Position: AGM / DGM - Commercial
Company: Pradhan Industries
Industry: Manufacturing / Mining / Mineral Processing
Location: Rayagada
Department: Commercial
Pradhan Industries invites applications for the position of SM / AGM / DGM - Commercial. The candidate must be from a manufacturing unit background and should have strong practical experience in handling commercial, procurement, logistics, stores, material management, documentation, GST, vendor management and commercial correspondence activities.
The candidate should be capable of independently managing end-to-end commercial functions with proper control, discipline, negotiation ability, documentation accuracy and coordination with plant, stores, accounts, vendors, transporters and management.
1. Essential Requirement
- The candidate must be from a manufacturing unit / factory / industrial plant background.
- The candidate must have practical exposure in handling commercial activities in a running manufacturing unit.
- The candidate should be capable of independently handling commercial transactions, procurement, stores, logistics and documentation.
- The candidate should have strong knowledge of GST, commercial compliance and statutory documentation.
- The candidate should be disciplined, sincere, process-oriented and capable of working under pressure.
2. Key Responsibilities
A. Commercial Operations
- Handle all commercial transactions of the organization in a systematic and timely manner.
- Manage end-to-end commercial activities relating to purchase, supply, billing, despatch and order execution.
- Check, review and finalise commercial terms and conditions before order placement.
- Ensure proper commercial control in all transactions.
- Coordinate with Accounts, Stores, Plant, Logistics and Management for smooth functioning.
- Ensure that all commercial activities are carried out as per company policy and management instructions.
B. GST and Commercial Compliance
- Handle GST-related commercial documentation and verification.
- Check GST invoices, debit notes, credit notes and tax documents.
- Ensure proper availability of GST input credit through correct vendor billing.
- Follow up with vendors for GST invoice correction, return filing and compliance.
- Coordinate with Accounts Department for GST reconciliation and compliance.
- Ensure proper e-way bill documentation wherever applicable.
- Verify tax-related terms before finalising purchase orders, work orders and service orders.
- Ensure that the company does not suffer any financial loss due to weak GST compliance.
C. Documentation and Record Control
- Prepare, check and maintain purchase orders, work orders, supply orders and service orders.
- Maintain invoices, challans, goods receipt notes, gate passes and material movement records.
- Ensure proper filing of inward and outward commercial documents.
- Maintain complete documentation for audit, inspection and management review.
- Ensure that all commercial records are properly indexed and easily traceable.
- Maintain records of enquiries, quotations, comparative statements, approvals and final orders.
- Ensure no commercial transaction is carried out without proper supporting documents.
D. Logistics and Despatch Management
- Plan and coordinate logistics for inward and outward movement of materials.
- Coordinate with transporters, suppliers, customers, stores and plant team.
- Ensure timely vehicle placement for material movement and despatch.
- Monitor freight rates, transport terms and transporter performance.
- Ensure proper loading documents, transport documents and delivery follow-up.
- Track material movement from source to destination.
- Handle transport-related negotiation and correspondence.
- Ensure timely despatch of materials as per plan and requirement.
E. Negotiation and Finalisation of Commercial Orders
- Negotiate with suppliers, vendors, contractors, transporters and service providers.
- Finalise purchase orders, supply orders, work orders, service orders and rate contracts.
- Review price, payment terms, delivery terms, tax terms and credit period.
- Check penalty clauses, warranty clauses, delivery commitments and commercial safeguards.
- Ensure favourable commercial terms for the organization.
- Prepare comparative statements before finalisation of orders.
- Support management in achieving cost savings through better negotiation.
F. Material Procurement
- Handle procurement of raw materials, consumables, spares, tools, safety items and general materials.
- Ensure timely procurement as per plant and operational requirement.
- Avoid emergency purchases through proper planning.
- Obtain quotations from multiple vendors wherever required.
- Prepare comparative statements and place recommendations before management.
- Follow up with vendors for timely supply.
- Ensure procurement is done at competitive rates and proper quality.
- Coordinate with user departments before finalising technical or critical items.
G. Material Movement, Verification and Management
- Monitor inward and outward movement of materials.
- Verify quantity, quality and supporting documents at the time of receipt.
- Ensure proper material issue, return and transfer records.
- Reconcile physical material with stores records.
- Maintain proper control over high-value and critical materials.
- Prevent shortages, excess stock, duplicate purchases and pilferage.
- Ensure proper tagging, identification and traceability of materials.
- Coordinate with Stores and Plant for proper material utilisation.
H. Stores Verification and Inventory Control
- Supervise stores verification and stock checking.
- Ensure proper maintenance of stock registers and inventory records.
- Conduct periodic physical verification of stores and materials.
- Identify shortages, excess items, non-moving items and obsolete items.
- Ensure proper inward, issue, return and stock adjustment procedures.
- Coordinate monthly stock reconciliation with Accounts and Stores.
- Strengthen stores discipline and material control.
- Ensure minimum stock and reorder levels are properly monitored.
I. Tendering, Enquiry and Finalisation
- Float enquiries to vendors, suppliers and service providers.
- Obtain competitive quotations from suitable parties.
- Prepare comparative statements and commercial evaluation.
- Coordinate with technical departments for techno-commercial finalisation.
- Finalise vendors based on rate, quality, delivery, reliability and commercial terms.
- Maintain proper records of enquiries, quotations, approvals and order finalisation.
- Ensure transparency and proper documentation in the enquiry and finalisation process.
J. Vendor and Supplier Development
- Identify and develop reliable vendors and suppliers.
- Maintain a strong vendor and supplier database.
- Select vendors based on quality, rate, delivery, service and credibility.
- Develop alternate vendors for critical materials.
- Review vendor performance from time to time.
- Maintain vendor documents, GST details, bank details and statutory records.
- Build long-term commercial relationships with reliable suppliers.
- Remove or discourage vendors with poor quality, poor service or weak compliance.
K. Commercial Correspondence
- Handle commercial correspondence with vendors, suppliers, contractors, transporters and customers.
- Draft letters, emails, purchase communication, follow-up notes and commercial clarifications.
- Ensure proper written communication for all important commercial matters.
- Maintain records of all important correspondence.
- Follow up on pending matters in a disciplined and timely manner.
- Escalate critical commercial issues to management wherever required.
- Ensure that all communication is professional, clear and properly documented.
L. Database Development and MIS
- Develop and maintain a complete commercial database.
- Maintain vendor database, supplier database and transporter database.
- Maintain database of material rates, purchase history and commercial terms.
- Maintain records of pending enquiries, pending orders and pending supplies.
- Prepare commercial MIS reports for management review.
- Track procurement status, logistics status, stock status and vendor performance.
- Support management with data for decision-making, negotiation and cost control.
- Maintain a database for repeat purchases and rate comparison.
M. Internal Control, Audit and Risk Prevention
- Ensure strong internal control in all commercial activities.
- Prevent financial loss due to weak documentation, poor negotiation or delayed follow-up.
- Support internal audit, statutory audit, stock audit and management review.
- Ensure proper verification before passing bills for payment.
- Check whether bills are supported by purchase order, delivery proof and receipt confirmation.
- Ensure no duplicate billing or excess billing is processed.
- Maintain confidentiality of rates, vendor details, contracts and commercial information.
- Bring system improvement in commercial, stores, purchase and logistics functions.
3. Educational Qualification
- Graduate in Commerce / Business Administration / Management / Engineering.
- MBA / PGDM / M.Com / relevant higher qualification will be preferred.
- Additional qualification in supply chain, procurement, logistics or taxation will be an added advantage.
4. Experience Requirement
- For Senior Manager level, minimum 10 years of experience.
- For AGM level, minimum 15 years and above of relevant experience.
- For DGM level, minimum 20 years and above of relevant experience.
- Must have worked in a manufacturing / factory / industrial unit.
- Experience in mining, mineral processing, steel, cement, ferro alloys, chemicals, engineering or similar manufacturing sector will be preferred.
- Candidate must have handled commercial functions independently.
5. Required Skill Set
- Strong commercial acumen.
- Good knowledge of GST and commercial documentation.
- Strong negotiation skills.
- Vendor development and vendor management skills.
- Procurement and purchase coordination ability.
- Logistics and material movement control.
- Stores and inventory control knowledge.
- Ability to prepare comparative statements and MIS reports.
- Good drafting and commercial correspondence skills.
- Strong follow-up and coordination ability.
- Practical problem-solving approach.
- Leadership and team handling capability.
- Good knowledge of MS Excel, Tally / ERP and commercial software.
- Ability to work under pressure and meet deadlines.
6. Preferred Candidate Profile
- Candidate should be from a manufacturing unit background.
- Candidate should have handled plant-level commercial operations.
- Candidate should have practical knowledge of procurement, stores, logistics and vendor management.
- Candidate should have sound knowledge of GST, documentation and material control.
- Candidate should be sincere, disciplined and result-oriented.
- Candidate should be able to coordinate with plant, accounts, stores and management.
- Candidate should be willing to work in Odisha-based industrial operations.
- Knowledge of English, Hindi and Odia will be preferred.
7. Remuneration
- Salary shall be commensurate with qualification, experience and suitability.
- Final designation and compensation shall be decided based on interview, experience and overall fitment.
8. How to Apply
- Interested candidates may send their updated resume.
- Mail to [email protected]
- Whatsapp to +91-73384-05666
Job Types: Full-time, Permanent
Pay: ₹30,000.00 - ₹50,000.00 per month
Work Location: In person
