Mumbai Maharashtra Admin facilities Jobs – 119 Open Jobs Today

Associate - Administration & HR 0perations
Biltrax Construction Data —Vashi, Navi Mumbai, Maharashtra
- ₹5,00,000 - ₹8,00,000 a year
- Full-time
- Microsoft Excel
- Master's degree
- Administrative experience
Quick apply
Admin Manager
INCHES Healthcare Pvt Ltd —Mumbai, Maharashtra
- ₹15,000 - ₹20,000 a month
- Full-time
- Microsoft Powerpoint
- Customer service
- Microsoft Office
Quick apply
21h
Admin Executive
Flo Mattress —Mumbai, Maharashtra
- ₹20,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Master's degree
Quick apply
19h
FAA - Admin & Accounts
Larsen & Toubro —Mumbai, Maharashtra
- Bachelor's degree
Admin Assistant
DATAMINI TECHNOLOGIES INDIA LTD —Andheri East, Mumbai, Maharashtra
- ₹15,000 - ₹20,000 a month
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Paid sick time
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18h
Admin Assistant
Marlex Product Limited —Mumbai, Maharashtra
- ₹15,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Senior Admin
Rainbow International School —Manpada, Thane, Maharashtra
- ₹15,727.48 - ₹43,459.70 a month
- Full-time
- Microsoft Word
- Microsoft Office
- Administrative experience
Quick apply
14d
Admin Executive
Dlife Interiors —Andheri, Mumbai, Maharashtra
- ₹25,000 - ₹30,000 a month
- Full-time
- Microsoft Excel
- Microsoft Office
- Master's degree
Quick apply
10d
Admin Executive
Shiv Shakti Infra Talent —Andheri East, Mumbai, Maharashtra
- ₹12,000 - ₹20,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
3d
Senior Manager- Facility Manager
Paytm —Mumbai, Maharashtra
- Hospitality
- Management
- English
Inventory Executive
DoctorC —Mumbai, Maharashtra
- ₹20,000 - ₹25,000 a month
- Full-time
- English
- Analysis skills
- Plumbing
- Health insurance
Quick apply
13d
HR & Admin Assistant – Front Desk
RED FORT PPE INDUSTRIES PVT LTD —Kanjurmarg, Mumbai, Maharashtra
- ₹15,000 - ₹18,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Bachelor's degree
- Commuter assistance
- Paid time off
Quick apply
Admin and Front Office Executive
WebEngage —Mumbai, Maharashtra
- Google Suite
- Microsoft Office
- Communication skills
- Health insurance
- Paid sick time
Quick apply
Executive Facility - Soft
Cushman & Wakefield —Mumbai, Maharashtra
- Full-time
- Microsoft Office
- Bachelor's degree
- Communication skills
Quick apply
Society Manager
CHS Manager LLP —Malabar Hill, Mumbai, Maharashtra
- ₹3,60,000 - ₹4,80,000 a year
- Full-time
- Microsoft Office
- Bachelor's degree
- In-person
Quick apply
Client Relationship Manager
The Quarry Gallery —Mumbai, Maharashtra
Admin Executive
Rajlaxmi Enterprises Solution pvt.ltd —Wagle Estate, Thane, Maharashtra
- ₹10,000 - ₹20,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Admin and Accounts
AURAS INTERNATIONAL —Santacruz, Mumbai, Maharashtra
- ₹15,000 - ₹20,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
Quick apply
Admin Executive
Pehlay Akshar Foundation —Worli, Mumbai, Maharashtra
- ₹18,000 - ₹31,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
- Health insurance
- Paid time off
Quick apply
Receptionist and Administrator
JAIN MACHINE TOOLS & ELECTRICALS LLP —Mulund, Mumbai, Maharashtra
- ₹15,000 - ₹25,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply

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Associate - Administration & HR 0perations

Biltrax Construction Data
Vashi, Navi Mumbai, Maharashtra

Quick apply

Job details

Permanent | Full-time
₹5,00,000 - ₹8,00,000 a year

Qualifications

Microsoft Excel
Facilities management
Master's degree
Administrative experience
Bachelor's degree
Human resources
Business Administration
Events management
MBA
Communication skills

Full job description

Opportunity Summary

The Job profile :- Administration Executive – Facilities & HR Operations

4-6 years of experience in Administration / Facilities / HR Operations
Applications are open exclusively for candidates residing in Navi Mumbai, Mulund & Thane District.

Requirements :-

Looking for candidates with experience in:

End-to-End Admin Operations – Facilities Management, Vendor Management & Office Coordination
HR Operations – Payroll & MIS, HRMS (Keka Preferred), Recruitment Support & Documentation
Proactive approach with strong Excel skills, Follow-ups & Execution

Education :- Bachelor’s degree in any discipline (HR/Business Administration preferred)

MBA/PGDM in HR or Operations is an added advantage

will be responsible for driving end-to-end administrative excellence and ensuring a seamless, efficient, and well-managed workplace environment at Biltrax. This role requires a highly proactive and accountable professional who can take complete ownership of office operations, facilities management, vendor ecosystems, and cost optimization.

The incumbent will play a critical role in maintaining business continuity by anticipating challenges, implementing structured processes, and ensuring swift resolution of all administrative concerns.

Role Overview

This is a leadership role within the administrative function, requiring strong execution capability, commercial acumen, and operational foresight. The Administration Manager will oversee all aspects of office infrastructure, facilities, vendor management, and workplace experience, ensuring high standards of efficiency, hygiene, safety, and functionality.

The role demands a solution-oriented mindset, strong follow-up discipline, and the ability to independently drive decisions and closures across multiple stakeholders.

Key ResponsibilitiesA. Office Operations & Facilities Management

Take complete ownership of day-to-day administrative operations and overall office functioning.
Ensure a well-maintained, safe, and employee-friendly workplace environment at all times.
Oversee infrastructure readiness, including workspace planning, seating, utilities, and office assets.
Drive preventive maintenance schedules for all facilities and equipment to minimize downtime.

B. Proactive Issue Management & Resolution

Anticipate, identify, and resolve administrative and facility-related concerns without dependency.
Handle critical issues such as:
Water supply disruptions
Washroom hygiene and maintenance
HVAC (AC) servicing and breakdowns
Electrical, housekeeping, and pantry-related concerns
Ensure minimal business disruption through timely and effective interventions.

C. Vendor Management & Commercial Negotiation

Manage end-to-end vendor lifecycle including onboarding, contracting, and performance evaluation.
Lead commercial negotiations to ensure cost efficiency and value-driven partnerships.
Establish service-level agreements (SLAs) and ensure strict adherence.
Continuously evaluate vendors for quality, cost, and service improvements.

D. Stakeholder Management & Governance

Act as the central point of contact for all administrative matters across the organization.
Drive strong coordination with internal teams, leadership, and external stakeholders.
Ensure timely follow-ups and closures, maintaining high accountability standards.
Escalate critical issues with recommended solutions and action plans.

E. Budgeting, Cost Control & Reporting

Develop and manage the administration budget, ensuring optimal utilization of resources.
Track and control expenses related to facilities, vendors, and office operations.
Identify opportunities for cost savings and process efficiencies.
Prepare periodic MIS reports and dashboards using advanced Excel for management review.

F. Administrative Systems & Documentation

Maintain comprehensive records of vendor contracts, invoices, compliance documents, and administrative data.
Ensure structured documentation and audit readiness at all times.
Leverage tools and systems to improve operational tracking and reporting efficiency.

G. Workplace Experience & Event Management

Drive initiatives to enhance overall workplace experience and employee satisfaction.
Plan and execute internal events, meetings, and engagement activities.
Ensure seamless coordination of logistics, vendors, and execution standards.

H. Compliance, Safety & Risk Management

Ensure adherence to all applicable administrative, safety, and facility-related regulations.
Maintain workplace safety standards and emergency preparedness protocols.
Conduct periodic audits and inspections to ensure compliance and risk mitigation.

I. Leadership & Process Improvement

Bring structure, discipline, and continuous improvement to administrative processes.
Identify gaps and implement scalable solutions for long-term efficiency.
Demonstrate high ownership, decision-making ability, and operational leadership.

Key Skills & Competencies

Strong Ownership & Accountability: Ability to independently manage and drive outcomes.
Advanced Excel Proficiency: Expertise in reporting, data analysis, and MIS preparation.
Vendor Management & Negotiation: Strong commercial acumen and cost optimization skills.
Operational Excellence: Ability to manage complex administrative functions efficiently.
Problem-Solving Mindset: Proactive and solution-driven approach.
Stakeholder Management: Strong coordination and communication across levels.
Attention to Detail: High accuracy in execution, documentation, and compliance.
Crisis Management: Ability to handle urgent and unforeseen situations effectively.

Qualifications

Bachelor’s degree in Business Administration, Operations, or a related field
MBA/PGDM in Operations or Administration is an added advantage

Experience

4 – 6 years of experience in Administration, Facilities Management, or Office Operations
Proven track record in handling end-to-end admin operations, vendor management, and cost control

Ideal Candidate Profile

Highly proactive and execution-focused
Strong in follow-ups and driving closure without supervision
Hands-on and detail-oriented with a problem-solving attitude
Capable of managing multiple priorities in a dynamic environment

Pay: ₹500,000.00 - ₹800,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

admin facilities jobs in mumbai maharashtra

Associate - Administration & HR 0perations

Admin Manager

Admin Executive

FAA - Admin & Accounts

Admin Assistant

Admin Assistant

Senior Admin

Admin Executive

Admin Executive

Senior Manager- Facility Manager

Inventory Executive

HR & Admin Assistant – Front Desk

Admin and Front Office Executive

Executive Facility - Soft

Society Manager

Client Relationship Manager

Admin Executive

Admin and Accounts

Admin Executive

Receptionist and Administrator

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