Kolkata West Bengal Executive assistant Jobs – 90 Open Jobs Today

Executive Secretary to Managing Director
CL & Sons Pvt. Ltd. —Kolkata, West Bengal
- ₹50,000 - ₹1,00,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Executive Assistant to Managing Director
World Vision Vivaan Private Limited —Kolkata, West Bengal
- ₹50,000 - ₹66,666 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
Executive Assistant to Managing Director
Crystal Logistics cool chain pvt Ltd —Kolkata, West Bengal
- ₹5,00,000 - ₹8,00,000 a year
- Full-time
- Administrative experience
- Bachelor's degree
- Business Administration
Quick apply
Personal Assistant to Managing Director
Amar Tree Group —Kolkata, West Bengal
- Up to ₹35,000 a month
- Full-time
- English
- Administrative experience
- Bachelor's degree
- Paid sick time
Quick apply
Executive Assistant
Lakshmi Realty Projects Pvt. Ltd. —Salt Lake, Kolkata, West Bengal
- Up to ₹6,00,000 a year
- Full-time
- Microsoft Excel
- English
- Microsoft Office
- Cell phone reimbursement
Quick apply
10d
Assistant Project executive (Real estate)
Kredent trading —Kolkata, West Bengal
- ₹30,000 - ₹35,000 a month
- Full-time
- Administrative experience
- Organisational skills
- Typing
Quick apply
Executive Assistant to Managing Director
Mehta Trading Co. —Kolkata, West Bengal
- ₹30,000 - ₹35,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
23h
Personal Assistant to Director
Alpinist Multitrade —Kolkata, West Bengal
- ₹30,000 - ₹40,000 a month
- Full-time
- Administrative experience
- Organisational skills
- Typing
- Flexible schedule
Quick apply
3d
Executive Assistant to Director
Globsyn Business School —Salt Lake City, West Bengal
- Up to ₹5,65,278 a year
- Full-time
- Microsoft Office
- Administrative experience
- In-person
Quick apply
12d
Executive Assistant to Managing Director
Acecorp Power Ventures India LLP —Kolkata, West Bengal
- ₹15,000 - ₹25,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
20h
Executive Assistant to Director
SHREE JI STEEL CORPORATION —Kolkata, West Bengal
- ₹18,000 - ₹30,000 a month
- Full-time
- Walk-in
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Paid time off
Quick apply
EXECUTIVE ASSISTANT TO MD
Vishnu HR Solution —Kolkata, West Bengal
- ₹30,000 a month
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
EA to MD
Somani Realtors —Kolkata, West Bengal
- ₹28,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Cell phone reimbursement
Quick apply
14d
Assistant Store Executive
Shreyansh Trading and Construction Private Limited —Kolkata, West Bengal
- ₹20,000 - ₹40,000 a month
- Full-time
- Inventory management
- Construction experience
- In-person
- Commuter assistance
- Health insurance
Quick apply
12d
Executive Assistant to Director
Boutiqbiz —Kolkata, West Bengal
- ₹15,000 - ₹25,000 a month
- Full-time
- Hybrid work
- Microsoft Excel
- Administrative experience
- Phone etiquette
Quick apply
8d
Executive Assistant to Managing Director
FINPLUS ADVISORY SERVICES PRIVATE LIMITED —Dam Dam, West Bengal
- ₹20,000 - ₹35,000 a month
- Full-time
- Microsoft Office
- Master's degree
- Project management
Quick apply
4d
Executive Assistant to CMD
RUSHABH TEXTILE —Kolkata, West Bengal
- ₹22,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
EA to Director
Globsyn Business School —Salt Lake City, West Bengal
- Up to ₹5,65,278 a year
- Full-time
- Microsoft Office
- Administrative experience
- In-person
Quick apply
13d
Executive Assistant to CEO/MD
Lakshmi Realty Projects Pvt. Ltd. —Salt Lake, Kolkata, West Bengal
- Up to ₹6,00,000 a year
- Full-time
- Microsoft Excel
- English
- Microsoft Office
- Cell phone reimbursement
Quick apply
7d
Executive Assistant to Director
PS Group —Kolkata, West Bengal
- ₹30,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply

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Executive Secretary to Managing Director

CL & Sons Pvt. Ltd.
Kolkata, West Bengal

Quick apply

Job details

Permanent | Full-time
₹50,000 - ₹1,00,000 a month
1 day ago

Benefits

Provident Fund

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
English
Microsoft Office
Master's degree
Bachelor's degree
Business Administration
Secretarial work
Document management systems
MBA
Communication skills
Personal assistant experience
Time management

Full job description

Post: Executive Secretary to the Director

Job Summary:

The Executive Secretary to the Director will provide high-level administrative and secretarial support to the Director by managing schedules, coordinating meetings, handling confidential correspondence, organizing travel, maintaining records, and ensuring the smooth execution of day-to-day executive operations. The role requires exceptional organizational skills, discretion, professionalism, and the ability to work in a fast-paced environment.

Key ResponsibilitiesExecutive & Administrative Support

Manage the Director's calendar, appointments, meetings, and daily schedule.
Prioritize and coordinate meetings, ensuring efficient time management.
Screen and manage phone calls, emails, and other communications.
Draft, proofread, and prepare professional correspondence, reports, presentations, and meeting documents.
Maintain confidential files, records, and documentation with the highest level of discretion.
Organize and maintain both physical and digital filing systems.

Meeting Coordination

Schedule internal and external meetings.
Prepare meeting agendas, presentations, and supporting documents.
Record minutes of meetings (MOM) and circulate action points.
Track follow-up actions and ensure timely completion.

Travel & Logistics

Arrange domestic and international travel, including flights, hotel bookings, visas, transportation, and itineraries.
Prepare travel schedules and ensure all travel-related documentation is complete.

Communication & Coordination

Act as the primary point of contact between the Director and internal/external stakeholders.
Coordinate with departments to gather reports, updates, and required information.
Follow up on pending tasks assigned by the Director.
Maintain professional relationships with clients, vendors, consultants, and government officials.

Documentation & Reporting

Prepare reports, MIS, presentations, and business documents.
Assist in preparing Board Meeting documents, presentations, and management reports.
Maintain records of agreements, contracts, and important company documents.

Office Administration

Handle confidential information with integrity.
Assist in organizing company events, executive meetings, and conferences.
Monitor office supplies and executive office requirements.
Perform additional duties assigned by the Director.

Required Qualifications

Bachelor's Degree in Business Administration, Commerce, English, Management, or a related discipline.
MBA or Secretarial qualification will be an added advantage.

Experience

3 to 12 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting senior management or directors.

Required Skills

Excellent verbal and written communication skills in English.
Strong organizational and multitasking abilities.
Excellent time management and prioritization skills.
High level of confidentiality and professional ethics.
Strong interpersonal and coordination skills.
Ability to work under pressure and meet deadlines.
Excellent drafting and documentation skills.
Attention to detail and problem-solving ability.

Technical Skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Experience with Google Workspace.
Knowledge of virtual meeting platforms (Microsoft Teams, Zoom, Google Meet).
Ability to prepare professional presentations and reports.
Familiarity with document management systems is preferred.

Key Competencies

Professionalism
Integrity & Confidentiality
Executive Presence
Planning & Organizing
Communication Skills
Decision Support
Initiative & Ownership
Adaptability
Attention to Detail
Relationship Management

Preferred Attributes

Pleasant personality with a professional appearance.
Strong follow-up and coordination skills.
Ability to anticipate the Director's requirements.
Flexible to work beyond regular office hours when required.
Willingness to travel occasionally, if required.

Working Relationships

Internal: Director, Department Heads, HR, Finance, Projects, Administration, Accounts, Business Development.

External: Clients, Government Officials, Consultants, Vendors, Auditors, Business Associates, and other stakeholders.

KPIs (Key Performance Indicators)

Effective management of the Director's calendar and appointments.
Timely completion of assigned follow-ups and action items.
Accuracy and quality of documentation and correspondence.
Timely coordination of meetings and travel arrangements.
Confidential handling of sensitive information.
Responsiveness to executive requests and stakeholder communications.

Pay: ₹50,000.00 - ₹100,000.00 per month

Benefits:

Provident Fund

Work Location: In person

Quick apply

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