Vidyavihar Mumbai Maharashtra Executive assistant Jobs – 343 Open Jobs Today

Personal Assistant (PA) to the Founder
VRO ASIA PRIVATE LIMITED —Kurla West, Maharashtra
- ₹40,000 - ₹60,000 a month
- Full-time
- Microsoft Office
- Bachelor's degree
- Business Administration
- Food provided
Quick apply
11d
Executive Assistant to GSC Head
DHL —Vikhroli, Mumbai, Maharashtra
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
8d
Executive Assistant to Managing Director
SOL Brand Solutions —Ghatkopar, Mumbai, Maharashtra
- ₹25,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
22h
Executive Assistant to Director
Deep HR Services —Ghatkopar, Mumbai, Maharashtra
- ₹35,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
7d
Executive Secretary to Managing Director
SOL Brand Solutions —Ghatkopar, Mumbai, Maharashtra
- ₹25,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Paid time off
Quick apply
14d
Personal Assistant to Managing Director
SNA Infrastructure Private Limited —Mumbai, Maharashtra
- ₹4,00,000 - ₹5,00,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- English
- Paid time off
- Cell phone reimbursement
Quick apply
Executive Assistant to SCM Head
Siemens —Mumbai, Maharashtra
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
7d
Executive Assistant to Director
FJ Direct —Ghatkopar, Mumbai, Maharashtra
- ₹50,000 - ₹60,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Personal Assistant to Chairman
Elite Butlers —Mumbai, Maharashtra
- ₹30,00,000 a year
- Weekend availability
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
Quick apply
EA to the CEO
Artha Venture Fund —Lower Parel, Mumbai, Maharashtra
- ₹18,00,000 - ₹21,00,000 a year
- Google Suite
- English
- Microsoft Office
Head of Office – Executive Assistant to the Managing Director
South Seas Distilleries —Mumbai, Maharashtra
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant to COO
Dholakia Retail Private Limited —Andheri East, Mumbai, Maharashtra
- ₹4,00,000 - ₹5,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Food provided
Quick apply
22h
Personal Assistant to Director
Mumbai Services —Chembur, Mumbai, Maharashtra
- ₹60,000 - ₹80,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant (EA)
Generic Engineering Constructions and Project LTD —Unknown, Maharashtra
- ₹2,50,000 - ₹6,00,000 a year
- Full-time
- Remote
- Microsoft Excel
- English
- Master's degree
- Flexible schedule
Executive Assistant to Managing Director
Everest Holovisions Limited —Vashi, Navi Mumbai, Maharashtra
- ₹50,000 - ₹58,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant to Managing Director
CENTURY FABRICS PVT LTD —Prabhadevi, Mumbai, Maharashtra
- Up to ₹30,000 a month
- Full-time
- Up to 50% travel
- Administrative experience
- Bachelor's degree
- Paid time off
- Flexible schedule
Quick apply
Executive Administrative Assistant
Elite Butlers —Lower Parel, Mumbai, Maharashtra
- ₹15,00,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- AI
Quick apply
11d
Executive Assistant to Director
HR Yaar —Chembur, Mumbai, Maharashtra
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant to Managing Director
Mehta Tubes Ltd —Opera House, Mumbai, Maharashtra
- ₹25,000 - ₹4,00,000 a month
- Full-time
- Administrative experience
- Organisational skills
- Typing
Quick apply
SR. Executive /Assistant Manager-Accounts & Finance
Vitane Pharmaceuticals Pvt Ltd —Thane, Maharashtra
- From ₹8,00,000 a year
- Full-time
- Finance
- Master's degree
- Bachelor's degree
- Cell phone reimbursement
- Flexible schedule
Quick apply
4d

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Personal Assistant (PA) to the Founder

VRO ASIA PRIVATE LIMITED
Kurla West, Maharashtra

Quick apply

Job details

Full-time
₹40,000 - ₹60,000 a month
11 days ago

Benefits

Food provided

Qualifications

Expense management
Microsoft Office
Bachelor's degree
Business Administration
Communication skills
Personal assistant experience
Senior leadership
Office experience

Full job description

Position

Personal Assistant to the Founder.

Location

Kurla – Kanakia Zillion & BKC (Mumbai)

Employment Type

Full-time

Role Overview

We are looking for a highly organized, proactive, and trustworthy Personal Assistant to support the Founder in managing day-to-day priorities, administrative tasks, office administration, and business coordination. The ideal candidate is detail-oriented, resourceful, and capable of handling both executive support and administrative operations with professionalism and discretion.

Key Responsibilities

2. PERSONAL ASSISTANT (PA)

Core role: Manage the Founder’s personal, family, social, and day-to-day logistical requirements.

Personal Bookings

Restaurant and table bookings.

Uber/car and local transportation bookings.

Sports, games, clubs, and activity bookings.

Event and entertainment bookings.

Porter and courier bookings.

Family & Children

School-related payments, forms, and administrative work.

Children’s classes, activities, and bookings.

Family appointments and scheduling.

Coordinate family-related logistics as required.

Medical & Appointments

Book doctor, dentist, specialist, and other appointments for the Founder/family.

Manage appointment reminders, changes, and cancellations.

Gifts & Occasions

Purchase and arrange delivery of gifts, flowers, cakes, etc.

Track birthdays, anniversaries, weddings, and other important dates.

Manage RSVPs and social commitments.

Personal Errands & Services

Coordinate household/personal service providers.

Coordinate family and personal requirements as assigned.

Administrative & Office Management

Oversee day-to-day administrative operations of the office.
Process and track utility bills, office expenses, subscriptions, and vendor payments, ensuring timely settlement.
Verify invoices for accuracy, obtain necessary approvals, and coordinate with the Finance team for processing.
Maintain records of invoices, payments, contracts, warranties, and important office documents.
Draft emails, letters, and other business correspondence.
Coordinate with housekeeping staff, office assistants, electricians, plumbers, carpenters, internet providers, and other service personnel for office maintenance and repairs.
Supervise office maintenance activities and ensure office facilities remain functional, clean, and well-maintained.
Coordinate with vendors for office supplies, equipment servicing, annual maintenance contracts (AMCs), and procurement.
Monitor office inventory and replenish supplies as required.
Assist in organizing company events, leadership meetings, and office activities.
Ensure administrative processes are carried out efficiently and in compliance with company policies.

Business Coordination

Liaise with cross-functional teams to monitor project progress and key deliverables.
Coordinate with HR, Finance, Legal, Operations, and external stakeholders on behalf of the Founder.
Maintain trackers, dashboards, and reports for business initiatives.
Conduct research and compile information to support business decisions.
Follow up on pending tasks and ensure timely completion.

Personal Assistance

Manage personal appointments and schedules, where required.
Coordinate personal and business travel, accommodation, transportation, and itineraries.
Handle reservations, bookings, and other logistics.
Assist with personal errands and miscellaneous tasks while maintaining complete confidentiality.

Required Skills & Qualifications

Bachelor's degree in Business Administration, Management, Commerce, or a related field.
3–7 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
Excellent organizational and multitasking skills.
Strong written and verbal communication abilities.
Ability to manage multiple priorities with minimal supervision.
High level of integrity, discretion, and confidentiality.
Proficiency in Microsoft Office Suite, Google Workspace, and productivity tools.
Basic understanding of invoices, expense management, vendor coordination, and office administration.

Preferred Attributes

Proactive with strong problem-solving abilities.
Excellent follow-up and execution skills.
Comfortable interacting with senior leadership, vendors, and support staff at all levels.
Hands-on approach with a willingness to manage operational and administrative tasks.
Ability to work in a dynamic, fast-paced environment.
Flexible to support business requirements beyond standard working hours, when necessary.

Key Competencies

Executive support
Office administration
Vendor management
Invoice verification and bill management
Time management
Planning and coordination
Communication
Confidentiality
Attention to detail
Problem-solving
Stakeholder management

Success Measures

Smooth management of the Founder's calendar and priorities.
Accurate and timely processing of administrative tasks, invoices, and bill payments.
Well-maintained office facilities through effective vendor and service coordination.
Strong follow-through on action items and business priorities.
Organized documentation and efficient record management.
High responsiveness, professionalism, and ability to anticipate needs.

Pay: ₹40,000.00 - ₹60,000.00 per month

Benefits:

Food provided

Work Location: In person

Quick apply

Refine Your Search

executive assistant jobs in vidyavihar mumbai maharashtra

Personal Assistant (PA) to the Founder

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