Gulabai Tekra Ahmedabad Gujarat Executive assistant to founder Jobs – 10 Open Jobs Today

Executive assistant to founder
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- Full-time
- Microsoft Office
- Master's degree
- Bachelor's degree
Quick apply
Executive Assistant (EA) to the CEO
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- ₹14,545.55 - ₹52,571.78 a month
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5d
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- ₹6,00,000 - ₹8,00,000 a year
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Executive Assistant to CEO
JK Events & Advertising Co. —Satellite, Ahmedabad, Gujarat
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EA to Director
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10d
Executive Assistant to Director (IT or Telecom Company)
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Executive Operations
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Rivulet Digital —Ahmedabad, Gujarat
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Executive assistant to founder

DA Group
Ahmedabad, Gujarat

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Job details

Full-time

Qualifications

Microsoft Office
Master's degree
Bachelor's degree
Relationship management
Business Administration
MBA
Communication skills
Personal assistant experience

Full job description

Job Title: Executive Assistant to Founder

Location: Ahmedabad / Ambaji
Reports To: Founder / Director
Employment Type: Full-time

Role Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Founder in managing day-to-day operations, strategic initiatives, school management activities, trust operations, philanthropic initiatives, and CSR programs.

This role will play a critical part in ensuring smooth administration, effective stakeholder communication, project execution, operational coordination, compliance management, and strategic support, allowing the Founder to focus on organizational growth, vision, and decision-making.

Key Responsibilities

1. Founder Support & Administration

Optimize the Founder’s time by reducing Manage the Founder’s calendar, appointments, meetings, school visits, events, and travel schedules.
Coordinate internal and external meetings and ensure timely follow-ups on action items.
Prepare agendas, briefing notes, presentations, reports, and detailed meeting minutes.
Act as the first point of contact between the Founder and internal/external stakeholders.
Handle email communication and correspondence on behalf of the Founder.
Maintain confidentiality and professionalism in all communications and documentation.
involvement in administrative tasks.
Ensure smooth coordination between the Founder and school teams, trust members, NGOs, vendors, consultants, parents, and partners.

2. School Operations & Coordination

Oversee day-to-day school administrative activities in coordination with Principals, Heads of Departments, and Admin teams.
Coordinate with teachers, staff, vendors, and operational teams to ensure smooth school functioning.
Track admissions, attendance, budgets, staff schedules, and operational reports.
Prepare operational dashboards and MIS reports for Founder review.
Coordinate academic calendars, extracurricular activities, school events, and parent-teacher meetings.
Support implementation of new initiatives related to curriculum upgrades, technology adoption, and new campus setups.
Ensure smooth execution of operational priorities and timelines.
Hiring coordination and interview scheduling support.

3. Trust Management & Governance

Coordinate trust board meetings, agendas, minutes, and follow-up actions.
Maintain trust-related records, MoUs, grant agreements, beneficiary records, and legal documentation.
Liaise with auditors, legal advisors, consultants, and external agencies for trust-related matters.
Ensure timely statutory filings and compliance with legal and regulatory requirements.
Maintain proper governance records, SOPs, policies, and documentation.
Ensure proper documentation and record management across all trust operations.

4. CSR Project Planning & Execution

Assist in identifying, evaluating, planning, and executing CSR projects aligned with organizational goals.
Coordinate with NGOs, implementation partners, consultants, and local authorities for smooth project execution.
Track CSR budgets, fund disbursements, project timelines, and impact metrics.
Support community initiatives, donor interactions, and social impact activities.
Represent the trust or Founder in meetings, events, and stakeholder discussions whenever required.

5. Communication & Reporting

Draft and circulate newsletters, announcements, circulars, presentations, reports, and official communications.
Prepare monthly, quarterly, and annual reports related to operations, school management, trust activities, and CSR impact.
Maintain a repository of case studies, impact assessments, success stories, and project documentation.
Ensure effective communication flow between the Founder and all stakeholders.
Prepare communication collateral and presentations for internal and external meetings.

6. Research & Strategic Initiatives

Conduct research on education trends, CSR trends, social impact initiatives, and relevant government policies.
Provide strategic recommendations and actionable insights to the Founder.
Identify new partnership opportunities, CSR initiatives, and operational improvements.
Track ongoing projects and proactively flag delays, risks, or operational challenges.
Support process improvements and implementation of efficiency-driven systems.

Qualifications & Experience

Bachelor’s degree required (MBA / Master’s preferred).
8–12 years of experience as an Executive Assistant, Operations Coordinator, School Coordinator, CSR Coordinator, or similar role.
Experience in school management, trust administration, CSR operations, or Founder’s Office preferred.
Knowledge of CSR laws, trust compliance, and operational governance will be an advantage.

Key Skills & Competencies

Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
Strong stakeholder and relationship management skills.
High proficiency in MS Office Suite and Google Workspace.
Analytical mindset with reporting and problem-solving abilities.
Ability to manage multiple priorities effectively.

Strong attention to detail and execution capability

Work Location: In person

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