Iit Bombay Maharashtra Project staff Jobs – 821 Open Jobs Today

Lab Administrative & Operations Executive
Seriate Innovations Pvt Ltd —IIT - Bombay, Maharashtra
- ₹25,000 - ₹50,000 a month
- Full-time
- Microsoft Word
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8d
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9d
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Plante Moran —Goregaon, Mumbai, Maharashtra
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Executive Assistant to CEO
WovV Technologies —Mumbai, Maharashtra
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2d
Data Operations_Associate_Parametric
Morgan Stanley —Mumbai, Maharashtra
- Full-time
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IT Co-ordinator (Marine)
Columbia Ship Management —Airoli, Navi Mumbai, Maharashtra
- ₹50,000 - ₹1,00,000 a month
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- ERP systems
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6d
MBCL (Residential) - Stores (Tier 1)
Larsen & Toubro —Powai, Mumbai, Maharashtra
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Project Coordinator
Panache Designs Studio —Powai, Mumbai, Maharashtra
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- Full-time
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13d
Technical Executive/ Technical officer
WYNTRONIX INNOVATIONS PVT. LTD —Mumbai, Maharashtra
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- Full-time
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- ₹40,000 - ₹60,000 a month
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Personal Assistant to Managing Director
South United Football Club —Mumbai, Maharashtra
- ₹5,00,000 - ₹6,00,000 a year
- Full-time
- Microsoft Powerpoint
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- Paid time off
- Paid sick time
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1d
Corporate Audit Staff II
The Nielsen Company —Mumbai, Maharashtra
- Full-time
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1h
Admin Executive - Andheri west location only
Onycon Infrastructure —Mumbai Suburban District, Maharashtra
- ₹28,000 - ₹45,000 a month
- Urgently hiring
- Computer literacy
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12d

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Lab Administrative & Operations Executive

Seriate Innovations Pvt Ltd
IIT - Bombay, Maharashtra

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Job details

Full-time
₹25,000 - ₹50,000 a month
8 days ago

Qualifications

Microsoft Word
Asset management
Microsoft Excel
Microsoft Outlook
Chemical Engineering
Procurement
B.Sc
B.Com
Laboratory experience
Accounting principles
English
Research
Finance
Master's degree
M.Com
Administrative experience
Science
Project management
Bachelor's degree
BBA
Accounting
Chemistry
Business Administration
MBA
Accounting
Procurement management
Communication skills
Office experience

Full job description

Job Opening: Lab Administrative & Operations Executive (Research Laboratory)

Location: IIT Bombay, Powai, Mumbai
Employment Type: Full-time
Experience: 3–8 years (relevant experience preferred)

About the Role

A research laboratory at IIT Bombay is seeking a highly organized, proactive, and experienced Lab Administrative & Operations Executive to oversee the laboratory's administrative, financial, procurement, and compliance-related activities.

This is a critical non-technical role responsible for ensuring the smooth day-to-day functioning of the laboratory by managing procurement, financial documentation, records, compliance with IIT Bombay procedures, and general administrative operations. The selected candidate will work closely with the Principal Investigator (PI), research staff, students, vendors, and the institute administration.

The ideal candidate should be detail-oriented, capable of handling multiple responsibilities independently, and willing to learn and strictly adhere to IIT Bombay's administrative and financial procedures.

Key Responsibilities

Procurement & Purchase Management

Manage the complete procurement cycle from requirement collection to order completion.
Prepare and process:
Requests for Quotation (RFQs)
Purchase Requisitions
Purchase Orders (POs)
Comparative Statements
Vendor communications
Coordinate with vendors for quotations, negotiations, deliveries, and payments.
Ensure procurement complies with IIT Bombay purchasing policies and government regulations.

Financial & Accounts Coordination

Process invoices and vendor payments.
Maintain payment records and expenditure tracking.
Coordinate reimbursements and financial documentation.
Assist with project budget monitoring and fund utilization.
Maintain proper documentation for audits and financial reporting.
Coordinate salary, fellowship, and stipend-related documentation wherever applicable.

Import & Export Documentation

Maintain complete records of imported and exported laboratory equipment, chemicals, consumables, and research materials.
Coordinate documentation required for customs clearance and logistics.
Track shipment status and maintain inventory records.

Administrative Operations

Maintain comprehensive records of laboratory purchases, assets, consumables, inventory, and documentation.
Organize both physical and digital filing systems.
Maintain attendance records of laboratory staff, students, interns, and project personnel.
Assist in onboarding new lab members with required documentation.
Schedule meetings and maintain administrative calendars when required.
Support laboratory operations by ensuring timely completion of administrative tasks.

Compliance & Documentation

Ensure all laboratory administrative activities comply with IIT Bombay norms, institute regulations, funding agency guidelines, and government procedures.
Learn and implement institute policies related to procurement, finance, project administration, and record keeping.
Maintain documentation required for audits, inspections, and project reviews.
Ensure all records are accurate, complete, and readily accessible.

Coordination
Liaise effectively with:

IIT Bombay administrative offices
Finance and Accounts sections
Purchase and Stores departments
Vendors and suppliers
Logistics providers
Principal Investigator (PI)
Research staff and students

Required Qualifications

Bachelor's degree in Commerce (B.Com), Business Administration (BBA), Management, Finance, Accounting, or a related discipline,
Candidates with a Master's degree (MBA, M.Com, or equivalent) will be preferred.
Relevant certifications in procurement, finance, office administration, or supply chain management will be an added advantage.

From Scientific / Technical Background, who took up roles in accounting/project management and MBA finance further

B.Tech./M.Tech. in Chemical Engineering, Biotechnology, Biomedical Engineering, Materials Engineering, or related disciplines.
B.Sc./M.Sc. in Chemistry, Biotechnology, Biochemistry, Physics, Life Sciences, Pharmaceutical Sciences, Environmental Sciences, or other relevant scientific disciplines.

Candidates who have subsequently gained experience or additional qualifications in project management, finance, procurement, operations, research administration, institutional management, or business administration will be highly preferred.

Experience

Minimum 3 years of relevant experience in administration, procurement, accounts, office operations, research administration, or institutional operations.
Experience working in universities, research institutes, government organizations, laboratories, hospitals, or similar institutions will be highly preferred.
Experience handling procurement and financial documentation is essential.

Required Skills

Strong knowledge of procurement and purchase processes.
Experience handling RFQs, Purchase Orders, invoices, vendor management, and payment coordination.
Basic understanding of accounting principles and financial documentation.
Excellent documentation and record management skills.
Strong organizational and multitasking abilities.
High attention to detail and accuracy.
Ability to work independently with minimal supervision.
Strong communication and interpersonal skills.
Excellent written and verbal English.
Proficiency in Microsoft Excel, Word, Outlook, and Google Workspace.
Ability to maintain confidentiality of financial and administrative records.
Willingness to quickly learn IIT Bombay administrative procedures, procurement norms, and financial regulations.

Preferred Skills

Experience working with research grants and sponsored projects.
Familiarity with government procurement procedures.
Knowledge of inventory and asset management.
Experience coordinating imports and exports of scientific equipment.
Understanding of audit documentation and compliance.
Experience maintaining attendance and administrative records.
Ability to prioritize multiple deadlines efficiently.

Personal Attributes

We are looking for someone who is:

Highly responsible and dependable.
Self-motivated and proactive.
Organized and methodical.
Ethical and trustworthy.
Quick to learn new procedures and policies.
Comfortable interacting with faculty, researchers, vendors, and institute officials.
Able to handle confidential information with professionalism.

Location Preference

Candidates based in Mumbai or willing to relocate to Mumbai will be preferred.

Pay: ₹25,000.00 - ₹50,000.00 per month

Work Location: In person

Quick apply

Refine Your Search

project staff jobs in iit bombay maharashtra

Lab Administrative & Operations Executive

Safety Officer

Executive Assistant to Managing Director

DGM - College Based Programs

Analyst - GBS

Operations & Site Co-ordination Executive

Program Manager

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Analyst | Discovery | Mumbai | Forensic & Financial Crime ICC

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Data Operations_Associate_Parametric

IT Co-ordinator (Marine)

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Project Coordinator

Technical Executive/ Technical officer

Project In-Charge

Personal Assistant to Managing Director

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Admin Executive - Andheri west location only

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