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Executive Assistant

MOL Information Technology -
Salt Lake, Kolkata, West Bengal

Apply Now

Job details

Full-time
₹10,00,000 - ₹14,00,000 a year
10 days ago

Qualifications

Slack
Trello
Microsoft Office
Master's degree
Schedule management
Project management
Bachelor's degree
Calendar management
Business Administration
MBA
Communication skills
Personal assistant experience

Full job description

Designation

Executive Assistant to President

Location

Kolkata

Employment type

Permanent

Report to

President

Mitsui O.S.K. Lines (MOL) is one of the world's largest multimodal deep-sea carriers, with a rich maritime legacy spanning over 140 years. Operating across Asia, the Middle East, Europe, Africa, North America, South America, and Oceania, MOL connects global trade routes with a strong presence in international shipping and logistics.

MOL Information Technology (MOL-IT) is the dedicated ICT solutions provider for the MOL Group, delivering customized technology solutions across the shipping, logistics, and supply chain domains. Established in 1997, MOL-IT has expanded significantly, operating from four offices in Kolkata, Hyderabad, Mumbai, and Hong Kong, with a talented team of over 380 software and management professionals. As part of its growth strategy, MOL-IT is enhancing its suite of ICT solutions for existing customers while exploring opportunities to diversify beyond the MOL Group.

For further details about organization, please visit www.mol-it.com/ Video - An Introduction to MOL-IT - YouTube

Challenge

Innovate through insight

Honesty

Do the right thing

Accountability

Commit to acting with a sense of ownership

Reliability

Gain the trust of customers

Teamwork

Build a strong team

Safety

Pursue the world’s highest level of safety culture

Overview of the profile

We are seeking a highly organized, tech-savvy, and confidential Executive Assistant to provide exceptional

support to the President/CEO of our IT company. You will be a strategic partner, managing the

President/CEO's schedule, communications, and workflow, ensuring smooth and efficient operations within

the fast-paced IT industry.

FUNCTIONAL RESPONSIBILITIES

Project Management Support & Special Initiatives (IT-Specific):

Assist in business-critical projects and special initiatives, requiring understanding of the company's goals, industry dynamics, and IT impact.

Conduct research and gather information for presentations and meetings, staying up-to-date on current IT trends within MOL.

Prepare meeting agendas, briefing materials, and presentations with a clear understanding of IT terminology and concepts.

Follow up on action items and ensure project deadlines are met, adapting to the fast pace of the MOL’s IT landscape.

Communication & Correspondence (Technical Proficiency):

Manage all incoming and outgoing communication for the President/CEO, including emails, phone calls, and inquiries, often involving technical terminology.

Compose clear and concise correspondence (including emails, letters, presentations, and reports) on behalf of the President/CEO, demonstrating understanding of relevant IT concepts.

Act as a point of contact for internal and external inquiries, directing them appropriately and leveraging technical knowledge when necessary.

Calendar & Schedule Management (IT Focus):

Manage a complex calendar, scheduling appointments, meetings, and travel arrangements for the President/CEO, considering time zone differences and remote interactions.

Utilize scheduling software and integrate online calendars for seamless management.

Prioritize tasks and manage competing deadlines effectively in a dynamic IT environment.

Anticipate the President/CEO's needs and proactively schedule time for industry events, and/or conferences

Travel Coordination (Global Focus):

Coordinate travel logistics for the President/CEO, including booking flights, hotels, and secure transportation in diverse locations.

Prepare detailed itineraries with information on meetings, events, time zone considerations, and local resources, particularly for international travel.

Ensure smooth travel experiences for the President/CEO, considering potential IT-related challenges like internet connectivity or software compatibility.

Office Management (Technology Integration):

Manage an organized and professional office environment for the President/CEO, leveraging technology for efficient operations.

Maintain office supplies and equipment, including IT infrastructure within the President/CEO's workspace.

Coordinate with other departments and staff to ensure seamless operations, with a focus on IT related needs and software integration.

Confidentiality & Discretion:

Maintain strict confidentiality on all sensitive information and matters pertaining to the President/CEO, including IT security protocols and proprietary information.

Exercise discretion in handling inquiries and managing access to the President/CEO, with an awareness of potential IT security risks.

Requirements for the position:

Business Awareness – Understanding of the company’s goals, IT industry trends, and the impact of technology on business operations.

Analytical Thinking – Ability to summarize key information, track business metrics, and support decision-making.

Communication & Coordination – Strong written and verbal communication skills to engage with stakeholders and ensure smooth workflow.

Organization & Time Management – Ability to manage schedules, track action points, and handle multiple priorities efficiently.

Tech-Savvy – Proficiency in Microsoft Office and collaboration tools like Teams, Slack, or Trello for effective task management.

Confidentiality – High level of discretion in handling sensitive information and executive matters.

Flexibility & Problem-Solving – Quick adaptability to changing priorities and proactive approach to resolving challenges.

Qualifications & Experience

Bachelor's degree in a relevant field (IT, Business Administration, or similar) preferred. MBA on business ADMIN will be more preferred

Minimum 8-12 years of experience as an Executive Assistant or similar role, with experience supporting executives in the IT industry a strong plus.

CTC -As per the industry standard

Job Snapshot

Updated Date

27-07-2026

Job ID

Job_211

Department

President's Desk

Location

Sec - V, Salt Lake, Kolkata, West Bengal, India

Experience

7 - 10 Years

Employee Type

Full Time Employee

Salary Range

INR 1000000 - 1400000 (Annual)

Apply Now

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