PROCUREMENT & CONTRACTS MANAGER
Organisation: Sparkradix Group of Companies
Office Location: Office No. 516, 5th Floor, DLF Cyber City, IDCO Info Park, Patia, Odisha – 751024
Job Location: Headquarters, Bhubaneswar
Employment Type: Full-Time
Experience Required: Minimum 4 Years
Sectors: Solar, Electrical, Civil, IT and Infrastructure
Job Summary
Sparkradix Group of Companies is looking for an experienced Procurement & Contracts Manager to handle material procurement, inventory records, material reconciliation, contractor sourcing and contractor work coordination across the group’s Solar, Electrical, Civil, IT and Infrastructure divisions.
The candidate will be responsible for ensuring timely procurement, maintaining accurate records of material movement, reconciling materials issued to different projects and managing contractors from identification through completion and final settlement.
Key Responsibilities
Procurement Management
* Procure materials, equipment, tools, software, services and other project requirements.
* Obtain quotations from vendors and prepare comparative statements.
* Negotiate prices, payment terms, delivery schedules, warranties and commercial conditions.
* Prepare purchase orders, service orders and contractor work orders after receiving approvals.
* Identify and develop reliable suppliers, manufacturers, distributors and service providers.
* Maintain an approved vendor database for all group companies and divisions.
* Ensure timely procurement and delivery of materials to project sites.
* Coordinate with project managers, site engineers, stores, accounts and management.
* Monitor pending purchase orders and follow up with vendors for timely delivery.
* Verify vendor invoices, delivery challans, e-way bills and supporting records.
* Ensure that procured materials meet approved specifications and quality requirements.
* Identify opportunities for cost savings without compromising quality.
Material Inward and Outward Records
* Maintain records of all materials received, issued, transferred, returned and consumed.
* Ensure proper inward entries for materials received at offices, warehouses and project sites.
* Maintain outward records for materials issued to projects, contractors and departments.
* Record inter-site and inter-company material transfers.
* Maintain goods receipt notes, material issue notes, delivery challans and stock-transfer records.
* Track surplus, damaged, rejected, unused and returned materials.
* Coordinate physical stock verification at warehouses and project sites.
* Identify differences between physical stock and recorded stock.
* Maintain project-wise, site-wise and company-wise material records.
* Ensure that materials are not issued or transferred without proper approval and documentation.
Material Reconciliation
* Conduct periodic project-wise and site-wise material reconciliation.
* Reconcile materials purchased and issued against actual consumption and completed work.
* Compare purchase records, store records, site records and contractor records.
* Identify shortages, excess consumption, wastage and unaccounted materials.
* Obtain explanations and supporting documents for material differences.
* Coordinate the return or transfer of unused materials after project completion.
* Prepare final material reconciliation statements before project closure.
* Submit material utilisation and reconciliation reports to management.
* Maintain reconciliation records for audit and management review.
Contractor Management
* Search for suitable contractors and subcontractors for Solar, Electrical, Civil, IT and Infrastructure projects.
* Evaluate contractors based on experience, manpower, technical capability, equipment, pricing and past performance.
* Obtain contractor quotations and prepare comparative evaluations.
* Negotiate rates, scope of work, timelines, payment terms and commercial conditions.
* Prepare contractor work orders with clear scope, quantity, rates, timelines and payment terms.
* Coordinate contractor mobilisation and manpower deployment.
* Monitor contractor progress, quality of work and adherence to project schedules.
* Coordinate with project managers and site engineers regarding contractor performance.
* Maintain contractor-wise records of work orders, bills, advances, deductions and recoveries.
* Verify contractor bills against measurements, completed work and approved rates.
* Track materials issued to contractors and reconcile them against completed work.
* Monitor company-provided tools, equipment and materials issued to contractors.
* Coordinate closure of contractor work orders after completion.
* Prepare contractor performance evaluations and final reconciliation statements.
* Develop alternative contractors to reduce dependency on individual service providers.
Candidate Requirements
* Bachelor’s degree or diploma in Engineering, Supply Chain Management, Business Administration, Commerce or a related field.
* Minimum four years of experience in procurement, material management, inventory control or contractor management.
* Experience in Solar, Electrical, Civil, IT, EPC, Construction or Infrastructure sectors will be preferred.
* Strong knowledge of procurement processes, purchase orders and vendor management.
* Experience maintaining material inward and outward records.
* Practical knowledge of stock verification and material reconciliation.
* Experience in contractor sourcing, negotiation and work-order management.
* Ability to verify contractor bills and material consumption records.
* Strong negotiation, documentation and coordination skills.
* Proficiency in Microsoft Excel, Word and ERP or inventory-management software.
* Willingness to visit project sites, warehouses, vendors and contractor locations.
Application Details
Send CVs to: [[email protected]](mailto:[email protected])
Candidates should mention their current salary, expected salary, notice period and current location.
TENDERING & BID MANAGER
Organisation: Sparkradix Group of Companies
Office Location: Office No. 516, 5th Floor, DLF Cyber City, IDCO Info Park, Patia, Odisha – 751024
Job Location: Headquarters, Bhubaneswar
Employment Type: Full-Time
Experience Required: Minimum 4 Years
Sectors: Solar, Electrical, Civil, IT and Infrastructure
Job Summary
Sparkradix Group of Companies is looking for an experienced Tendering & Bid Manager to independently handle tender identification, evaluation, preparation, submission and tracking across the group’s Solar, Electrical, Civil, IT and Infrastructure divisions.
The candidate will be responsible for searching for suitable tenders, reviewing eligibility requirements, coordinating technical and commercial bid preparation, submitting bids within deadlines and maintaining complete tender records.
Key Responsibilities
Tender Search and Identification
* Search for suitable government, PSU, utility, institutional and private-sector tenders.
* Regularly monitor GeM, CPPP, state e-procurement portals, utility portals and private tender platforms.
* Identify opportunities related to Solar, Electrical, Civil, IT, EPC and Infrastructure projects.
* Review tender notices, scope of work, eligibility conditions and submission deadlines.
* Prepare tender opportunity summaries for management review.
* Recommend participation based on eligibility, project value, competition and execution capability.
* Maintain a pipeline of upcoming and active tender opportunities.
Tender Evaluation
* Review technical, financial and experience-related eligibility requirements.
* Examine the tender scope, BOQ, technical specifications, timelines, payment terms and commercial conditions.
* Identify mandatory registrations, certificates, turnover requirements and past-experience criteria.
* Check requirements related to tender fees, EMD, bid security and performance security.
* Prepare tender checklists and responsibility matrices.
* Highlight important tender conditions, risks and resource requirements to management.
* Coordinate management approval before beginning bid preparation.
Bid Preparation and Submission
* Manage the complete tender preparation process from identification to final submission.
* Coordinate with technical, project, procurement, finance, accounts and management teams.
* Compile company registrations, financial statements, work orders, completion certificates and experience documents.
* Prepare technical bid documents according to tender requirements.
* Coordinate the preparation of BOQs, commercial bids and price bids.
* Prepare declarations, undertakings, authorisation letters and tender-specific formats.
* Ensure that all documents are signed, stamped and uploaded in the required format.
* Arrange tender fees, EMDs, bid securities and bank guarantees in coordination with the finance team.
* Complete online and offline tender submissions within prescribed deadlines.
* Verify the complete bid before final uploading or dispatch.
* Maintain acknowledgements and proof of submission.
Pre-Bid and Post-Submission Coordination
* Review corrigenda, amendments and clarifications issued by tendering authorities.
* Prepare and submit pre-bid queries in coordination with technical and commercial teams.
* Attend or coordinate participation in pre-bid meetings.
* Respond to clarification requests raised after tender submission.
* Coordinate participation in reverse auctions and commercial negotiations.
* Track technical evaluation, financial evaluation and award status.
* Follow up with tendering authorities wherever required.
* Coordinate post-award documentation after receipt of a Letter of Intent or Letter of Award.
* Hand over awarded tenders and supporting documents to project execution teams.
Tender Records and Reporting
* Maintain a central tender tracker for all group companies.
* Record upcoming, approved, submitted, under-evaluation, awarded and unsuccessful tenders.
* Maintain complete digital and physical tender files.
* Organise tender documents according to project, client, portal and submission date.
* Track tender fees, EMDs, bank guarantees and performance securities.
* Coordinate the return or release of EMDs and other securities.
* Maintain updated company credentials and standard tender documents.
* Prepare weekly and monthly tender-status reports.
* Report the tender pipeline, submission status, success rate and upcoming deadlines to management.
* Maintain records of reasons for unsuccessful bids for future improvement.
Candidate Requirements
* Bachelor’s degree in Engineering, Commerce, Finance, Business Administration or a related field.
* Minimum four years of experience in tendering, bid management or e-procurement.
* Experience in Solar, Electrical, Civil, IT, EPC, Construction or Infrastructure tenders will be preferred.
* Practical experience using GeM, CPPP and state e-procurement portals.
* Strong understanding of tender eligibility, technical bids and commercial bids.
* Experience preparing and uploading tender documents.
* Knowledge of tender fees, EMDs, bank guarantees and performance securities.
* Strong documentation, drafting and coordination skills.
* Excellent attention to detail and ability to manage multiple deadlines.
* Proficiency in Microsoft Excel, Word, PDF tools and online tender portals.
* Ability to maintain the confidentiality of pricing and bid information.
Application Details
Send CVs to: [[email protected]](mailto:[email protected])
Candidates should mention their current salary, expected salary, notice period and current location.
Pay: ₹20,000.00 - ₹30,000.00 per month
Work Location: In person
