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Admin Lead

House of EdTech
Kolkata, West Bengal

Apply Now

Job details

Up to ₹6,00,000 a year
12 days ago

Qualifications

Operations management
Facilities management
Plumbing
Data science
Leadership
Communication skills
Negotiation

Full job description

House of EdTech (Goenka Kachave LLP)

Admin Lead

Location: Kolkata (Onsite)
Office Timing: 11:00 AM – 8:00 PM
Work Week: 6 Days (Weekly Off: Thursday)
Experience: 2–3 Years
Compensation: Up to ₹6 LPA

About House of EdTech

House of EdTech (Goenka Kachave LLP), founded by IIT Kharagpur alumni Aditya Goenka and Aditya Kachave, is one of India's fastest-growing EdTech companies, redefining professional growth through innovative, impactful, and hands-on learning experiences.

With:

5 Million+ professionals served
₹450+ Crore ARR
2,000+ team members
10+ offices across India

We empower learners through advanced education in:

Artificial Intelligence & AI Tools
Stock Market & Trading
Personal Finance
Data Science
Business Productivity

As we continue to scale, we are expanding into AI-powered trading and quantitative research, building cutting-edge strategies and technology to transform financial decision-making.

About the Role

House of EdTech is looking for a proactive and detail-oriented Admin Lead to oversee administrative, facilities, and workplace operations across our growing network of office locations.

The Admin Lead will act as the backbone of day-to-day operations, ensuring every office functions smoothly, assets are managed efficiently, vendor relationships remain strong, and employees have a productive and well-maintained work environment.

The ideal candidate will have experience working in fast-paced environments such as BPOs, large EdTech organizations, or corporate offices, and should be comfortable managing multiple stakeholders, vendors, and teams simultaneously.

Key Responsibilities

Office Maintenance & Housekeeping

Oversee daily cleanliness and upkeep across all office locations.
Manage housekeeping staff schedules, performance, and vendor SLAs.
Conduct regular facility inspections and ensure timely resolution of issues.
Coordinate preventive maintenance for electrical, plumbing, HVAC, and civil infrastructure.

Asset Management

Maintain a centralized asset register covering laptops, desktops, SIM cards, headsets, and peripherals.
Track asset allocation, transfers, returns, and disposals across locations.
Coordinate with HR and IT teams for onboarding and offboarding asset requirements.
Conduct periodic physical audits and reconciliations.
Ensure timely procurement, tagging, warranty tracking, and replacement planning.

SIM & Telecom Management

Manage the complete lifecycle of SIM cards, including issuance, tracking, and deactivation.
Coordinate with telecom service providers regarding plans, billing, escalations, and renewals.
Maintain accurate records of SIM assignments linked to employees and departments.
Analyze telecom usage and optimize costs through plan reviews and negotiations.

Rental Agreements & Property Management

Manage lease agreements across all office locations.
Track renewals, rent escalations, notice periods, and exit clauses.
Liaise with landlords, property managers, legal teams, and external stakeholders.
Maintain documentation for lease agreements, NDAs, MoUs, utility contracts, and approvals.
Support office expansion by identifying and onboarding new office spaces.
Oversee fit-outs, interiors, infrastructure upgrades, and refurbishments.

Security Management

Oversee physical security operations across all office premises.
Manage security staff deployment, attendance, and shift scheduling.
Ensure proper functioning of CCTV systems, visitor management processes, and access controls.
Conduct regular security audits and implement corrective measures.
Coordinate with security agencies and ensure compliance with contractual obligations.

Team Leadership

Lead and manage a cross-functional administration team, including housekeeping, security, and facility staff.
Establish performance standards and key performance indicators (KPIs).
Conduct performance reviews and drive accountability.
Foster a culture of ownership, responsiveness, and operational excellence.
Coordinate administrative readiness for new office launches and expansions.

Vendor & Procurement Management

Identify, onboard, and manage vendors across facilities, housekeeping, security, and office supplies.
Negotiate contracts and ensure cost-effective procurement practices.
Monitor vendor performance against service-level agreements (SLAs).
Drive vendor renewals, replacements, and performance improvements where required.
Process purchase orders, invoices, and budget utilization reports.

Compliance & Documentation

Ensure all offices remain compliant with fire safety regulations, labor laws, and statutory requirements.
Maintain records of licenses, NOCs, Shop & Establishment registrations, and regulatory filings.
Prepare and present monthly MIS reports covering:
- Administrative expenditure
- Asset utilization and status
- Facility performance and health metrics

What We're Looking For

Required Qualifications

2–3 years of hands-on experience in Administration, Facilities Management, or Operations Management.
Proven experience handling multi-site operations, preferably in BPO, EdTech, or corporate environments.
Prior experience leading teams of 10+ members across multiple locations.
Strong vendor management and negotiation skills.
Excellent organizational and problem-solving abilities.
Ability to manage multiple priorities in a fast-paced environment.
Strong communication and stakeholder management skills.

What We Offer

A high-impact, high-ownership role in one of India's fastest-growing EdTech organizations.
Opportunity to build and scale administrative operations across multiple locations.
Exposure to leadership teams and strategic decision-making.
Collaborative, performance-driven, and entrepreneurial work culture.
Clear career progression into Senior Admin Manager and Head of Administration roles.
Opportunity to contribute directly to the growth and expansion of a rapidly scaling organization.

Apply Now

Refine Your Search

facilities manager jobs in howrah west bengal

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House of EdTech (Goenka Kachave LLP)

Admin Lead

About House of EdTech

About the Role

Key Responsibilities

Office Maintenance & Housekeeping

Asset Management

SIM & Telecom Management

Rental Agreements & Property Management

Security Management

Team Leadership

Vendor & Procurement Management

Compliance & Documentation

What We're Looking For

Required Qualifications

What We Offer