Mumbai Maharashtra Front office coordinator Jobs – 20 Open Jobs Today

Admin & Operations Coordinator
HeSpoke Originals Private Limited —Wagle Estate, Thane, Maharashtra
- ₹25,000 - ₹40,000 a month
- Full-time
- ERP systems
- Microsoft Office
- Project management
Quick apply
10d
Lead Management Executive (Patient Sales & CRM)
Dr. Sheth's Skin & Hair Clinics —Mumbai, Maharashtra
- From ₹25,000 a month
- Full-time
- Sales
- Customer service
- English
- Health insurance
- Paid sick time
Quick apply
13d
Front office executive / Care coordinator
Eventrics Multi Tasking Solutions Pvt Ltd —Mumbai, Maharashtra
- ₹23,000 - ₹40,000 a month
- Full-time
- Customer service
- English
- Administrative experience
Quick apply
13d
Business Development & Client Relations Coordinator
TULS CORP PRIVATE LIMITED —Mumbai, Maharashtra
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick apply
10d
Front Desk Executive – Health Care
Gray Matrix Solutions —Mumbai District, Maharashtra
- Full-time
- Remote
- Spanish
- Customer service
- English
- Health insurance
Quick apply
1d
Front Desk Executive – Healthcare
Gray Matrix Solutions —Mumbai, Maharashtra
- Full-time
- Remote
- Spanish
- Customer service
- English
- Health insurance
Quick apply
1d
Front Office Assistant cum Travel coordinator
Livlong 365 —Thane, Maharashtra
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Health insurance
Quick apply
13d
Coordinator
Kotak Education Foundation, Chembur(Deonar) —Mumbai, Maharashtra
- ₹35,000 - ₹45,000 a year
- Online application
- Master's degree
- Health insurance
Quick apply
Patient Coordinator - Mumbai
Meshlinks —Mumbai, Maharashtra
- ₹30,000 - ₹40,000 a month
- Full-time
- Computer literacy
- English
- Microsoft Office
Quick apply
Receptionist/Front Desk Coordinator
Sajay Developers —Andheri East, Mumbai, Maharashtra
- Full-time
- Microsoft Word
- English
- Microsoft Office
Quick apply
Events Manager (Socials)
FAIRMONT —Mumbai, Maharashtra
- Full-time
- Hospitality
- Bachelor's degree
- Business Administration
Quick apply
Network Coordinator
Standard Chartered —Mumbai, Maharashtra
- Sales
- Microsoft Office
- Bachelor's degree
- Health insurance
- Paid sick time
12d
TPA Executive and Reception Billing Coordinator
Global eye clinic —Ghatkopar, Mumbai, Maharashtra
- Email
- Microsoft Office
- Bachelor's degree
- Computer skills
- Health insurance
Quick apply
3d
Reservation Coordinator
Hilton —Mumbai, Maharashtra
- Full-time
- Hospitality
- English
- Microsoft Office
4d
Medical Coordinator
MedicoExperts —Kopar Khairane, Navi Mumbai, Maharashtra
- ₹25,000 - ₹30,000 a month
- Full-time
- Nursing
- Medicine
- B.Sc
Quick apply
Alternate Channel*KMBL*Mid Office-Mid Office
Kotak Securities —Mumbai, Maharashtra
- Master's degree
- Presentation skills
- Bachelor's degree
Receptionist cum Patient Enquiry Executive
Curis Life Multispeciality Clinic —Andheri West, Mumbai, Maharashtra
- Full-time
- Customer service
- English
- Microsoft Office
Quick apply
Workplace Experience Associate
JLL —Mumbai, Maharashtra
- Hospitality
- Budgeting
- Communication skills
- Health insurance
4d
Executive-Sales and Marketing (Sales Coordinator)
Lotus Technicals Pvt Ltd —Thane, Maharashtra
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
11d
Front Desk Executive
AMPA Orthodontics Private Limited —Andheri, Mumbai, Maharashtra
- ₹15,000 - ₹20,000 a month
- Full-time
- Customer service
- Microsoft Office
- Bachelor's degree
Quick apply

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Admin & Operations Coordinator

HeSpoke Originals Private Limited
Wagle Estate, Thane, Maharashtra

Quick apply

Job details

Full-time
₹25,000 - ₹40,000 a month
10 days ago

Qualifications

ERP systems
Microsoft Office
E-Commerce
Project management
Office management
Manufacturing
Communication skills
Office experience

Full job description

Admin & Operations Coordinator

Location: Thane
Type: Full-Time | High Ownership

What this role really is

This is not a front desk or office assistant role.

You are the central coordination hub of the company, ensuring that day-to-day business operations run smoothly across the office, warehouse, vendors, employees, and founders. Your responsibility is to keep the business organized, proactive, and operationally efficient.

You will coordinate people, tasks, documents, meetings, travel, office administration, procurement, and follow-ups so that every team can focus on execution.

Your job is simple:

Ensure smooth business operations through exceptional coordination, administration, and execution.

Roles & Responsibilities
1. Office Administration

Manage day-to-day office administration and facilities
Maintain office infrastructure, equipment, and supplies
Procure office stationery, pantry items, and operational requirements
Coordinate housekeeping, security, internet, utilities, and maintenance vendors
Ensure the office remains organized, functional, and professional

2. Operations Coordination

Coordinate daily activities between:
Founders
Warehouse
Operations Team
Production Team
Marketing Team
Finance Team
External vendors
Track pending tasks and ensure timely completion
Follow up on action items and deadlines
Escalate delays or operational issues proactively

3. Calendar & Meeting Management

Schedule meetings, interviews, and internal reviews
Coordinate founder calendars and appointments
Prepare meeting agendas, notes, and action items
Track follow-ups and ensure decisions are executed

4. Vendor & Service Management

Coordinate with:
Courier partners
Office vendors
Facility service providers
Internet and utility providers
Equipment suppliers
Maintain vendor records, contracts, and contact information
Track renewals and service schedules

5. Procurement & Asset Management

Purchase office and operational requirements
Maintain records of company assets
Track allocation and movement of laptops, phones, furniture, and equipment
Coordinate repairs, replacements, and maintenance

6. Documentation & Record Management

Maintain organized digital and physical records
Manage:
Agreements
Vendor documents
Employee documents
Compliance records
Licenses and certificates
Ensure documents are updated, secure, and easily accessible

7. HR & Employee Coordination

Coordinate interview scheduling and candidate communication
Support employee onboarding and exit formalities
Maintain employee attendance and leave records
Coordinate ID cards, workstation setup, and office access
Assist with employee engagement activities and office events

8. Travel & Logistics Coordination

Arrange travel, accommodation, and local transport for founders and employees when required
Coordinate shipments, couriers, and document deliveries
Ensure smooth movement of important business materials

9. Inventory & Office Supplies

Monitor office inventory levels
Maintain stock of stationery, consumables, and pantry items
Prevent shortages through timely procurement
Control office expenses through efficient purchasing

10. Business Support

Assist founders with administrative and operational tasks
Coordinate across departments to improve workflow
Support execution of company initiatives and special projects
Help implement SOPs and operational improvements

11. Reporting & Coordination

Maintain trackers for:
Pending tasks
Vendor follow-ups
Office expenses
Asset registers
Meeting action items
Administrative activities
Prepare periodic reports for founders

12. Cross-Functional Collaboration

Work closely with:
Founders
HR
Finance
Warehouse
Operations
Marketing
Production
External vendors
Act as the coordination point to ensure smooth communication and timely execution across teams

Must-HavesNon-Negotiable

Strong organizational and coordination skills
Excellent verbal and written communication
High attention to detail and follow-through
Ability to multitask and prioritize effectively
Proficiency in Microsoft Office, Google Workspace, and spreadsheets
Comfortable using project management and collaboration tools
High ownership, accountability, and problem-solving mindset
Ability to work in a fast-paced startup environment

Preferred

2–5 years of experience in administration, operations, executive coordination, or office management
Experience working in startups, ecommerce, retail, or manufacturing businesses
Familiarity with ERP, HRMS, or task management software

Key Success Metrics

Task Completion Rate
On-Time Coordination of Cross-Functional Activities
Meeting & Action Item Closure Rate
Vendor Response & Resolution Time
Office Operational Uptime
Procurement Turnaround Time
Documentation Accuracy
Asset Management Accuracy
Employee Support Satisfaction
Administrative Cost Control
Founder Productivity Improvement

Core Objective of the Role

Build a highly organized, efficient, and proactive administrative and operational backbone that enables every department to execute seamlessly, keeps business activities on schedule, and allows the founders to focus on strategic growth.

Job Type: Full-time

Pay: ₹25,000.00 - ₹40,000.00 per month

Work Location: In person

Quick apply

Refine Your Search

front office coordinator jobs in mumbai maharashtra

Admin & Operations Coordinator

Lead Management Executive (Patient Sales & CRM)

Front office executive / Care coordinator

Business Development & Client Relations Coordinator

Front Desk Executive – Health Care

Front Desk Executive – Healthcare

Front Office Assistant cum Travel coordinator

Coordinator

Patient Coordinator - Mumbai

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TPA Executive and Reception Billing Coordinator

Reservation Coordinator

Medical Coordinator

Alternate ChannelKMBLMid Office-Mid Office

Receptionist cum Patient Enquiry Executive

Workplace Experience Associate

Executive-Sales and Marketing (Sales Coordinator)

Front Desk Executive

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