Mumbai Maharashtra Company secretary executive Jobs – 32 Open Jobs Today

Executive Assistant to SCM Head
Siemens —Mumbai, Maharashtra
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
8d
Executive Assistant to Managing Director
SHANKESH —Kalbadevi, Mumbai, Maharashtra
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
13d
Executive Secretary
Anglo-Eastern Ship Management —Mumbai, Maharashtra
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant to Managing Director
Roswalt Buildcon Pvt Ltd —Oshiwara, Mumbai, Maharashtra
- ₹8,00,000 - ₹10,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
6d
Senior Finance Executive- Virtual CFO Services
Finvvritti Advisors —Charni Road, Mumbai, Maharashtra
- ₹40,000 - ₹75,000 a month
- Full-time
- Microsoft Excel
- Analysis skills
- Project management
Quick apply
3d
Chief of Staff to the Founder
Makhija Quantum AI Pvt Ltd —Mumbai District, Maharashtra
- ₹12,00,000 - ₹18,00,000 a year
- Full-time
- Microsoft Powerpoint
- Research
- Business development
Quick apply
Vice President - Corporate Secretarial
Citco —Mumbai, Maharashtra
- Full-time
- English
- Leadership
- Communication skills
Company Secretary and Legal
Good Flippin Burger —Khar, Maharashtra
- From ₹40,000 a month
- Full-time
- English
- Microsoft Office
- Accounting
Quick apply
Personal and Company Secretry
Lasa Consultants & Organisation —Mumbai, Maharashtra
- ₹50,000 - ₹2,00,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- English
- Health insurance
- Cell phone reimbursement
Quick apply
4d
Semi Qualified Company Secretary
New Berry Capitals Private Limited —Mumbai District, Maharashtra
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Office
- Master's degree
- Organisational skills
Quick apply
Executive Assistant(EA)_Chembur(Mumbai H.O)
Kilitch Drugs (India) Ltd —Chembur H.O, Mumbai, Maharashtra
- ₹12,689.24 - ₹45,923.11 a month
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
7d
Executive Assistant Manager(EA)
Pappytect Solutions Pvt Ltd —Masjid, Mumbai, Maharashtra
- ₹25,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Assistant Company Secretary
Employe Hub —Mumbai, Maharashtra
- ₹12,767.34 - ₹25,302.39 a month
- Full-time
- English
- Microsoft Office
- Accounting
Quick apply
Executive Assistant to Director
Valor Estate Ltd. —Churchgate, Mumbai, Maharashtra
- ₹28,000 - ₹35,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
6d
Company Secretary Trainee
Share India Securities Ltd —Kandivali West, Mumbai, Maharashtra
- Full-time
- English
- Microsoft Office
- Accounting
Quick apply
1d
Personal Secretary to Managing Director
Magnus 3PL LLP —Mumbai, Maharashtra
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
7d
Company Secretary Intern
Aritra Partners —Mumbai, Maharashtra
- Research
- Internship
- Communication skills
Admin Executive
YSK Laboratories Pvt Ltd —Worli Naka, Mumbai, Maharashtra
- ₹10,029.42 - ₹30,563.62 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
5d
Company Secretary- Executive
Employee Hub LLP —Breach Candy, Mumbai, Maharashtra
- Up to ₹30,000 a month
- Full-time
- English
- Microsoft Office
- Master's degree
Quick apply
Sr. Accounts Executive
DC Infotech & Communication Limited —Andheri, Mumbai, Maharashtra
- ₹25,000 - ₹35,000 a month
- Full-time
- Microsoft Office
- Accounting
- In-person
- Health insurance
- Life insurance
Quick apply
12d

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Executive Assistant to SCM Head

Siemens -
Mumbai, Maharashtra

Apply Now

Job details

Permanent | Full-time
8 days ago

Qualifications

Microsoft Powerpoint
Business Management
Power BI
Microsoft Excel
Microsoft Outlook
Procurement
SAP
Bachelor's degree
Organisational skills
SharePoint
Business Administration
Budgeting
AI
Communication skills
Office experience

Full job description

Job Description – Executive Assistant / Secretary to Country Procurement Head & CFR Head

Overview:

The Executive Assistant serves as a trusted partner to the Country Procurement Head & CFR Head, providing executive, administrative, governance, and coordination support. The role acts as the central coordination point for leadership activities, enabling effective stakeholder management, business planning, governance reviews, organizational communication, and execution of strategic priorities.

The position requires a high degree of professionalism, confidentiality, business acumen, and the ability to interact effectively with senior management, cross-functional teams, and external stakeholders.

Key Responsibilities:

Executive Office Management
Manage complex executive calendars, appointments, and conflicting priorities.
Coordinate domestic and international travel, visas, accommodation, and expense management.
Screen and prioritize communications, meeting requests, and stakeholder interactions.
Prepare briefing notes and background information for leadership engagements.
Governance & Leadership Support
Organize leadership reviews, Functional Leadership Team (FLT) meetings, town halls, workshops, and governance forums.
Prepare agendas, collect inputs, and ensure timely circulation of meeting materials.
Capture meeting minutes and maintain action trackers.
Monitor and drive closure of key action items across functions.
Procurement & CFR Coordination
Support coordination of strategic initiatives across Procurement and CFR functions.
Consolidate inputs from category teams, business units, finance, HR, communications, EHS, security, and real estate teams.
Track key projects, milestones, and management commitments.
Assist in preparing executive-level dashboards, scorecards, and business updates.
Reporting & Management Presentations
Develop and maintain management presentations for leadership reviews.
Consolidate KPIs, operational updates, budget reviews, and business reports.
Support preparation of reports for Country Management and Regional Management meetings.
Ensure consistency and quality of management communication materials.
Stakeholder Management
Serve as a key point of contact for internal and external stakeholders.
Coordinate interactions with senior executives, business leaders, vendors, industry bodies, and service providers.
Facilitate effective communication between country functions and regional/global teams.
Support preparation of leadership communications, announcements, newsletters, and organizational updates.
Organize leadership visits, supplier meetings, workshops, and employee engagement activities.
Coordinate logistics and administration for events and leadership forums.
Administrative & Compliance Support
Maintain confidential records, files, and documents.
Support budget administration, purchase requests, invoice processing, and departmental administration where applicable.
Ensure compliance with company policies and documentation requirements.

Digital & Productivity Enablement
Utilize Microsoft 365 tools, Teams, SharePoint, Power BI, and AI-enabled productivity solutions.
Drive efficient document management and collaboration practices.
Maintain repositories for governance documents, action trackers, and leadership communications.

Key Requirements:

Educational Qualifications

Bachelor's Degree in Business Administration, Commerce, Management, or related discipline.
Executive Assistant, Office Administration, or Business Management certification would be advantageous.

Experience

7-15 years of experience supporting senior executives, preferably at Country Head, CPO, CFO, COO, or Function Head level.
Experience in a multinational environment preferred.
Exposure to Procurement, Finance, Corporate Functions, Real Estate, or Shared Services organizations is desirable.

Required Competencies

Functional Competencies

Executive calendar management
Travel management
Governance coordination
Meeting and action tracking
Event management
Reporting and presentation preparation
Stakeholder engagement
Technical Competencies
MS PowerPoint (Advanced)
MS Excel (Advanced)
MS Outlook
Microsoft Teams
SharePoint
Power BI (Preferred)
SAP and procurement systems exposure (Preferred)
AI-enabled workplace tools (Preferred)
Behavioral Competencies
Absolute confidentiality and integrity
Strong planning and organizational skills
Excellent communication and interpersonal skills
Executive presence and professionalism
Ability to work independently
High attention to detail
Strong follow-up and execution discipline
Ability to manage multiple priorities under pressure
Proactive and solution-oriented mindset

Apply Now

Refine Your Search

company secretary executive jobs in mumbai maharashtra

Executive Assistant to SCM Head

Executive Assistant to Managing Director

Executive Secretary

Executive Assistant to Managing Director

Senior Finance Executive- Virtual CFO Services

Chief of Staff to the Founder

Vice President - Corporate Secretarial

Company Secretary and Legal

Personal and Company Secretry

Semi Qualified Company Secretary

Executive Assistant(EA)_Chembur(Mumbai H.O)

Executive Assistant Manager(EA)

Assistant Company Secretary

Executive Assistant to Director

Company Secretary Trainee

Personal Secretary to Managing Director

Company Secretary Intern

Admin Executive

Company Secretary- Executive

Sr. Accounts Executive

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