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Executive Assistant cum HR

Avangarde Enterprises Pvt Ltd
Rajouri Garden, Delhi, Delhi

Quick apply

Job details

Full-time
₹65,000 - ₹85,000 a month
1 day ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Management
Microsoft Office
Bachelor's degree
Human resources
Manufacturing
Communication skills
Senior leadership
Office experience

Full job description

Executive Assistant to CEO cum HR & Administration Executive

Industry Preference : Trading / Manufacturing / MSME Sector

Experience Required

5–10 years of relevant experience in Trading, Manufacturing, or MSME organizations.
Proven experience in Executive Assistance, Human Resources, Administration, and Compliance functions.
Experience working directly with senior leadership/CEO/Managing Director.
Strong understanding of HR operations, labor compliance, office administration, and business coordination.

Reporting To : CEO / Managing Director

Job Summary

We are seeking a highly organized, proactive, and multitasking professional to serve as an Executive Assistant to the CEO cum HR & Administration Executive. The role requires managing executive office operations, HR functions, administration, compliance, documentation, and cross-functional coordination to ensure smooth organizational functioning. The ideal candidate should possess excellent communication, leadership, problem-solving, and stakeholder management skills with prior experience in the MSME, trading, or manufacturing sector.

Key Responsibilities1. CEO's Desk Coordination & Executive Support

Coordinate internal and external communications on behalf of the CEO.
Prepare presentations, reports, MIS, meeting agendas, and minutes of meetings (MOM).
Track action points from meetings and ensure timely closure.
Handle confidential information with utmost discretion.
Assist in strategic planning, project coordination, and business follow-ups.
Liaise with clients, vendors, consultants, government authorities, and key stakeholders.
Support the CEO in decision-making through data collection, analysis, and reporting.

2. Human Resources (HR Responsibilities)

Manage end-to-end recruitment and onboarding processes.
Coordinate manpower planning and workforce requirements.
Maintain employee records, HRMIS, attendance, leave, and employee database.
Handle employee engagement, grievance management, and retention initiatives.
Coordinate performance appraisal processes and KPI tracking.
Prepare HR policies, SOPs, employee handbooks, and organizational communications.
Manage induction, training, and development programs.
Support payroll processing and employee benefits administration.
Ensure compliance with labor laws and statutory HR requirements.

3. Administration & Operations

Oversee day-to-day office administration and facility management.
Manage office assets, inventory, housekeeping, security, and maintenance.
Coordinate vendor management, AMC contracts, procurement, and service providers.
Ensure smooth functioning of office infrastructure and utilities.
Monitor operational processes and implement efficiency improvements.
Manage travel bookings, accommodation, and logistics for employees and management.
Support business operations through effective coordination among departments.

4. Compliance & Documentation

Maintain statutory records, licenses, registrations, and company documentation.
Coordinate compliance related to labor laws, MSME requirements, and regulatory authorities.
Ensure timely renewal of licenses, contracts, agreements, and certifications.
Maintain documentation related to audits, inspections, and legal matters.
Draft and manage correspondence, agreements, policies, and official records.
Support internal and external audits by maintaining accurate documentation.
Ensure proper record management and document control systems.

5. Team Management

Lead and supervise administration and support staff.
Allocate responsibilities and monitor team performance.
Drive accountability, discipline, and adherence to organizational policies.
Facilitate communication between management and employees.
Support a positive work culture and employee engagement initiatives.
Coordinate with department heads for operational requirements and issue resolution.

Desired Skills & Competencies

Excellent multitasking and organizational abilities.
Strong leadership and people management skills.
Exceptional communication and interpersonal skills.
High level of confidentiality and professional ethics.
Strong documentation and report-writing skills.
Knowledge of HR practices, labor laws, and statutory compliance.
Problem-solving and decision-making capabilities.
Proficiency in MS Office (Excel, Word, PowerPoint)
Ability to work independently in a fast-paced environment.

Educational Qualification

Graduate in Business Administration, Commerce, Human Resources, or related field.
Additional certifications in HR, Labor Laws, Administration, or Compliance will be an advantage.

Pay: ₹65,000.00 - ₹85,000.00 per month

Work Location: In person

Quick apply

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