Up Office administrative assistant Jobs – 127 Open Jobs Today

Admin Executive
Society of Community Health Oriented Operational Links (SCHOOL) —Lucknow, Uttar Pradesh
- ₹10,000 - ₹18,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
10h
Assistant Professor in Mechanical Engineering
Aharada Education —Meerut, Uttar Pradesh
- ₹20,000 - ₹40,000 a month
- Full-time
- AutoCAD
- Doctoral degree
- Research
Quick apply
11h
Personal Assistant to Managing Trustee
Give Me Trees Trust, Ghaziabad —Ghaziabad, Uttar Pradesh
- ₹25,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
10d
Receptionist
Solterra Technologies Pvt Ltd —Ghaziabad, Uttar Pradesh
- ₹17,000 - ₹20,000 a month
- Full-time
- Microsoft Office
- Administrative experience
- Computer skills
Quick apply
PA to Principal
STEP UP SCHOOL —Ghaziabad, Uttar Pradesh
- ₹25,000 - ₹35,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
8d
Executive Assistant to Director
Nitrodynamics Aerospace and Defence —Greater Noida, Uttar Pradesh
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Personal Assistant to Founder ( Japanese Lang required )
Swetang Engineers —Noida, Uttar Pradesh
- ₹7,00,000 - ₹8,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
10d
Executive Assistant to Director
AKASA FINANCE LTD —Noida, Uttar Pradesh
- ₹25,000 - ₹35,000 a month
- Full-time
- Administrative experience
- Organisational skills
- Typing
Quick apply
EA to Director
radon india private limited —Sahibabad, Ghaziabad, Uttar Pradesh
- ₹20,000 - ₹40,000 a month
- Full-time
- Administrative experience
- Organisational skills
- Typing
Quick apply
Administration Assistant
Essel Foundries P Ltd —Sahibabad, Ghaziabad, Uttar Pradesh
- From ₹15,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Back Office Assistant
PFT —Shastripuram, Agra, Uttar Pradesh
- From ₹14,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Master's degree
Quick apply
4d
Executive Assistant to Director
Frontline Electro Medical Ltd —Noida, Uttar Pradesh
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
Executive Coordinator
NCR BACKUP ACADEMY —Greater Noida, Uttar Pradesh
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- English
Quick apply
Office Assistant
MEENU ENTERPRISES —Kanpur, Uttar Pradesh
- ₹6,500 - ₹18,500 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- English
- Paid time off
- Paid sick time
Quick apply
1d
Personal Assistant to Principal
Bora Polyclinic —Lucknow, Uttar Pradesh
- ₹10,000 - ₹18,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Assistant Manager-Reservation
Hyatt Regency Lucknow —Lucknow, Uttar Pradesh
- Full-time
- Hospitality
- Administrative experience
- Bachelor's degree
Executive Assistant to Managing Director
Pioneer ventures Group —Noida, Uttar Pradesh
- ₹25,601.38 - ₹55,970.89 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
Executive
EXL Service —Noida, Uttar Pradesh
- Full-time
- Microsoft Excel
- Computer literacy
- HIPAA
14d
Executive Assistant to CXO
JAKSON GROUP —Noida, Uttar Pradesh
- Full-time
- Microsoft Office
- Bachelor's degree
- Business Administration
14d
Computer Assistant / Data Operator
Amity University —Noida, Uttar Pradesh
- Email
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel

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Admin Executive

Society of Community Health Oriented Operational Links (SCHOOL)
Lucknow, Uttar Pradesh

Quick apply

Job details

Full-time | Contractual / Temporary
₹10,000 - ₹18,000 a month
10 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Tally
Vendor management
Inventory management
Procurement
ERP systems
Analysis skills
Bachelor's degree
Human resources
Business Administration
Accounting
Communication skills

Full job description

Admin Assistant

Purpose

The Admin Assistant is responsible for providing comprehensive administrative, operational, and basic accounting support to ensure the efficient functioning of the Administration Department. The role includes managing end-to-end procurement processes, maintaining accurate inventory and asset records, preparing procurement comparisons and MIS reports, maintaining day-to-day financial records, and ensuring proper documentation and data management across administrative functions.

1. Procurement Management

Manage the end-to-end procurement process in accordance with organizational procurement policies and procedures.
Obtain quotations from multiple vendors and ensure competitive pricing.
Prepare comparative statements for procurement requests and facilitate the approval process.
Coordinate with vendors for purchase orders, deliveries, invoices, and payments.
Maintain procurement documentation, purchase records, and vendor databases.
Monitor procurement timelines and ensure timely delivery of goods and services.

2. Comparative Statement Preparation

Prepare detailed comparative statements for all procurement requirements.
Evaluate quotations based on price, quality, specifications, warranty, delivery timelines, and vendor performance.
Present procurement comparisons for management review and approval.
Ensure transparency and compliance throughout the procurement process.

3. MIS and Data Management

Prepare and maintain periodic Management Information System (MIS) reports related to administration, procurement, inventory, and accounts.
Maintain accurate administrative records and databases.
Generate monthly, quarterly, and annual reports as required.
Ensure accuracy, confidentiality, and timely updating of organizational data.
Prepare reports using Microsoft Excel with advanced functions such as formulas, Pivot Tables, VLOOKUP/XLOOKUP, data validation, and reporting dashboards.

4. Inventory Management

Maintain complete inventory records of office supplies, equipment, and consumables.
Monitor stock levels and initiate replenishment requests as required.
Conduct periodic physical verification of inventory.
Reconcile inventory records with physical stock and report discrepancies.
Maintain inventory registers in both Microsoft Excel and organizational systems.

5. Asset Management

Maintain a comprehensive asset register for all organizational assets.
Update asset records in the SHRM Software and maintain corresponding records in Microsoft Excel.
Record asset allocation, transfers, repairs, maintenance.
Conduct periodic asset verification and ensure proper tagging of assets.
Coordinate with departments to maintain accurate asset ownership records.

6. Accounts and Financial Record Management

Maintain day-to-day accounting records and financial transactions.
Maintain the daily cash book and ensure all cash transactions are accurately recorded.
Prepare and maintain monthly expense statements and expenditure records.
Record purchase bills, payment vouchers, receipts, and supporting documents.
Enter accounting transactions in Tally accurately and on time.
Reconcile cash balances and assist in bank reconciliation as required.
Coordinate with the Finance and Accounts team for payment processing and financial documentation.
Maintain proper filing of financial records for audit and compliance purposes.
Assist in preparing financial reports and expenditure summaries whenever required.

7. Documentation Support

Maintain organized filing systems (physical and digital) for all administrative documents.
Prepare, compile, and organize administrative documents whenever required.
Support agreement preparation, vendor documentation, procurement files, and audit documentation.
Ensure proper document version control and record retention.

8. Administrative Support

Provide administrative assistance to the HR and Administration team as required.
Coordinate with internal departments for administrative requirements.
Support internal and external audits by providing necessary records and documentation.
Perform any other administrative, procurement, inventory, or accounts-related duties assigned by the Reporting Manager.

Key Deliverables

Timely completion of procurement activities.
Accurate comparative statements for all procurement requirements.
Updated MIS reports submitted within defined timelines.
Accurate inventory and asset records maintained in SHRM Software and Microsoft Excel.
Daily cash book updated and reconciled.
Monthly expense records maintained accurately.
Timely and accurate accounting entries in Tally.
Well-organized procurement, financial, and administrative documentation.
Timely support for audits and statutory compliance requirements.

Required Qualifications & Skills

Bachelor's degree in Commerce, Business Administration, Accounting, or a related field.
1–3 years of experience in administration, procurement, inventory management, or accounts.
Proficiency in Tally ERP/Tally Prime is mandatory.
Excellent knowledge of Microsoft Excel (Advanced Excel), including formulas, Pivot Tables, VLOOKUP/XLOOKUP, charts, filters, and MIS reporting.
Good working knowledge of Microsoft Word and PowerPoint.
Strong analytical, documentation, and record-management skills.
Good communication, coordination, and vendor management skills.
High level of accuracy, integrity, confidentiality, and attention to detail.
Ability to manage multiple tasks and meet deadlines effectively.

Pay: ₹10,000.00 - ₹18,000.00 per month

Education:

Bachelor's (Required)

Location:

Lucknow, Uttar Pradesh (Lucknow) (Required)

Willingness to travel:

75% (Required)

Work Location: In person

Quick apply

Refine Your Search

office administrative assistant jobs in up

Admin Executive

Assistant Professor in Mechanical Engineering

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