Mumbai Maharashtra Director of administration Jobs – 190 Open Jobs Today

Head of Office – Executive Assistant to the Managing Director
South Seas Distilleries —Mumbai, Maharashtra
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Assistant Director – Administration
THE BOMBAY TEXTILE RESEARCH ASSOCIATION —Ghatkopar West, Mumbai, Maharashtra
- ₹15,00,000 - ₹18,00,000 a year
- Full-time
- Master's degree
- Project management
- Bachelor's degree
- Health insurance
Quick apply
Business Transformation Assoc Director
Accenture —Mumbai, Maharashtra
- Full-time
- Finance
- Master's degree
- Project management
Director â€“ Business Administration
Hapag-Lloyd AG —Mumbai, Maharashtra
- Management
- Finance
- Analysis skills
Executive Secretary to Director
Mumbai Services —Mumbai, Maharashtra
- ₹50,000 - ₹1,10,000 a month
- Full-time
- English
- Master's degree
- Administrative experience
Quick apply
Opening Personal Secretary to the Managing Director (MD)
Finder consulting —Mumbai, Maharashtra
- ₹50,000 - ₹60,000 a month
- Full-time
- Hospitality
- Bachelor's degree
- Business Administration
Quick apply
11d
Senior Manager - Reinsurance Administration
Reinsurance Group of America —Mumbai, Maharashtra
- Full-time
- Microsoft Excel
- SQL
- Bachelor's degree
Director - Campuses
Narsee Monjee Institute of Management Studies (NMIMS) —Mumbai, Maharashtra
- Full-time
- Management
- Doctoral degree
- Master's degree
Delivery Lead Associate Director
Accenture —Mumbai, Maharashtra
- Full-time
- Oracle
- Master's degree
- Human resources
Incharge - Campus Operation
Training and Educational Centre For Hearing impaired - TEACH —Mumbai, Maharashtra
- ₹8,00,000 - ₹11,00,000 a year
- Full-time
- Management
- English
- Master's degree
- Health insurance
- Paid time off
Quick apply
10d
Associate Director, ARM
Standard Chartered —Mumbai, Maharashtra
- Sales
- Master's degree
- Analysis skills
- Health insurance
- Paid sick time
HR Director, Emerging Markets
Lincoln International —Mumbai, Maharashtra
- Hybrid work
- Bachelor's degree
- Human resources
- Business Administration
Quick apply
HR Director
Bureau Veritas —Mumbai, Maharashtra
- Full-time
- Master's degree
- Human resources
- Mentoring
Project & Change Lead – Business Analyst/Project Manager, AVP
Deutsche Bank —Mumbai, Maharashtra
- Full-time
- English
- Finance
- Analysis skills
- Health insurance
Business Development Assistant to the Founder
House of Joy Corporation —Mumbai District, Maharashtra
- ₹40,000 - ₹60,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Flexible schedule
Quick apply
2d
Executive Assistant to the Director
GARIMA GLOBAL PVT. LTD. —Mumbai, Maharashtra
- ₹4,80,000 - ₹8,40,000 a year
- Full-time
- Administrative experience
- Organisational skills
- Typing
- Paid time off
- Cell phone reimbursement
Quick apply
CMO Zee learn
Skyleaf Consultants —Mumbai, Maharashtra
- ₹40,00,000 - ₹60,00,000 a year
- Full-time
- Marketing
- Master's degree
- Bachelor's degree
2d
HR Manager- Mulund Mumbai
UNIQUO —Mulund West, Mumbai, Maharashtra
- ₹30,000 - ₹70,000 a month
- Full-time
- Microsoft Office
- Master's degree
- Bachelor's degree
- Health insurance
- Cell phone reimbursement
Quick apply
9d
Executive – Events & Administration Support
Yaraman Coffee Pvt Ltd —Mumbai, Maharashtra
- ₹2,00,000 - ₹3,00,000 a year
- Full-time
- Hospitality
- Management
- Up to 50% travel
Quick apply
Assistant Manager - Field Sales
Cognospace —Mumbai, Maharashtra
- ₹6,00,000 - ₹8,00,000 a year
- Full-time
- Sales
- Research
- Microsoft Office
- Health insurance
Quick apply
11d

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Head of Office – Executive Assistant to the Managing Director

South Seas Distilleries
Mumbai, Maharashtra

Apply Now

Job details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Bachelor's degree
Organisational skills
Communication skills
Personal assistant experience

Full job description

Location : Mumbai

Experience Required : 5 Years Plus

Working Days : Monday - Saturday

Job Type : Full Time

About the Role

You will be taking on the role of Head of Office – Executive Assistant to the Managing Director.

This is a high-impact, strategic position that requires exceptional organization, proactiveness, business maturity, and strong technological fluency. You will work closely with the Managing Director and operate as a trusted extension of the MD’s office.

Your role goes beyond traditional executive assistance. You will take ownership across:

Communication management
Business execution
Operational oversight
International coordination

You will be responsible for ensuring that:

Priorities are clearly understood and effectively driven across teams
Decisions taken by the MD are actively followed through to completion
Communication—both internal and external—is timely, structured, and professionally managed

This role demands ownership, not just coordination.

It is not sufficient to pass on instructions or circulate updates. You are expected to:

Ensure operational activities are actually executed
Track progress rigorously until full closure
Follow up consistently with stakeholders
Proactively identify and resolve bottlenecks

Success in this role comes from closing the loop — not merely initiating tasks, but ensuring they are completed accurately and efficiently.

You will frequently represent the MD’s office in internal and external interactions. Clarity of thought, executive communication skills, discretion, and a high level of accountability are essential.

Key Responsibilities
1. Communication Management
- Own and manage the priority inboxes and communication channels end-to-end
- Review, prioritize, draft, and respond to correspondence on behalf of the MD
- Maintain professional tone, clarity, and structure in all communication
- Track communication threads and ensure follow-through on commitments
- Coordinate with domestic and international stakeholders

2. Executive & Calendar Management
- Manage the MD’s calendar, meetings, travel, and daily priorities
- Align meetings with business priorities
- Prepare meeting briefs, agendas, and structured summaries
- Anticipate scheduling conflicts and proactively resolve them

3. Business Execution & Follow-Through
- Track MD-led initiatives and key business priorities
- Maintain structured trackers and dashboards
- Follow up across teams to ensure timely execution
- Ensure no critical tasks or deadlines are missed
- Escalate risks and delays proactively

4. Operational Oversight
- Support cross-functional coordination across departments
- Monitor execution against committed timelines
- Identify inefficiencies and recommend improvements
- Ensure structured reporting visibility for the MD

5. International Coordination
- Interface with international clients, partners, and stakeholders
- Manage communication across time zones
- Ensure clarity and responsiveness in global interactions

6. Strategic & Administrative Support
- Attend key meetings and track action points
- Prepare reports, presentations, and business summaries
- Maintain structured documentation and confidential records

What Success Looks Like
- Communication is seamless, proactive, and professionally managed
- No missed deadlines, commitments, or follow-ups
- Business initiatives are tracked clearly and delivered on time
- Cross-functional coordination operates smoothly
- The MD’s time is optimized for high-value decisions

Key Skills & Competencies
- Exceptional written and verbal communication
- Strong operational and execution mindset
- High ownership and independent working capability
- Strong attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Structured thinking and follow-up discipline
- Professional presence and discretion
- Comfort working across time zones and cultures

Qualifications

- Graduate in Business Administration, Commerce, Management, or related field. - Minimum 5 years of experience as Executive Assistant / Personal Assistant to senior management. - Strong communication, coordination, and organizational skills. - Proficiency in MS Office (Excel, Word, PowerPoint, Outlook). - Ability to handle confidential information, meetings, travel coordination, and calendar management professionally.

Apply Now

Refine Your Search

director of administration jobs in mumbai maharashtra

Head of Office – Executive Assistant to the Managing Director

Assistant Director – Administration

Business Transformation Assoc Director

Director â€“ Business Administration

Executive Secretary to Director

Opening Personal Secretary to the Managing Director (MD)

Senior Manager - Reinsurance Administration

Director - Campuses

Delivery Lead Associate Director

Incharge - Campus Operation

Associate Director, ARM

HR Director, Emerging Markets

HR Director

Project & Change Lead – Business Analyst/Project Manager, AVP

Business Development Assistant to the Founder

Executive Assistant to the Director

CMO Zee learn

HR Manager- Mulund Mumbai

Executive – Events & Administration Support

Assistant Manager - Field Sales

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