Phulbagan Kolkata West Bengal Admin Jobs – 308 Open Jobs Today

Front Office Associate
Debson Pumps Private Limited —Kolkata, West Bengal
- Up to ₹3,50,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Cell phone reimbursement
Quick apply
2d
Personal Secretary
RTEX HR Services Pvt. Ltd —Behala, Kolkata, West Bengal
- ₹1,200 - ₹2,500 a day
- Part-time
- English
- Administrative experience
- Organisational skills
- Flexible schedule
- Food provided
Quick apply
Executive Assistant
KK Umbrellas & Rainwear —Kalimandir, Kolkata, West Bengal
- ₹12,601.50 - ₹45,957.90 a month
- Full-time
- Customer service
- English
- Administrative experience
- Commuter assistance
Quick apply
Personal Assistant cum Admin
Baid and Company —Ballygunge Circular Road, Kolkata, West Bengal
- ₹20,000 - ₹40,000 a month
- Full-time
- Microsoft Excel
- Microsoft Office
- In-person
Quick apply
Front Office Executive (Receptionist)
LASER POWER & INFRA LTD —Salt Lake, Kolkata, West Bengal
- ₹12,000 - ₹25,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
Front Desk Executive
Webskitters Technology Solutions Private Limited —Salt Lake, Kolkata, West Bengal
- Up to ₹3,60,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
- Cell phone reimbursement
- Paid sick time
Quick apply
Assistant HR and Admin
Cheenta Academy Private Limited —Kolkata, West Bengal
- ₹24,000 - ₹28,000 a month
- Weekend availability
- English
- Bachelor's degree
- Human resources
- Health insurance
- Paid sick time
Quick apply
Personnel and Administration HOD
Minsol Limited —Ballygunge Place, Kolkata, West Bengal
- From ₹11,00,000 a year
- Full-time
- Microsoft Office
- Master's degree
- Project management
- Paid time off
Quick apply
6d
Back Office Assistant
Shreya Steel —Park Street, Kolkata, West Bengal
- ₹12,000 - ₹20,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
16h
Executive Assistant
Calcutta Heritage Collective —Shakespeare Sarani, Kolkata, West Bengal
- ₹25,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
Company Secretary
Dhanashree Electronics Limited —Kolkata, West Bengal
- ₹50,000 - ₹1,00,000 a month
- Full-time
- In-person
- Communication skills
Quick apply
Accountant cum Office Assistant
Praxiom Solutions —Maidan, Kolkata, West Bengal
- ₹30,000 - ₹35,000 a month
- Full-time
- Microsoft Office
- Accounting
- Data entry
Quick apply
7d
Front Office Executive cum Admin
CL & Sons Pvt. Ltd. —Kolkata, West Bengal
- ₹30,000 - ₹50,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Medical Receptionist
Livgastro —Beleghata H.O, Kolkata, West Bengal
- ₹10,000 - ₹13,000 a month
- Full-time
- Microsoft Word
- English
- In-person
- Flexible schedule
- Paid sick time
Quick apply
ADMIN CUM HR MANAGER
SMJ Venture Private Limited —Kankurgachi, Kolkata, West Bengal
- ₹30,000 - ₹40,000 a month
- Full-time
- Analysis skills
- Supervising experience
- Project management
Quick apply
13d
Executive Assistant to Director
Galaxy Digital Pvt.Ltd —Park Street, Kolkata, West Bengal
- ₹18,000.85 - ₹25,000.19 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
5d
Front Desk Receptionist
TRAVEL DABBLE PRIVET LIMITED —Salt Lake, Kolkata, West Bengal
- ₹12,000 - ₹20,000 a month
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
11d
Office Assistant
Benchmark Developers Pvt Ltd —Salt Lake, Kolkata, West Bengal
- ₹16,000 - ₹19,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Cell phone reimbursement
Quick apply
14d
Admin Executive
Nextstep Consultancy Services —Kolkata, West Bengal
- ₹15,000 - ₹20,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Paid time off
- Flexible schedule
Quick apply
Office Administrator/Coordinator
EMPOWER HIVE PRIVATE LIMITED —Kolkata, West Bengal
- ₹20,000 - ₹50,000 a month
- Full-time
- Walk-in
- Microsoft Excel
- Master's degree
- In-person
Quick apply

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Front Office Associate

Debson Pumps Private Limited -
Kolkata, West Bengal

Quick apply

Job details

Permanent | Full-time
Up to ₹3,50,000 a year
2 days ago

Benefits

Provident Fund
Health insurance
Cell phone reimbursement
Paid sick time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Administrative experience
Bachelor's degree
Manufacturing
Communication skills
Office experience

Full job description

The Front Desk & Administration Associate will be responsible for managing the company's front office, handling visitors and calls, coordinating with vendors and internal departments, maintaining systematic filing and records, and ensuring accurate and timely management of administrative data.

The position requires a professional, presentable, organized, and proactive individual who can manage multiple responsibilities efficiently.

Key Responsibilities

1. Front Desk Management

Manage the reception area and maintain a professional and welcoming environment.
Receive and greet customers, visitors, vendors and business associates.
Maintain visitor records and coordinate visitor access.
Ensure visitors are attended to promptly and courteously.
Coordinate meetings, appointments and conference-room requirements.

2. Telephone & Communication

Handle incoming calls and route them to the appropriate person or department.
Take accurate messages and ensure timely communication.
Handle basic customer/vendor enquiries and direct technical or commercial matters to the concerned department.
Maintain professional telephone and email etiquette.

3. Vendor Management & Coordination

Coordinate with office vendors, service providers, couriers, housekeeping, security, maintenance agencies and other administrative vendors.
Maintain an updated Vendor Master / Vendor Contact List.
Coordinate quotations, service requirements, delivery schedules and routine follow-ups.
Track pending vendor requirements and ensure timely escalation to the concerned department.
Maintain records of vendor communications, quotations, invoices and supporting documents.
Coordinate with Accounts for submission and processing of vendor bills where required.
Ensure vendors follow company procedures and maintain professional service standards.

4. Filing & Documentation

Maintain systematic physical and digital filing systems.
File documents department-wise, date-wise and subject-wise as applicable.
Maintain records of correspondence, invoices, quotations, purchase-related documents, vendor documents and administrative records.
Ensure documents are easily retrievable when required.
Regularly review files and ensure that outdated or duplicate documents are appropriately archived.
Maintain confidentiality of company and management documents.

5. Data Management

Maintain accurate and updated administrative databases and records.
Enter and update data in Excel, ERP, CRM or other company systems as applicable.
Maintain visitor, vendor, courier, contact and administrative databases.
Prepare basic MIS reports and data summaries as required.
Ensure data accuracy and completeness.
Regularly update master data and eliminate duplicate or incorrect entries.
Maintain appropriate digital backups and organized folder structures.

6. Courier & Document Management

Manage incoming and outgoing courier/postal activities.
Maintain courier registers and delivery records.
Ensure important documents are delivered to the concerned department/person.
Coordinate dispatches of documents to customers, vendors and other external parties.

7. Internal Coordination

Coordinate with HR, Accounts, Sales, Purchase, Service, Stores and Management for routine administrative requirements.
Circulate messages and documents to concerned employees.
Follow up on pending administrative tasks.
Assist in arranging meetings, seminars, customer visits and company events.

8. Office Administration

Monitor reception, meeting rooms and common front-office areas.
Coordinate refreshments and arrangements for meetings and visitors.
Maintain basic office stationery and front-office requirements.
Coordinate routine maintenance and facility-related requirements with vendors.
Escalate any administrative or facility-related issues to HR/Admin.

Key Skills & Competencies:

Excellent communication and interpersonal skills.
Professional and pleasant personality.
Strong organizational and coordination skills.
Good knowledge of MS Word, Excel, Outlook/Email and basic computer applications.
Ability to maintain systematic physical and digital records.
Good attention to detail and accuracy.
Ability to manage multiple tasks simultaneously.
Strong follow-up skills.
Professional telephone and email etiquette.
Ability to communicate effectively with customers, vendors and employees.
High level of discipline, punctuality and confidentiality.
Proactive approach towards work.

Key Performance Indicators (KPIs)

Performance will be evaluated on:

Professional management of the reception/front office.
Prompt handling of calls, visitors and enquiries.
Accuracy and completeness of data maintained.
Proper maintenance of physical and digital files.
Timely vendor coordination and follow-up.
Accuracy of vendor and administrative master data.
Timely processing and routing of documents.
Proper maintenance of visitor and courier records.
Responsiveness to internal departments.
Discipline, punctuality and professional conduct.

Qualification & Experience

Qualification: Graduate preferred.

Experience: 1–4 years in Front Office, Reception, Administration, Customer Service or Office Coordination.

Preferred: Experience in a manufacturing, engineering, corporate, or industrial organization will be an advantage.

Personal Attributes

The candidate should be:

Smart and presentable
Polite but assertive
Well organized
Responsible and dependable
Computer savvy
Good at follow-ups
Comfortable dealing with vendors and customers
Able to maintain confidentiality
Willing to take ownership rather than waiting for instructions

Overall responsibility: The employee is expected to ensure that the front office and associated administrative activities operate in a professional, organized, accurate and disciplined manner, while providing effective support to management and all internal departments.

Pay: Up to ₹350,000.00 per year

Benefits:

Cell phone reimbursement
Health insurance
Paid sick time
Provident Fund

Work Location: In person

Quick apply

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