Sadashivanagar Bengaluru Karnataka Office assistant / office Jobs – 716 Open Jobs Today

Executive Secretary to Managing Director
Milestone Aluminium Company Pvt Ltd —Peenya, Bengaluru, Karnataka
- ₹45,000 - ₹60,000 a month
- Full-time
- English
- Bachelor's degree
- Business Administration
Quick apply
13d
Executive Assistant to Director
ONE SCHOOL OF BUSINESS —Nagawara, Karnataka
- ₹35,000.27 - ₹45,032.78 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
5h
Delivery AI Scientist
Boston Consulting Group —Bengaluru, Karnataka
- Full-time
- Microsoft Powerpoint
- Microsoft Access
- Azure
Executive Assistant
Khaitan Legal Associates —Bengaluru, Karnataka
- ₹35,000 - ₹45,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
10d
Junior Assistant Project Manager (Interior - Site Execution)
D'LIFE Interiors —Whitefield, Bengaluru, Karnataka
- ₹30,000 - ₹45,000 a month
- Full-time
- Microsoft Office
- Project management
- Travel
- Commuter assistance
- Health insurance
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Executive Assistant
Miror Therapeutics Pvt Ltd —Vasanth Nagar, Bengaluru, Karnataka
- ₹40,000 - ₹65,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- English
- Health insurance
Quick apply
6h
Assistant Manager – Stores / Sr. Executive – Stores | Bangalore
Fortune Gourmet Specialities Pvt. Ltd —Bangalore City, Bengaluru, Karnataka
- ₹40,000 - ₹50,000 a month
- Full-time
- Master's degree
- Bachelor's degree
- Team management
- Health insurance
- Cell phone reimbursement
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Executive Assistant
Business Zilla —Bengaluru, Karnataka
- ₹50,000 - ₹60,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
6d
Assistant Manager - HR
Topline Integrated Services Private Limited —Bangalore City, Bengaluru, Karnataka
- ₹25,000 - ₹45,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
Executive Assistant
Elite Butlers —Bengaluru, Karnataka
- ₹12,00,000 - ₹15,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant to CEO
Kiara Global Services —Bengaluru, Karnataka
- ₹5,00,000 - ₹6,00,000 a year
- Full-time
- Customer service
- English
- Analysis skills
- Cell phone reimbursement
- Paid sick time
Quick apply
Executive Assistant
Work Benches Technologies —Bengaluru, Karnataka
- ₹45,000 - ₹50,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
23h
Executive Assistant to Director
SOUTHERN ELECTRONICS (BANGALORE) PVT LTD —Peenya, Bengaluru, Karnataka
- ₹25,000 - ₹35,000 a month
- Full-time
- Microsoft Powerpoint
- Administrative experience
- In-person
- Health insurance
- Life insurance
Quick apply
Assistant Product Manager
Ross Biotech Innovative Solutions Pvt. Ltd. —Bengaluru, Karnataka
- Full-time
- Walk-in
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
3d
Assistant Front Office Manager
Venture Quest —Bengaluru, Karnataka
- Up to ₹8,00,000 a year
- Full-time
- Hospitality
- Customer service
- Front desk
- Health insurance
- Paid time off
Quick apply
10d
Warehouse Procurement Executive
Warehouse Now —Indiranagar, Bengaluru, Karnataka
- From ₹40,000 a month
- Full-time
- Electrical experience
- Bachelor's degree
- Organisational skills
- Health insurance
Quick apply
Administration Officer
Dr Aravinds IVF Hospital —Hebbal, Bengaluru, Karnataka
- ₹18,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Cell phone reimbursement
- Food provided
Quick apply
11d
Hospital Floor Manager
Sujay's Dental Care private limited —Bengaluru, Karnataka
- ₹50,000 - ₹60,000 a month
- Full-time
- Microsoft Excel
- English
- Master's degree
- Health insurance
Quick apply
HR Assistant
Eagle Security Agency Pvt Ltd —Richmond Town, Bengaluru, Karnataka
- Up to ₹22,500 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick apply
Assistant Manager | Internal Audit | Bengaluru | Controls Assurance
Deloitte —Bengaluru, Karnataka
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel

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Executive Secretary to Managing Director

Milestone Aluminium Company Pvt Ltd -
Peenya, Bengaluru, Karnataka

Quick apply

Job details

Full-time
₹45,000 - ₹60,000 a month
13 days ago

Benefits

Provident Fund

Qualifications

English
Bachelor's degree
Business Administration
Construction experience
Secretarial work
Manufacturing
Personal assistant experience
Senior leadership

Full job description

JOB DESCRIPTION :

Position Title: Executive Secretary to Managing Director

Department: Managing Director's Office

Reporting To: Managing Director (MD)

Position Summary:

The Executive Secretary to the Managing Director is responsible for providing high-level executive, administrative, and secretarial support to the Managing Director. The role serves as the primary point of coordination between the MD and internal as well as external stakeholders, ensuring effective communication, efficient schedule management, timely follow-up of business priorities, and maintenance of confidential records.

The position requires exceptional organizational skills, professionalism, discretion, business communication capabilities, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Office Management

Manage and maintain the Managing Director's calendar, appointments, meetings, and business schedules.
Coordinate daily activities, priorities, and commitments of the Managing Director.
Screen and prioritize incoming emails, correspondence, and visitors.
Ensure effective time management and scheduling of executive meetings.
Organize and maintain the MD's office records, files, and confidential documents.

Meeting Management

Schedule internal and external meetings on behalf of the Managing Director.
Prepare meeting agendas, supporting documents, presentations, and briefing materials.
Attend meetings as required and prepare Minutes of Meeting (MOM).
Track action items and follow up with department heads on completion status.
Maintain records of management decisions and follow-up actions.

Communication & Coordination

Act as a liaison between the Managing Director and department heads
Coordinate communication with clients, consultants, suppliers, and business associates.
Draft professional correspondence, letters, emails, notices, and reports on behalf of the Managing Director.
Ensure timely dissemination of management instructions and communications.

Follow-up & Business Coordination

Follow up with department heads on projects, reports, deadlines, and management directives.
Track progress of strategic initiatives and provide status updates to the Managing Director.
Coordinate collection of departmental reports and management information.
Escalate delays, risks, or pending issues requiring management attention.

Travel & Event Coordination

Arrange domestic and international travel for the Managing Director, including flights, accommodation, visas, transportation, and itineraries.
Coordinate business meetings, client visits, leadership reviews, and corporate events.
Ensure all travel and meeting arrangements are completed efficiently.

Documentation & Reporting

Maintain confidential records, contracts, agreements, presentations, and business documents.
Prepare weekly, monthly, and quarterly executive reports.
Develop and maintain trackers for action items, strategic projects, and management reviews.
Support preparation of Board Meeting presentations and business review reports.

Confidentiality & Compliance

Maintain strict confidentiality regarding company information, business strategies, financial data, and management discussions.
Ensure secure handling and storage of sensitive documents and communications.
Exercise discretion and professionalism in all interactions.

Educational Qualification

Bachelor's Degree in Business Administration, Commerce, Management, English, or related discipline.
Secretarial Practice, Executive Assistant, or Office Management certification will be an added advantage.

Experience

5–10 years of experience as Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting senior executives.
Experience supporting Managing Directors, CEOs, Chairpersons, or senior leadership teams preferred.
Experience in manufacturing, engineering, construction, infrastructure, or project-based organizations is desirable.

Pay: ₹45,000.00 - ₹60,000.00 per month

Benefits:

Provident Fund

Work Location: In person

Quick apply

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