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Manager, Crew Payroll

Fleet Management -
Mumbai, Maharashtra

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Job details

Qualifications

Microsoft Excel
Finance
Master's degree
Payroll
Chartered Accountant
MBA
Communication skills

Full job description

Manager, Crew Payroll

Date: 17 May 2026

Location: Nerul (Mumbai)

Company: Elegant Marine Services Private Limited

Our 30 years journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 600 diverse types of vessels.
Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.
In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary

The role is critical as Crew Payroll Processing and Crew Payments for the vessels managed by Fleet Group are wholly managed, monitored, supervised and controlled by the Payroll Manager

Key Responsibilities:

Knowledge of CBAs of managed vessels by Group for checking the applicable wage scales and statutory payments
Implement / Execute Internal Control process for the Team for checking the Crew Wage Scales, Allowances Payable and Statutory Deductions as per applicable CBAs and Company Policies
Implement / Execute Internal Control process for the Team for verification of Crew / Beneficiary bank details, data base of supporting documents, validation of Bank details in Accounting Software to ensure timely remittance of Crew Wages and avoid duplicate or wrong payments
Supervise and control the Crew payroll process to ensure that all Standard and Variable Earnings, Overtime and any other allowances payable have the proper approvals from FPD / Technical Departments
Communicating with Master on board the managed vessels on company policies and procedures regarding payroll process and addressing to the queries on timely basis
Follow up with Team on timely finalization of monthly Portage Bills and generation of Portage Bill reports for booking in accounting software.
Follow up with Team on timely preparation of monthly allotments, validation of bank details and checking of consolidated monthly allotment file to ensure remittance within timelines
Consolidation of Captain’s Cash Disbursements, Provisions, Bonded Stores and Calling Cards accounts on board, ensuring for proper approvals and booking codes for recording in accounting software
Preparation of Monthly Wages Report and Captain’s Disbursement Report for all managed vessels and booking in accounting software
Preparation of Monthly Statement of Statutory Dues and Union Dues Payment within the due dates
Preparation of any specific crew payroll reports as required by Management for budgetary controls and internal analysis
Lead, manage and supervise the payroll team of 20 employees, monitor and evaluation of team and individual performance, extend periodic training and required guidance, motivate the team and build talent pipeline within the team

Job Experience, Functional Knowledge and Qualifications

Chartered Accountant or MBA in Finance
A minimum of 10 to 12 years’ experience in leadership role for Crew Payroll functions and working in leading Ship Management Companies
Proficiency in working on financial software particularly related to Payroll Processing, MIS systems, automated process and Advanced Excel functions
Thorough exposure to all applicable CBAs both at domestic and global levels, update on periodic revision to Wages Scale, Statutory and Union payments
Excellent communication skills for coordinating with the Team, inter departments, Master on Vessels and external parties

Job Location : Seawoods. Navi Mumbai

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.

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