Rajouri Garden Extension Delhi Delhi Office coordinator Jobs – 246 Open Jobs Today

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Coordinator - Legal Executive.
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GME WEMOVEXTECH PVT LTD —Delhi, Delhi
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EA cum Coordinator
Ayzo International Pvt Ltd —Jasola, Delhi, Delhi
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3d

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HR & Administration Coordinator

Kwatra Computational Cancer Institute and Research Centre
Paschim Vihar, Delhi, Delhi

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Job details

Permanent | Fresher | Full-time
₹30,000 - ₹40,000 a month

Qualifications

Microsoft Excel
Trello
Project coordination
Microsoft Office
Project management
Quality assurance
Bachelor's degree
Human resources
Business Administration
Human Resources
Communication skills
Travel planning

Full job description

Job Description of Operations, HR & Administration Coordinator

Reporting To: Head of OperationsDepartment: OperationsEmployment Type: Full-Time

About the Role

We are seeking a highly organized, resourceful, and execution-focused Operations, HR & Administration Coordinator to serve as the central operational hub of the organization. This individual will act as the primary support partner to the Head of Operations, ensuring smooth coordination across all business functions, including healthcare operations, human resources, administration, business development support, vendor management, compliance, and executive coordination.

This role is ideal for someone who thrives in a fast-paced startup environment, enjoys solving problems, managing multiple priorities simultaneously, and driving operational excellence. The successful candidate will become a key point of contact for employees, consultants, clinicians, laboratory partners, vendors, and external stakeholders while ensuring that organizational processes are executed efficiently and consistently.

The position requires exceptional attention to detail, strong interpersonal skills, discretion in handling confidential information, and the ability to independently manage tasks with minimal supervision.

Key ResponsibilitiesExecutive & Operations Support

Act as the primary operational support to the Head of Operations.
Manage and prioritize operational tasks, projects, and follow-ups across departments.
Coordinate cross-functional initiatives and ensure timely execution of action items.
Prepare meeting agendas, document minutes, and track deliverables.
Maintain organizational trackers, dashboards, and reporting systems.
Monitor organizational priorities and proactively identify operational bottlenecks.
Assist leadership with strategic initiatives and special projects.
Ensure accountability by following up with internal teams on deadlines and deliverables.

Human Resources & Talent AcquisitionRecruitment & Hiring

Coordinate end-to-end recruitment processes.
Draft and post job advertisements across multiple hiring platforms.
Source and screen candidates for operational, scientific, clinical, and administrative roles.
Schedule interviews and coordinate communication between candidates and hiring managers.
Maintain recruitment pipelines and applicant databases.
Support offer letter generation and onboarding activities.

Employee Lifecycle Management

Coordinate onboarding and offboarding processes.
Maintain employee records and personnel files.
Support probation reviews, performance evaluations, and employee engagement initiatives.
Assist in implementation and communication of HR policies.
Coordinate employee documentation, contracts, and compliance requirements.
Track attendance, leave management, and employee documentation.

Culture & Employee Engagement

Assist in creating a positive workplace culture.
Organize team meetings, employee engagement activities, and company events.
Serve as a point of contact for employee queries and administrative support.

CRM & Business Operations ManagementHubSpot Administration

Manage and maintain HubSpot CRM records.
Ensure accuracy of contact, company, deal, and activity data.
Create and maintain sales pipelines and workflows.
Track business development activities and follow-ups.
Generate reports and dashboards for management review.
Support automation of business processes within HubSpot.

Business Development Coordination

Coordinate meetings with prospective clients, partners, investors, and collaborators.
Track partnership discussions and follow-up actions.
Maintain databases of leads, stakeholders, vendors, and collaborators.
Support proposal preparation and documentation activities.

Clinical & Healthcare Operations Support

Coordinate scheduling and operational logistics for clinics and consultations.
Manage appointment calendars for clinicians and healthcare professionals.
Assist with patient workflow coordination where required.
Support maintenance of operational records and documentation.
Coordinate communication between clinicians, laboratories, and support teams.
Ensure operational documentation is complete and maintained accurately.
Assist with healthcare compliance and quality assurance activities.

Vendor, Laboratory & Partner Management

Serve as a liaison between the organization and external service providers.
Coordinate with laboratory partners regarding pending reports and deliverables.
Monitor turnaround times and service quality.
Track contracts, renewals, invoices, and vendor documentation.
Escalate operational delays and service issues appropriately.
Maintain organized records of vendor agreements and communications.

Administration & Office Management

Oversee day-to-day administrative operations.
Manage company records, policies, agreements, and organizational documentation.
Coordinate procurement of office supplies, software subscriptions, and operational resources.
Maintain digital filing systems and document repositories.
Support travel planning, accommodation bookings, and logistics arrangements.
Ensure operational processes are documented and consistently followed.

Compliance & Documentation

Maintain confidential records and sensitive organizational information.
Support compliance with applicable regulatory and organizational requirements.
Manage document repositories and ensure version control.
Coordinate collection and organization of legal, financial, HR, and operational documents.
Support audits, due diligence activities, and reporting requirements.
Maintain accurate records of approvals, contracts, and operational policies.

Grants, Projects & Strategic Initiatives

Support grant application and reporting processes.
Coordinate documentation required for grants, partnerships, and funding initiatives.
Track project milestones and deadlines.
Maintain project trackers and status reports.
Assist leadership in executing strategic initiatives across departments.

Reporting & Analytics

Prepare weekly and monthly operational reports.
Maintain organizational dashboards and KPI trackers.
Monitor recruitment metrics, operational performance indicators, and project progress.
Generate leadership reports and management summaries.
Identify trends, risks, and opportunities for process improvement.

Required Qualifications

Bachelor's degree in Business Administration, Human Resources, Operations Management, Healthcare Administration, Management, or a related field.
2–6 years of experience in operations, HR, administration, executive assistance, project coordination, or similar roles.
Experience working in healthcare, life sciences, biotechnology, diagnostics, startups, consulting, or professional services environments is preferred.
Demonstrated ability to manage multiple priorities in a fast-paced environment.

Required Skills & CompetenciesOperations & Project Management

Operational planning and execution
Task and project coordination
Process development and improvement
Documentation management
Stakeholder coordination
Risk identification and escalation

Human Resources

Recruitment coordination
Interview scheduling
Onboarding and employee management
HR documentation and record keeping
Employee engagement support
HR policy administration

Technology & Systems

HubSpot CRM
Google Workspace
Microsoft Office Suite
Excel and reporting tools
Project management platforms (Asana, ClickUp, Trello, Monday.com, Notion, etc.)
Calendar management systems
Basic automation and workflow tools

Communication & Leadership

Professional written communication
Stakeholder management
Meeting coordination
Conflict resolution
Relationship management
Executive-level communication

Administrative Excellence

Strong attention to detail
High degree of organization
Time management
Confidentiality and discretion
Multitasking ability
Follow-through and accountability

Preferred Attributes

Startup mindset with willingness to take ownership.
Strong problem-solving and decision-making skills.
Ability to work independently with minimal supervision.
Comfortable managing ambiguity and rapidly changing priorities.
Highly dependable and execution-oriented.
Demonstrates initiative and proactive thinking.
Strong sense of accountability and professionalism.

Success Metrics

The successful candidate will:

Ensure seamless day-to-day operational execution.
Maintain accurate and up-to-date organizational records.
Deliver efficient hiring and onboarding processes.
Keep leadership informed through structured reporting and dashboards.
Improve operational efficiency through process optimization.
Act as a trusted coordination partner to the Head of Operations.
Contribute to a highly organized, compliant, and scalable operational environment.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

Quick apply

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