Hadapsar, Pune, Maharashtra Executive assistant Jobs – 56 Open Jobs Today

Senior Executive Assistant / Chief of Staff
nCircle Tech Pvt. Ltd. —Pune, Maharashtra
- ₹10,00,000 - ₹15,00,000 a year
- Full-time
- Analysis skills
- In-person
- Communication skills
- Health insurance
Quick apply
4h
HR Executive & Personal Assistant
AMA DESIGN STUDIO —Aundh, Pune, Maharashtra
- ₹15,000 - ₹30,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- English
Quick apply
5h
Personal Assistant
Expedite Informatics —Salisbury Park, Pune, Maharashtra
- ₹25,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Office
Quick apply
8d
Executive Assistant
Mastercard —Pune, Maharashtra
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
1d
Executive Assistant
Sujata Computers —Pune, Maharashtra
- Full-time
- English
- Microsoft Office
- Time management
Executive Secretary
Qbitox —Hinjewadi, Pune, Maharashtra
- ₹53,542.58 - ₹77,499.63 a month
- Full-time
- Administrative experience
- Bachelor's degree
- Travel
- Flexible schedule
Quick apply
14d
Personal Assistant To Director
Esenceweb —Pune, Maharashtra
- Microsoft Word
- Microsoft Office
- Bachelor's degree
Senior executive admin for the company in Bavdhan
Visulon —Pune, Maharashtra
- Email
- English
- Banking
Personal Assistant
Hidoc Dr. —Pune, Maharashtra
- ₹30,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
9d
Secretary to CEO
LZB India Electric Pvt Ltd —Pune, Maharashtra
- ₹20,000 - ₹40,000 a month
- Full-time
- Childcare
- English
- In-person
- Food provided
Quick apply
Executive Assistant
Avira —Pune, Maharashtra
- Microsoft Excel
- Bachelor's degree
- Communication skills
Executive Assistant /B.Com
VKːa architecture —Pune, Maharashtra
- Email
- CAD
- English
- Microsoft Office
Senior Sales Executive / Assistant Manager – Business Development
Neilsoft —Pune, Maharashtra
- Email
- Sales
- Business development
- Bachelor's degree
Executive Assistant
CLR Facility Services Pvt Ltd —Pune, Maharashtra
Quick apply
Executive Assistant to CEO
Hadron GBS —Baner, Pune, Maharashtra
- ₹15,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
4h
Executive Assistant to Director
MatchLab Talent —Pune, Maharashtra
- ₹60,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
5h

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Admin Executive
JJF India —Kharadi, Pune, Maharashtra
We are looking for a responsible and organized Admin Executive with 2+ years of experience to manage daily administrative operations and ensure smooth office…
₹20,000 - ₹25,000 a month
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HR Executive & Personal Assistant
AMA DESIGN STUDIO —Aundh, Pune, Maharashtra
Prior experience in an *architecture/interior design firm* is an added advantage. Salary: As per industry standards and experience.
₹15,000 - ₹30,000 a month
Quick apply
5h

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Senior Executive Assistant / Chief of Staff

nCircle Tech Pvt. Ltd.
Pune, Maharashtra

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Job details

Full-time
₹10,00,000 - ₹15,00,000 a year
4 hours ago

Benefits

Provident Fund
Health insurance

Qualifications

Power BI
Go
Analysis skills
Project management methodology
Communication skills
Negotiation

Full job description

Role Overview
We already have an Executive Assistant who manages leadership's calendar, travel, and administrative coordination. This role is different — and more senior. The Senior EA is an extension of leadership's judgment: someone who goes into departmental dashboards in depth, understands what the numbers mean, sits with department heads to diagnose root causes, agrees on corrective actions, and then stays on it until performance actually moves. This is a management and execution role, not a scheduling or reporting role.

Key Responsibilities

1. Dashboard Ownership & Corrective Action Management

Review Power BI dashboards across all departments (sales, delivery, hiring, finance, ops) on a regular cadence — not just to report numbers, but to understand what is driving them
Go in depth with department heads to diagnose the root cause behind any red flag, missed target, or declining trend — not just flag it
Work with the relevant owner to define specific, time-bound corrective actions and get explicit agreement on what will change
Track and monitor progress of every corrective action to closure; escalate to leadership proactively if a department is not moving
Maintain a live, single source of truth (a corrective-action tracker) across all departments so nothing falls through the cracks

2. Executive Meeting Ownership (Monthly Exec Review)

Own the full cycle of the monthly Executive Meeting — not just facilitate it on the day
Pre-align with each department/team ahead of time: pull the right data, sanity-check it, and pressure-test the narrative before it reaches leadership
Prepare the consolidated data pack and presentation in advance, ensuring it is accurate, decision-ready, and free of surprises
Run the meeting itself — keep it on time, keep discussion focused on decisions and actions rather than status recitation
Capture decisions and action items, and own follow-through until the next cycle

3. High-Priority Initiatives & Operational Efficiency

Drive leadership's top-priority initiatives end-to-end — from scoping through execution to measurable outcome
Identify operational inefficiencies across departments and lead structured improvement efforts (process redesign, automation opportunities, cost/time savings)
Act as leadership's proxy on initiatives that require sustained attention across multiple weeks or months

4. Cross-Functional Alignment

Where an initiative or corrective action spans multiple departments, bring the right people together, resolve conflicting priorities, and drive a single agreed plan
Act as the connective layer between departments that otherwise operate in silos, ensuring handoffs don't get dropped
Represent leadership's intent accurately when coordinating across teams

5. Management Mindset & Coaching

Bring a genuine management lens — able to coach a department head through a problem rather than simply documenting it
Ask the right probing questions to help an underperforming team member or manager identify the actual issue and a realistic fix
Build enough credibility with department heads that they treat this role as a thinking partner, not an auditor

6. Reporting & Communication

Produce sharp, leadership-ready weekly/monthly reports — signal over noise
Ensure decisions and action points from any review are clearly communicated to, and understood by, execution teams
Maintain tight alignment between what leadership expects and what teams are actually doing

Required Skills & Qualifications

5–8 years of experience in business operations, management consulting, program/chief-of-staff roles, or a similar high-accountability generalist role
Demonstrated management mindset — comfortable holding department heads accountable and having direct conversations about performance gaps
Strong analytical ability with genuine fluency in Power BI (or similar BI tools) and Excel/Google Sheets — able to go beyond the dashboard and interrogate the underlying data
Proven experience driving cross-functional projects to closure in a matrixed or multi-department environment
Excellent executive-level communication and presentation skills; able to prepare and run a leadership-grade meeting
High ownership mindset — treats open items as personally owned until resolved, not “assigned and forgotten”
Prior experience in a startup, IT services, or professional services environment preferred; exposure to engineering/technology delivery teams is a plus
Comfortable operating with a leadership team based in a different time zone (Dubai/London)

What Success Looks Like in This Role

Corrective actions consistently close within agreed timelines, with a clear, trusted tracker leadership can rely on
Monthly Executive Meetings run on time, are decision-focused, and never surprise leadership with unprepared data
Department heads see this person as a credible thinking partner who helps them solve problems, not just someone who reports their misses
High-priority initiatives assigned to this role are delivered on scope and timeline

Pay: ₹1,000,000.00 - ₹1,500,000.00 per year

Benefits:

Health insurance
Provident Fund

Work Location: In person

Quick apply

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