Job description
General
- Act as the Single Point of Contact (SPOC) for internal and customer Project, Engineering and Service Delivery teams and manage all project and transitional activities and develop and sustain excellent relationships with ESP s customers.
- Ensure projects are managed from inception through all project phases to completion in line with the requirements, quality standards, budget and timescales to meet the customers expectations
- Create and regularly maintain all required project documentation, i.e. PID, Project Workbook (incl., Action Log, Risk Log), Project Schedule, Project Cost Tracker.
- Produce weekly and/or monthly reports on performance on assigned projects and, for Cat C projects, present project status monthly to senior management at Project Review Board (PRB).
Scope Management/ Change Control
- Successfully manage project scope and implement change control as required to control scope creep, throughout the project lifecycle
- Identify any required amendments to project documents e.g. plans or contracts and, where appropriate and via approved change control, update as required, or advise the relevant owner to update as necessary.
- Ensure that the Customers SDM, ESP Regional Operations teams and ESP Bid Team (as required) are fully engaged in this process
Resource Management
- Ensure that any ESP resources are assigned to individual project activities and that they are fully briefed and have the required skills, tools and instructions to complete the required work to the agreed quality and performance levels
Cost Management
- Identify & track all costs incurred in delivering the project via the Project Cost Tracker, created during project startup. Costs to be captured/tracked will include; Labour costs (internal & partner if applicable), O/T costs, travel expenses, other expenses i.e. setup costs, access permit costs, vehicle hire/purchase costs, shipping/logistics, training costs etc.
- Provide accurate and timely billing to the customer for all assigned projects on a monthly basis, working closely with the ESP Project Services and Finance teams to ensure that costs are allocated to the correct project and that any invoice queries are swiftly resolved.
Quality Management & Process Improvement
- Apply ESP quality policy and processes to project activities and deliverables, where appropriate, or where necessary define project specific quality processes, to ensure that ESP delivered products and services are of the required standards.
- Receive and validate all engineering documentation on completion of project activity to ensure that the work has been completed on time and to the agreed quality.
- Working with the Project Services Manager, review all of the current Project processes and provide creative input into identifying improvements within these processes
Stakeholder Management
- Identify all key stakeholders internal & external during project startup and manage them accordingly throughout the project.
- Develop and maintain close working relationships with the Customers Project and Operations/Service Delivery teams to understand their business needs and highlight any account development/new business opportunities to the ESP SDM or Bid Team.
- Own any Project related escalation or complaint logged by the customer, as required, and work with the relevant ESP SDM to identify and implement corrective actions, until the issue is fully resolved to the customer s satisfaction.
Risk Management
- Manage any risks to project delivery, by analyzing them and identifying actions to mitigate the impact of the risk, using the Risk Log tab in the Project workbook, to capture all progress and other updates.
- Escalate where appropriate to the Project Services Manager.
Schedule Management
- Where appropriate, for large projects, an MS Project schedule should be created capturing all significant project activities and any external dependencies, and used to track progress throughout the project, via regular reviews and updates taking input from the project team members and key stakeholders.
Bid Team input
- Provide support to the ESP Bid Team, in the generation of new bids & proposals, as required.
Mentoring/Coaching
- Act as mentor to other members of the Project Services Team and provide coaching and mentoring in any aspect of Project management. Provide project management-related support to other team members as required.
- Proven track record of delivery of large and/or complex projects across multiple users/locations using leveraged resources rather than dedicated project teams.
- Experience of working with offshore/best shore/remote teams/resources.
- Experienced in delivering presentations and customer facing Service/Project reviews
Dimensions:
Financial: Responsible for managing project budgets up to 1M
Staff: No direct reports, but resources will need to be matrix managed. The roles and numbers will be dependent on the specific project.
Benefits:
- Holiday Leave
- Medical Insurance
- Perkbox discounts
Who are we:
ESP Global Services has been providing customized 24/7 Global IT support solutions since 1992, expertly managed by a dedicated service delivery team, we offer day-to-day support via teams of on-site engineers or responsive visiting engineers, and multi-lingual service desk coordination that s manages over 1,000 tickets a day for more than 200 customers.
Our ability to deliver customer-centric, targeted, and tailored IT support solutions is a natural fit for the complex needs of the fast-paced and evolving aviation industry. We developed technology-based solutions to address the high emphasis on meeting extremely short service levels spread across large campus areas with strict security controls. Supporting equipment for airports and airlines in many locations worldwide, has led to an IT support approach that applies equally to any global business with multiple international locations, wide campuses, and demanding security requirements. Plus, our spares, repairs, and logistics service enables us to deliver intelligent end-to-end IT hardware lifecycle management anywhere in the world.
We are global community of exceptional people passionately working together with one shared vision. We uphold the highest standards of ethics, compliance, and security. We are fully ITIL-aligned and ISO-accredited for Environment, Information Security, Business Continuity, IT Service Management, and Occupational Health and Safety, and have privacy built by design into all our systems.
Our vision and ethos have stood the test of time, and we aim to exceed expectation and delight customers every time and our values are integral to the way we work together.
Join a team that prioritizes excellence our ISO 9001 certification reflects our commitment to quality and superior customer service.
ESP Global Services is an equal opportunity employer.
