Kolkata West Bengal Administration manager Jobs – 89 Open Jobs Today

Assistant Manager - Administration
Medhavi Skills University —Kolkata, West Bengal
- ₹30,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Quick apply
3h
Senior Human Resources Manager
Snapscale —Kolkata, West Bengal
- Full-time
- Master's degree
- Human resources
- Business Administration
Quick apply
Finance & Administration Manager
Zivanta Analytics —Kolkata, West Bengal
- Email
- Microsoft Office
- Finance
- Accounting
CAREER OPPORTUNITY: Human Resources Manager / HRBP
AROHIGLOBAL TEXTILES PRIVATE LIMITED —Salt Lake, Kolkata, West Bengal
- From ₹30,000 a month
- Full-time
- Microsoft Excel
- English
- Master's degree
Quick apply
Relationship Manager - Wealth Management
SyncUp —Kolkata, West Bengal
- ₹4,00,000 - ₹5,00,000 a year
- Full-time
- Microsoft Office
- Business development
- Bachelor's degree
Quick apply
Assistant Manager - Talent Acquisition
A One Advisory —Kolkata, West Bengal
- Microsoft Office
- Master's degree
- Bachelor's degree
Quick apply
HR Manager
Benda Infotech —New Town, Kolkata, West Bengal
- ₹16,000 - ₹25,000 a month
- Full-time
- Bachelor's degree
- Human resources
- Business Administration
- Paid time off
- Paid sick time
Quick apply
6d
Service Delivery Manager - T&S - Training Quality & Policy 4C
Genpact India Pvt. Ltd. —Kolkata, West Bengal
- Full-time
- Customer service
- English
- Finance
Quick apply
Facility Manager
Moople Institute of Animation & Design —Kolkata, West Bengal
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Academy Placement Manager - PAN India
Webskitters Technology Solutions Private Limited —Salt Lake, Kolkata, West Bengal
- ₹12,00,000 - ₹16,00,000 a year
- Full-time
- Master's degree
- Team management
- Business Administration
- Health insurance
- Flexible schedule
Quick apply
HR & Operations Executive
The Hub Ops —Kolkata, West Bengal
- ₹10,097.71 - ₹15,000.00 a month
- Full-time
- Hybrid work
- Microsoft Excel
- Master's degree
- Administrative experience
- Cell phone reimbursement
- Work from home
Quick apply
Senior Manager - HR
SkillSonics —Kolkata, West Bengal
- Master's degree
- Travel
- Business Administration
B2B Sales Manager
SAY Rooms & Homes —Kolkata, West Bengal
- ₹14,211.83 - ₹60,000.00 a month
- Full-time
- Sales
- Microsoft Office
- Business development
- Flexible schedule
- Food provided
Quick apply
Operations Manager
Jutecalendars.com —Park Street, Kolkata, West Bengal
- ₹15,000 - ₹20,000 a month
- Full-time
- Microsoft Excel
- Inventory control
- Inventory management
- Flexible schedule
- Paid sick time
Quick apply
HR Executive
Bhauram Jodhraj —Kolkata, West Bengal
- ₹25,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
Quick apply
Head of Airline Sales
Need82 forex and travels private limited —Barasat, West Bengal
- ₹20,000 - ₹50,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Master's degree
- Flexible schedule
Quick apply
Branch Manager
International Travel House —Kolkata, West Bengal
- Management
- Finance
- Master's degree
IN_Manager__SAP FICO__SAP_Advisory_Kolkata
PwC —Kolkata, West Bengal
- Full-time
- Google Suite
- Engineering
- Microsoft Office
Human Resources Assistant
Refer My College —Kolkata, West Bengal
- ₹10,000 - ₹20,000 a month
- Full-time
- Human resources
- In-person
- Time management
Quick apply
Campus Recruiter
DECODIA —Kolkata, West Bengal
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Office
- Bachelor's degree
- Travel
- Paid time off
- Flexible schedule
Quick apply

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Assistant Manager - Administration

Medhavi Skills University
Kolkata, West Bengal

Quick apply

Job details

Full-time
₹30,000 - ₹40,000 a month
3 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
Vendor management
Procurement
Microsoft Office
Master's degree
Bachelor's degree
Business Administration
Office management
MBA
Communication skills
Negotiation
Office experience

Full job description

We are looking for an organized, proactive, and detail-oriented Assistant Manager – Administration to manage day-to-day administrative and facility operations. The role will be responsible for ensuring smooth office functioning, coordinating with vendors and service providers, managing facilities, and supporting employees and management with administrative requirements.

Key Responsibilities

1. Office & Facility Management

Manage day-to-day office administration and ensure smooth functioning of the workplace.
Monitor housekeeping, security, pantry, maintenance, and other facility services.
Ensure proper upkeep, cleanliness, safety, and hygiene of office premises.
Coordinate office seating, workstations, meeting rooms, and other facilities.
Handle office repairs, maintenance, and service requirements.

2. Vendor Management

Coordinate with vendors and service providers for office-related requirements.
Obtain quotations, negotiate rates, and support vendor selection.
Monitor vendor performance and ensure timely delivery of services.
Maintain vendor records, contracts, and service agreements.
Verify vendor invoices and coordinate for timely processing of payments.

3. Procurement & Inventory

Manage procurement of office stationery, pantry supplies, housekeeping materials, and other administrative items.
Maintain inventory and stock records.
Monitor consumption and ensure timely replenishment.
Coordinate with vendors for purchase orders and deliveries.
Maintain proper documentation for purchases and assets.

4. Employee Support

Handle employee administrative queries and provide timely support.
Coordinate employee onboarding requirements such as seating, access cards, stationery, and other facilities.
Support employee engagement activities and internal events.
Coordinate travel, accommodation, transportation, and other administrative arrangements when required.

5. Documentation & Compliance

Maintain administrative records, contracts, licenses, bills, and other documentation.
Ensure compliance with company policies and applicable statutory requirements related to administration and facilities.
Maintain records for security, fire safety, AMC, insurance, and other facility-related requirements.
Prepare regular administrative reports and MIS.

6. Travel & Event Coordination

Coordinate domestic and international travel arrangements for employees and management, when required.
Arrange transportation, accommodation, meetings, conferences, and corporate events.
Support management meetings, town halls, employee events, and other company activities.

7. Budget & Cost Control

Assist in preparing and monitoring the administration budget.
Track administrative expenses and identify opportunities for cost optimization.
Ensure expenses are within approved budgets and company policies.

8. Team Coordination

Supervise and coordinate with housekeeping, security, office support staff, and other administrative personnel.
Allocate responsibilities and monitor service quality.
Address operational issues and ensure timely resolution.

Required Skills

Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Good vendor negotiation and coordination skills.
Strong problem-solving and decision-making abilities.
Good knowledge of MS Office, especially Excel, Word, and PowerPoint.
Ability to manage multiple priorities and work under deadlines.
Strong attention to detail and documentation skills.
Professional attitude and ability to interact confidently with employees, vendors, and senior management.

Qualification

Graduate degree in any discipline.
MBA/PG Diploma in HR, Administration, Facilities Management, or a related field will be an advantage.

Experience

4–7 years of experience in administration, facilities, office management, or a related function.
Experience in vendor management, procurement, facility operations, and employee support preferred.

Key Competencies

Administration & Facility Management
Vendor Management
Procurement & Inventory Management
Budget Management
Event & Travel Coordination
Team Management
Communication & Stakeholder Management
Problem Solving
Planning & Organization

Key Performance Indicators (KPIs)

Smooth and uninterrupted office operations.
Vendor performance and service quality.
Timely procurement and invoice processing.
Inventory accuracy and cost control.
Employee satisfaction with administrative services.
Compliance with safety and administrative policies.
Effective management of administrative budgets and expenses.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

Quick apply

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