Bangalore Corporation Building Bengaluru Karnataka Personal secretary Jobs – 17 Open Jobs Today

Executive Secretary to Managing Director
Milestone Aluminium Company Pvt Ltd —Peenya, Bengaluru, Karnataka
- ₹45,000 - ₹60,000 a month
- Full-time
- English
- Bachelor's degree
- Business Administration
Quick apply
13d
Personal Secretary to Managing Director
VAPS Technosoft Pvt Ltd —Basaveshwaranagar, Bengaluru, Karnataka
- ₹30,000 - ₹50,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Food provided
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Secretary/ Stenographer/ PA to Club Secretary
BANGALORE CLUB —Bengaluru, Karnataka
- ₹40,000 - ₹50,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Food provided
Quick apply
2d
Personal Secretary to Managing Director
saptagiri University —Bengaluru, Karnataka
- ₹18,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant to Managing Director (EA to MD)
ABHEE VENTURES PVT LTD —HSR Layout, Bengaluru, Karnataka
- ₹5,00,000 - ₹10,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Cell phone reimbursement
Quick apply
7d
Executive Secretary to Managing Director
PMS Engineers —Bangalore City, Bengaluru, Karnataka
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Cell phone reimbursement
Quick apply
Personal Secretary
Le Château —Bengaluru, Karnataka
- ₹40,000 - ₹60,000 a month
- Full-time
- Customer service
- Administrative experience
- Travel
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12d
Personal Secretary
SRM Logistics —Bangalore City, Bengaluru, Karnataka
- ₹12,662.28 - ₹40,873.03 a month
- Full-time
- Customer service
- Administrative experience
- Organisational skills
- Cell phone reimbursement
- Flexible schedule
Quick apply
14d
Personal Secretary
Conscious Bharat Products Private Limited —JP NAGAR 2ND PHASE, Karnataka
- ₹18,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
- Cell phone reimbursement
Quick apply
6d
Personal Secretary to CEO
Evolve Digital —Bangalore G.P.O., Bengaluru, Karnataka
- ₹18,000 - ₹22,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
- Paid sick time
Quick apply
Company Secretarial Assistant
Standard Chartered —Bengaluru, Karnataka
- Health insurance
- Paid sick time
5d
Corporate Counsel
Glean Technologies —Bengaluru, Karnataka
- Research
- Master's degree
- Project management
Personal Assistant
Rubenius —Bengaluru, Karnataka
- Full-time
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- Bachelor's degree
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Personal Assistant
Lakshmi Traders —Bengaluru, Karnataka
- Microsoft Office
- Bachelor's degree
Quick apply
Senior Manager, Committee Governance
Standard Chartered —Bengaluru, Karnataka
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Health insurance
- Paid sick time
1h
Exe Assist to Dir/office Admin
Celestile —Sarjapura, Bengaluru, Karnataka
- ₹20,000 - ₹32,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Quick apply
5d

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Personal Secretary to Managing Director
VAPS Technosoft Pvt Ltd —Basaveshwaranagar, Bengaluru, Karnataka
As per industry standards and candidate experience. 3–8 years of experience as Personal Secretary / Executive Assistant to senior management.
₹30,000 - ₹50,000 a month
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Executive Secretary to Managing Director
Milestone Aluminium Company Pvt Ltd —Peenya, Bengaluru, Karnataka
Coordinate business meetings, client visits, leadership reviews, and corporate events. Maintain strict confidentiality regarding company information, business…
₹45,000 - ₹60,000 a month
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13d

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Executive Secretary to Managing Director

Milestone Aluminium Company Pvt Ltd -
Peenya, Bengaluru, Karnataka

Quick apply

Job details

Full-time
₹45,000 - ₹60,000 a month
13 days ago

Benefits

Provident Fund

Qualifications

English
Bachelor's degree
Business Administration
Construction
Secretarial work
Manufacturing
Personal assistant experience
Senior leadership

Full job description

JOB DESCRIPTION :

Position Title: Executive Secretary to Managing Director

Department: Managing Director's Office

Reporting To: Managing Director (MD)

Position Summary:

The Executive Secretary to the Managing Director is responsible for providing high-level executive, administrative, and secretarial support to the Managing Director. The role serves as the primary point of coordination between the MD and internal as well as external stakeholders, ensuring effective communication, efficient schedule management, timely follow-up of business priorities, and maintenance of confidential records.

The position requires exceptional organizational skills, professionalism, discretion, business communication capabilities, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Office Management

Manage and maintain the Managing Director's calendar, appointments, meetings, and business schedules.
Coordinate daily activities, priorities, and commitments of the Managing Director.
Screen and prioritize incoming emails, correspondence, and visitors.
Ensure effective time management and scheduling of executive meetings.
Organize and maintain the MD's office records, files, and confidential documents.

Meeting Management

Schedule internal and external meetings on behalf of the Managing Director.
Prepare meeting agendas, supporting documents, presentations, and briefing materials.
Attend meetings as required and prepare Minutes of Meeting (MOM).
Track action items and follow up with department heads on completion status.
Maintain records of management decisions and follow-up actions.

Communication & Coordination

Act as a liaison between the Managing Director and department heads
Coordinate communication with clients, consultants, suppliers, and business associates.
Draft professional correspondence, letters, emails, notices, and reports on behalf of the Managing Director.
Ensure timely dissemination of management instructions and communications.

Follow-up & Business Coordination

Follow up with department heads on projects, reports, deadlines, and management directives.
Track progress of strategic initiatives and provide status updates to the Managing Director.
Coordinate collection of departmental reports and management information.
Escalate delays, risks, or pending issues requiring management attention.

Travel & Event Coordination

Arrange domestic and international travel for the Managing Director, including flights, accommodation, visas, transportation, and itineraries.
Coordinate business meetings, client visits, leadership reviews, and corporate events.
Ensure all travel and meeting arrangements are completed efficiently.

Documentation & Reporting

Maintain confidential records, contracts, agreements, presentations, and business documents.
Prepare weekly, monthly, and quarterly executive reports.
Develop and maintain trackers for action items, strategic projects, and management reviews.
Support preparation of Board Meeting presentations and business review reports.

Confidentiality & Compliance

Maintain strict confidentiality regarding company information, business strategies, financial data, and management discussions.
Ensure secure handling and storage of sensitive documents and communications.
Exercise discretion and professionalism in all interactions.

Educational Qualification

Bachelor's Degree in Business Administration, Commerce, Management, English, or related discipline.
Secretarial Practice, Executive Assistant, or Office Management certification will be an added advantage.

Experience

5–10 years of experience as Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting senior executives.
Experience supporting Managing Directors, CEOs, Chairpersons, or senior leadership teams preferred.
Experience in manufacturing, engineering, construction, infrastructure, or project-based organizations is desirable.

Pay: ₹45,000.00 - ₹60,000.00 per month

Benefits:

Provident Fund

Work Location: In person

Quick apply

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