Mantralaya Mumbai Maharashtra Hr & admin manager Jobs – 37 Open Jobs Today

Compliance Coordinator
Kshatriya Infrastructure Private Limited —Mumbai District, Maharashtra
- From ₹25,000 a month
- Full-time
- Microsoft Excel
- Project management
- Bachelor's degree
- Commuter assistance
- Health insurance
Quick apply
13d
Key Account Manager -Corporate Insurance
hanttson Controls Ind Pvt.Ltd —Mumbai District, Maharashtra
- ₹40,000 - ₹60,000 a month
- Full-time
- Sales
- Business development
- Bachelor's degree
Quick apply
HR Executive & Admin
zenith universal llp —Ghatkopar, Mumbai, Maharashtra
- ₹15,000 - ₹20,000 a month
- Full-time
- Human resources
- In-person
- Office experience
Quick apply
23h
HR & Admin Executive
Ecolux Enterprises —Santacruz West, Mumbai, Maharashtra
- ₹20,000 - ₹27,000 a month
- Full-time
- Recruiting
- In-person
- Communication skills
Quick apply
1d
HR and Admin Manager
WideCare —Jogeshwari East, Mumbai, Maharashtra
- ₹25,000 - ₹30,000 a month
- Master's degree
- Human resources
- Business Administration
Operations Manager
Excellas Clinics Pvt Ltd —Vashi, Navi Mumbai, Maharashtra
- ₹20,000 - ₹25,000 a month
- Full-time
- Sales
- Business development
- Bachelor's degree
Quick apply
1d
Relationship Manager — Corporate Sales & Activations
Roswalt Realty —Oshiwara, Mumbai, Maharashtra
- Up to ₹15,00,000 a year
- Full-time
- English
- Master's degree
- Business development
- Paid time off
- Cell phone reimbursement
Quick apply
9d
Human Resource Executive (Junior)
FOXBOX Retail Pvt Ltd —Andheri East, Mumbai, Maharashtra
- ₹10,000 - ₹15,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Human resources
Quick apply
8d
Corporate Sales Manager – Fragrance & Lifestyle Gifting
Incredibleindriya Beauty Essentials Pvt. Ltd. —Marol, Mumbai, Maharashtra
- ₹50,000 - ₹1,00,000 a month
- Full-time
- Sales
- Business development
- In-person
- Paid time off
- Paid sick time
Quick apply
Admin Executive
Moksha Retails Global Pvt Ltd —Chakala, Mumbai, Maharashtra
- ₹9,934.91 - ₹30,000.00 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
B2B Sales & Business Development
The Hire Crew —Andheri East, Mumbai, Maharashtra
- ₹25,000 - ₹45,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Sales
Quick apply
Front Office Executive
Finder consulting —Andheri East, Mumbai, Maharashtra
- ₹22,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick apply
Sales Executive
Murari's Food —Ghatkopar, Mumbai, Maharashtra
- ₹21,000 - ₹30,000 a month
- Full-time
- Microsoft Word
- English
- Microsoft Office
- Cell phone reimbursement
Quick apply
HR & Administration Intern – Fresher
JubilantEngiTech Pvt. Ltd. —Vashi, Navi Mumbai, Maharashtra
- ₹8,086 - ₹15,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Master's degree
Quick apply
5d
Housekeeping Assistant
Q2pay Technologies Pvt Ltd. —Bandra West, Mumbai, Maharashtra
- ₹15,000 - ₹25,000 a month
- Full-time
- 12th Pass
- Plumbing
- Cleaning
- Paid time off
- Flexible schedule
Quick apply

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Senior Executive / Assistant Manager – HR & Admin
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Source, screen, interview, and shortlist candidates. Candidates with prior experience in an agency, media, advertising, or creative environment will be…
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1d

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Compliance Coordinator

Kshatriya Infrastructure Private Limited
Mumbai District, Maharashtra

Quick apply

Job details

Permanent | Full-time
From ₹25,000 a month
13 days ago

Benefits

Internet reimbursement
Provident Fund
Commuter assistance
Leave encashment
Health insurance
Cell phone reimbursement
Flexible schedule

Qualifications

Microsoft Excel
Project management
Bachelor's degree
Workers' compensation
Construction experience
Diploma
Communication skills

Full job description

Job Description – Compliance Coordinator

Department: Compliance / Projects / HR & Admin
Designation: Compliance Coordinator
Reporting To: Management / HR Head / Project Manager
Location: Office & Project Sites
Industry: Construction & Commercial Interior Fit-Out

Job Purpose

The Compliance Coordinator is responsible for ensuring that statutory, labour, client, project, contractor, safety, and company compliance requirements are completed, documented, tracked, and submitted within the required timelines.

The role will coordinate between HR, Projects, Safety/EHS, Purchase, Accounts, Contracts, vendors, subcontractors, and clients to ensure there are no compliance gaps that may result in penalties, work stoppage, bill/payment holds, or project delays.

Key Responsibilities1. Statutory & Labour Compliance

Coordinate compliance requirements applicable to construction and interior fit-out projects.
Maintain records related to:
BOCW compliance
Labour-related registrations/records
Workmen Compensation / Employee Compensation policy
PF/ESIC, where applicable
UAN and worker documentation
Minimum wage compliance
Labour licence/registration requirements, where applicable
Contractor/subcontractor compliance
Track validity and renewal dates of statutory documents.
Ensure required documents are submitted before deployment of manpower at site.
Coordinate with consultants/agencies for statutory compliance matters.

2. Worker Documentation & Site Entry Compliance

Ensure that every worker deployed at site has the required documents as per company/client requirements, such as:

Aadhaar Card
PAN Card
Bank Details
UAN
Photograph
Employee/Worker Joining Form
Medical Fitness Certificate, where required
Safety Induction Record
PPE Issue Record
Other documents required by client/project

No worker should be deployed without completion of mandatory documentation and approval.

3. Vendor & Subcontractor Compliance

Collect and verify compliance documents from all vendors and subcontractors.
Maintain a Vendor/Subcontractor Compliance Tracker.
Ensure vendors submit required documents before starting work.
Monitor validity of:
Registration certificates
Insurance policies
Labour-related documents
PF/ESIC records, where applicable
Employee/worker records
Safety documents
Tax and statutory documents
Follow up for missing/expired documents.
Escalate non-compliance to Management/Purchase/Project Manager.

4. Client Compliance

Review client-specific compliance requirements before project mobilization.
Prepare a project-specific compliance checklist.
Coordinate submission of documents to the client.
Maintain records of client approvals and acknowledgements.
Track client observations and ensure timely closure.
Ensure compliance documents required for billing and payment certification are submitted on time.

5. Project Compliance Documentation

Maintain a complete compliance file for each project, including:

Statutory registrations
Labour compliance documents
Worker documentation
Insurance policies
Safety/EHS documentation
Vendor/subcontractor documents
Client approvals
Inspection records
Audit reports
Compliance declarations
Certificates and renewals
Correspondence with client/consultants
Closure records

6. EHS Compliance Coordination

Coordinate with the Safety/EHS team to ensure:

Safety induction records are maintained.
PPE records are updated.
Toolbox Talk records are maintained.
Safety inspection reports are available.
Work permits are maintained where applicable.
Incident/accident reports are documented.
Client EHS requirements are complied with.
Safety audit observations are closed within timelines.

7. Audit Management

Prepare documents for internal, client, statutory, and third-party audits.
Coordinate with concerned departments for audit requirements.
Maintain an Audit Observation Tracker.
Follow up with responsible persons for closure.
Maintain evidence of corrective actions.
Ensure no audit observation remains pending beyond the agreed timeline.

8. Compliance Tracker & Monitoring

Maintain a centralized Compliance Master Tracker covering:

ComplianceProjectResponsible PersonDocumentDue DateStatusRemarksBOCWInsuranceWorker DocumentsVendor ComplianceEHS DocumentsClient ComplianceAudit Observations

Update the tracker regularly.
Highlight upcoming expiry dates.
Escalate overdue compliance.
Submit weekly/monthly compliance status to Management.

9. Billing & Compliance Coordination

Ensure all compliance documents required for client billing are completed.
Coordinate with Billing, Project, Safety, and Accounts teams.
Track documents pending for bill certification.
Follow up for client certification/approval.
Ensure compliance-related pending documents do not delay billing.
Maintain a Billing Compliance Checklist for every project.

10. Records & Document Control

Maintain soft copies in the designated OneDrive/project folders.
Maintain physical compliance files wherever required.
Ensure documents are properly named, indexed, and easily retrievable.
Maintain document version control.
Ensure expired documents are replaced with valid documents.
Maintain evidence of all submissions.

11. Training & Awareness

Coordinate compliance awareness sessions for site teams.
Ensure employees and workers understand mandatory documentation requirements.
Communicate changes in client/project compliance requirements to concerned teams.
Maintain training/awareness records.

12. Coordination & Follow-Up

The Compliance Coordinator will regularly coordinate with:

HR & Admin
Project Managers
Site Engineers
Safety/EHS Team
Purchase Department
Contracts Department
Accounts & Billing Team
Vendors
Subcontractors
Client/Consultant
Statutory Consultants/Agencies

Key Performance Indicators (KPIs)KRAKPI / TargetWorker Documentation100% before deploymentVendor Compliance100% required documents collectedStatutory Compliance100% within due datesDocument ValidityZero expired mandatory documentsClient Compliance100% timely submissionEHS Documentation100% updatedAudit Observation Closure100% within agreed timelineCompliance TrackerUpdated regularlyBilling Compliance Documents100% before billingMissing DocumentsZero/MinimumCompliance EscalationTimely escalation of all critical gapsRecord Keeping100% traceableRenewal Tracking100% before expiryDaily Responsibilities

Check pending compliance documents.
Follow up with vendors/subcontractors.
Verify worker documentation for new manpower.
Update compliance tracker.
Coordinate with Safety/HR/Project teams.
Check upcoming expiry/renewal requirements.
Follow up on client compliance observations.
Update OneDrive/project compliance folders.
Escalate critical non-compliance immediately.

Weekly Responsibilities

Submit Project Compliance Status Report.
Review pending vendor/subcontractor compliance.
Review statutory document expiry.
Review worker documentation status.
Review client/EHS audit observations.
Follow up on billing-related compliance documents.
Escalate overdue items to Management.

Qualification & Experience

Graduate / Diploma in HR, Labour Law, Compliance, Administration, Construction Management, or relevant field.
2–5 years of experience in construction, infrastructure, commercial interiors, facility management, or similar industry.
Experience in labour compliance, contractor compliance, documentation and project compliance preferred.
Good knowledge of MS Excel and documentation management.
Strong follow-up and coordination skills.
Good communication and reporting skills.
Ability to maintain multiple project compliance trackers simultaneously.

Overall Accountability

The Compliance Coordinator is accountable for ensuring that all mandatory project, labour, vendor, worker, statutory, EHS and client compliance requirements are completed within the required timelines and properly documented.

The person must proactively identify compliance gaps and escalate them before they result in client penalties, worker/site-entry restrictions, audit observations, work stoppage, bill certification delays, payment holds, or legal/statutory issues.

Pay: From ₹25,000.00 per month

Benefits:

Cell phone reimbursement
Commuter assistance
Flexible schedule
Health insurance
Internet reimbursement
Leave encashment
Provident Fund

Work Location: In person

Quick apply

Refine Your Search

hr & admin manager jobs in mantralaya mumbai maharashtra

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