meeting rooms are clean, organized, and ready before meetings.
Ensure adequate stock of pantry supplies, drinking water, tea, coffee, and housekeeping materials.
Ensure office signage, notice boards, and common areas are properly maintained.

Hospitality & Guest Relations

Greet visitors and offer water, tea, coffee, or refreshments.
Manage visitor logs and coordinate visitor arrangements.
Ensure all guests, clients, auditors, consultants, and visitors are properly attended to.
Arrange hotel accommodations, transportation, meals, and local logistics for clients and guests.
Arrange gifts, flowers, and hospitality requirements whenever needed.
Ensure a professional and comfortable experience for all visitors.
Coordinate refreshments and meeting arrangements for guests and clients.
Ensure meeting rooms and hospitality arrangements are ready before the arrival of guests.

Task Tracking & Follow-Up Management

Maintain a master tracker of all tasks assigned by the MD.
Follow up with Sales, Purchase, Accounts, Production, HR, and other departments to ensure timely completion of tasks.
Track pending customer follow-ups, quotations, purchase orders, payments, approvals, and commitments.
Send reminders to concerned team members before deadlines.
Escalate overdue tasks, missed commitments, and delays to the MD.
Maintain a dashboard of pending and completed action items.
Coordinate with all departments to obtain status updates and ensure accountability.
Prepare daily and weekly pending-task reports for the MD.
Ensure meeting action items are assigned, tracked, and closed within agreed timelines.
Ensure that no important task, follow-up, commitment, or deadline falls through the cracks.
Maintain trackers for pending client follow-ups, purchase orders, payments, renewals, and critical operational tasks.

Vendor & Service Management

Coordinate with vendors and service providers for office requirements.
Obtain quotations and coordinate procurement of office requirements.
Track service renewals, AMCs, and vendor contracts.
Ensure timely completion of vendor deliverables and service requests.
Maintain a database of vendors, consultants, and service providers.

Coordination & Support

Coordinate with all departments to ensure timely completion of administrative tasks and follow-ups.
Support management in implementing office processes and administrative systems.
Support internal meetings and company functions from an administrative and logistical perspective.
Act as the central coordination point between the MD and various departments.
Assist in preparing reports, presentations, and management dashboards whenever required.

Ownership & Accountability

Take complete ownership of office administration and day-to-day operational coordination.
Ensure that no task, due date, renewal, repair, or follow-up is missed.
If something in the office is missing, broken, overdue, delayed, or not functioning properly, take ownership and ensure it is resolved or escalated promptly.
Proactively identify problems and get them resolved without being instructed.
Ensure all administrative, facility, hospitality, and office operational matters are properly managed.
Act as the custodian of the office and ensure that the workplace remains organized, functional, and professionally maintained at all times.
Act as the MD's execution coordinator by ensuring that commitments made by various departments are tracked, followed up, and completed on time.
Take ownership of ensuring that the office environment remains professional, efficient, and well-managed.
Maintain a solution-oriented approach and demonstrate a high level of accountability and follow-through.

Additional Responsibilities

Maintain complete confidentiality of company information and documents.
Be willing to work in a startup environment where responsibilities may evolve based on business requirements and operational needs.
Perform any other duties, assignments, or responsibilities reasonably assigned by the Management/MD from time to time in the interest of the business.
The role is ownership-driven and not task-driven. The employee is expected to proactively identify and resolve operational issues even if they are not specifically listed in this Job Description.
The employee is expected to wear multiple hats and contribute wherever required to ensure the smooth functioning of the organization.

Job Type: Full-time

Pay: ₹40,000.00 - ₹60,000.00 per month

Benefits:

Health insurance

Work Location: In person

Quick apply

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