Ulhasnagar, Maharashtra Facility executive Jobs – 124 Open Jobs Today

Administration Executive – Facilities & HR Operations
Biltrax Construction Data —Vashi, Navi Mumbai, Maharashtra
- ₹25,000 - ₹32,000 a month
- Full-time
- Microsoft Excel
- Master's degree
- Bachelor's degree
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3d
Executive Assistant to Director
Revmax Telecom Infrastructures pvt Ltd —CBD Belapur, Navi Mumbai, Maharashtra
- ₹35,000 - ₹45,000 a month
- Full-time
- Microsoft Office
- Project management
- Bachelor's degree
- Health insurance
- Cell phone reimbursement
Quick apply
13d
Supplier Quality Management Specialist
Vertiv —Amarnath, Maharashtra
- Master's degree
- Bachelor's degree
- Plumbing
Sr. Store Executive
Valve tech industries —Taloja, Navi Mumbai, Maharashtra
- From ₹25,000 a month
- Full-time
- Sales
- Customer service
- Cashiering
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Technical Support Executive
PARADISE EVENTS —Navi Mumbai, Maharashtra
- ₹18,000 - ₹25,000 a month
- Full-time
- English
- Microsoft Office
- Bachelor's degree
- Health insurance
- Paid time off
Quick apply
Finance Executive – Accounts Receivable & Payable (UK Operations)
Keplin Global Services India Pvt Ltd —Thane District, Maharashtra
- From ₹5,00,000 a year
- Full-time
- Microsoft Excel
- English
- Finance
- Paid sick time
Quick apply
1d
Compliance Executive
Shree Ram Enterprises —CBD Belapur, Navi Mumbai, Maharashtra
- ₹12,000 - ₹18,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Analysis skills
Quick apply
12d
Executive - HR & Admin (Immediate Joiner)
BV —Navi Mumbai, Maharashtra
- ₹25,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Senior Admin Executive
Rainbow International School —Manpada, Thane, Maharashtra
- ₹35,000 - ₹60,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Master's degree
Quick apply
Admin Executive
Alphard Group —Thane District, Maharashtra
- ₹4,00,000 - ₹6,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Senior supply chain executive
Sunshine Workforce Solutions —Navi Mumbai, Maharashtra
- ₹6,00,000 a year
- Full-time
- Microsoft Excel
- Inventory control
- Inventory management
Quick apply
Facility Executive
Gautam Singhania Global School —Thane, Maharashtra
- ₹20,000 - ₹25,000 a month
- Full-time
- Schematics
- English
- Electrical experience
Quick apply
1d
Back Office Executive
Dynamic Facility Management Services —Vashi, Thane, Maharashtra
- ₹25,000 - ₹40,000 a month
- Part-time
- Customer service
- English
- Master's degree
- Health insurance
- Flexible schedule
Quick apply
Admin Executive
HAWA VALVES INDIA PVT LTD —Navi Mumbai, Maharashtra
- ₹20,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
- Paid sick time
Quick apply
Senior Executive - Service Planning and Delivery
Neptunus Power Plant Services —Navi Mumbai, Maharashtra
- Master's degree
- Bachelor's degree
- Accounting
Chief Administrative Officer
Kaizen Super Speciality Hospital —Thane District, Maharashtra
- ₹50,000 - ₹80,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Office
- Administrative experience
Quick apply
Service Executive: Pharma Site execution
Impact and Solutions —New Panvel, Navi Mumbai, Maharashtra
- ₹2,20,000 - ₹2,40,000 a month
- Full-time
- Hybrid work
- Schematics
- English
- Welding
- Health insurance
- Flexible schedule
Quick apply
Senior Engineering Purchase Executive
Prasol Chemicals —Navi Mumbai, Maharashtra
- Oracle
- ERP systems
- Bachelor's degree
Senior Executive – Administration – Navi Mumbai
Fusion CX —Navi Mumbai, Maharashtra
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive - Business Development (Pharma Testing Services)
Cotecna Life Science India Pvt. Ltd —Thane District, Maharashtra
- ₹5,00,000 - ₹5,50,000 a year
- Full-time
- Sales
- Business development
- Bachelor's degree
- Health insurance
- Life insurance
Quick apply
8d

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Administration Executive – Facilities & HR Operations

Biltrax Construction Data
Vashi, Navi Mumbai, Maharashtra

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Job details

Permanent | Full-time
₹25,000 - ₹32,000 a month
3 days ago

Qualifications

Microsoft Excel
Master's degree
Bachelor's degree
Human resources
HRIS
Business Administration
MBA
Communication skills
Negotiation
Office experience

Full job description

Opportunity Summary

This role is primarily responsible for ensuring seamless administrative operations and an efficient workplace environment at Biltrax. The incumbent will act as the central point of coordination for all office infrastructure, vendor management, and day-to-day facility requirements, while also supporting core HR processes.

The ideal candidate is highly proactive, detail-oriented, and action-driven, with a strong ability to anticipate issues, take ownership, and drive closures without constant supervision.

Role Overview

Administration Executive – Facilities & HR Operations will lead end-to-end office administration, ensuring a well-maintained, fully functional, and employee-friendly workspace. This includes facility management, vendor coordination, cost control, and issue resolution across all administrative areas.

Additionally, the role will provide structured support to HR operations such as recruitment coordination, employee records, and HRMS management.

Key ResponsibilitiesA. Administration & Facilities Management

1. Office Operations Management

Ensure smooth day-to-day functioning of the office environment.
Take complete ownership of workplace upkeep, hygiene, and operational readiness.
Maintain and manage structured administrative records, including salary sheets and payroll-related data, ensuring high accuracy and confidentiality.
Demonstrate strong proficiency in advanced Excel and numerical calculations for preparing, validating, and reconciling salary data and related reports.

2. Proactive Issue Identification & Resolution

Actively monitor and address office-related concerns such as:
Water supply disruptions
Washroom maintenance and hygiene
Air conditioning servicing and breakdowns
Electrical, housekeeping, and pantry issues
Demonstrate high responsiveness in resolving both reported and unreported issues.

3. Vendor Management & Negotiation

Manage end-to-end relationships with facility vendors (housekeeping, security, maintenance, etc.).
Negotiate contracts, pricing, and service terms to ensure cost efficiency.
Track vendor performance and ensure service-level adherence.

4. Stakeholder Coordination & Follow-ups

Coordinate with internal teams and management for administrative requirements.
Take strong follow-ups across hierarchy levels to ensure timely action and closure.
Escalate issues appropriately when required.

5. Facilities & Infrastructure Oversight

Liaise with building management for infrastructure-related concerns.
Ensure timely servicing, repairs, and preventive maintenance of office equipment and facilities.

6. Budgeting & Cost Control

Track administrative expenses and ensure cost optimization.
Maintain records of vendor invoices, contracts, and payments.

7. Event & Office Coordination

Organize internal events, meetings, and office activities.
Manage logistics, vendors, and execution seamlessly.

8. Administrative Documentation & Record Keeping

Maintain records related to vendors, facilities, and administrative operations.
Ensure proper documentation, tracking, and compliance.

B. HR Operations Support (Primary Focus)1. Recruitment Coordination

Assist in scheduling interviews and coordinating with candidates and hiring managers.
Support onboarding processes for new employees.

2. HRMS & Employee Data Management

Maintain and update employee records in HRMS, preferably Keka.
Ensure data accuracy and timely updates.

3. HR Reporting & MIS

Generate HR and administrative reports using advanced Excel.
Maintain dashboards and track key metrics.

4. Employee Support

Act as a point of contact for basic employee queries related to HR and admin.
Support engagement activities and internal communication.

Key Skills & Competencies

High Proactiveness & Ownership: Takes initiative and resolves issues without waiting for direction.
Advanced Excel Skills: Strong capability in reporting, data analysis, and MIS.
HRMS Knowledge: Experience with HR systems, preferably Keka.
Vendor Management & Negotiation: Strong commercial and negotiation skills.
Follow-up & Execution Excellence: Ability to drive tasks to closure across teams.
Problem-Solving Mindset: Quick, practical, and solution-oriented approach.
Attention to Detail: High accuracy in execution and documentation.
Communication Skills: Clear and effective coordination across stakeholders.
Adaptability: Comfortable handling dynamic and unstructured situations.

Qualifications

Bachelor’s degree in any discipline (HR/Business Administration preferred)
MBA/PGDM in HR or Operations is an added advantage

Experience

1–2 years of experience in Administration / Facilities / HR Operations

Pay: ₹25,000.00 - ₹32,000.00 per month

Work Location: In person

Quick apply

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facility executive jobs in ulhasnagar, maharashtra

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