Kalyan Dombivli Maharashtra Administration executive Jobs – 203 Open Jobs Today

Admin & Operations Coordinator
HeSpoke Originals Private Limited —Wagle Estate, Thane, Maharashtra
- ₹25,000 - ₹40,000 a month
- Full-time
- ERP systems
- Microsoft Office
- Project management
Quick apply
13d
Dispatch Executive
Vishal Cables Pvt Ltd —Amarnath, Maharashtra
- ₹16,000 - ₹22,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Quick apply
HR Executive
SUNACT CANCER INSTITUTE PRIVATE LIMITED —Thane, Maharashtra
- ₹20,859.88 - ₹33,167.16 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Master's degree
Quick apply
Admin Executive
Work Benches Technologies —Bhiwandi, Maharashtra
- ₹25,000 - ₹30,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Health insurance
Quick apply
HR Executive
Green homes —Thane, Maharashtra
- ₹20,855.49 - ₹33,181.00 a month
- Full-time
- Microsoft Office
- Bachelor's degree
- Human resources
Quick apply
Audit Executive (Physical Stock Audit & Verification )
VFORM TECNOPACKS LIMITED —Thane District, Maharashtra
- ₹2,00,000 - ₹8,00,000 a year
- Weekend availability
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Admin Executive
HAWA VALVES INDIA PVT LTD —Thane District, Maharashtra
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
- Paid sick time
Quick apply
7d
Executive Assistant to Managing Director
Systematic Wires Pvt Ltd —Mulund, Mumbai, Maharashtra
- ₹30,000 - ₹40,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
Quick apply
9d
ERP & RERA Coordination
Employe Hub —Thane, Maharashtra
- ₹12,425.19 - ₹57,141.68 a month
- Microsoft Excel
- ERP systems
- Bachelor's degree
Quick apply
Human Resources Manager
Making The Difference —Thane District, Maharashtra
- ₹30,000 - ₹35,000 a month
- Full-time
- Microsoft Excel
- Master's degree
- Bachelor's degree
Quick apply
CRM Manager Real Estate
Kuber Group of Companies —Thane, Maharashtra
- ₹30,000 - ₹40,000 a month
- Full-time
- CRM software
- Microsoft Excel
- Sales
Quick apply
2d
Executive Assistant to Managing Director
Everest Holovisions Limited —Vashi, Navi Mumbai, Maharashtra
- ₹50,000 - ₹58,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Clinic Manager
The Good Skin Project —Thane, Maharashtra
- ₹30,000 - ₹50,000 a month
- Full-time
- Customer service
- Microsoft Office
- Bachelor's degree
Quick apply
Admin Executive – IT Support
AnalyticsFox Softwares Pvt.Ltd. —Ghansoli, Navi Mumbai, Maharashtra
- ₹20,000 - ₹38,000 a month
- Full-time
- Microsoft Outlook
- Computer Science
- Software troubleshooting
- Health insurance
- Life insurance
Quick apply
Sr. MIS Executive
The Monarch Enterprises —Bhiwandi, Maharashtra
- ₹20,000 - ₹35,000 a month
- Full-time
- Microsoft Excel
- ERP systems
- Data analysis skills
- Food provided
Quick apply
3d
Hiring – Hospitality Executive
Raise Enterprises —Amarnath, Maharashtra
- ₹12,000 - ₹16,000 a month
- Full-time
- Hospitality
- Customer service
- Microsoft Office
Quick apply
HR & Admin Executive
MITSU CHEM PLAST LTD. —Mulund, Mumbai, Maharashtra
- ₹10,307.05 - ₹35,000.00 a month
- Full-time
- English
- Human resources
- In-person
- Health insurance
Quick apply
HR Executive
Metaminds Studio —Wagle Estate, Thane, Maharashtra
- ₹7,000 - ₹10,000 a month
- Part-time
- Microsoft Excel
- Human resources
- Organisational skills
- Paid time off
- Work from home
Quick apply
Sr. Purchase Executive
CALYX CHEMICALS AND PHARMACEUTICALS LIMITED —Vashi, Navi Mumbai, Maharashtra
- ₹7,00,000 - ₹8,00,000 a year
- Full-time
- Microsoft Excel
- Oracle
- Bachelor's degree
Quick apply
9d
Senior Service Executive - Customer Care Centre
Agfa —Thane District, Maharashtra
- Management
- Inventory management
- Master's degree

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Admin & Operations Coordinator

HeSpoke Originals Private Limited
Wagle Estate, Thane, Maharashtra

Quick apply

Job details

Full-time
₹25,000 - ₹40,000 a month
13 days ago

Qualifications

ERP systems
Microsoft Office
E-Commerce
Project management
Office management
Manufacturing
Communication skills
Office experience

Full job description

Admin & Operations Coordinator

Location: Thane
Type: Full-Time | High Ownership

What this role really is

This is not a front desk or office assistant role.

You are the central coordination hub of the company, ensuring that day-to-day business operations run smoothly across the office, warehouse, vendors, employees, and founders. Your responsibility is to keep the business organized, proactive, and operationally efficient.

You will coordinate people, tasks, documents, meetings, travel, office administration, procurement, and follow-ups so that every team can focus on execution.

Your job is simple:

Ensure smooth business operations through exceptional coordination, administration, and execution.

Roles & Responsibilities
1. Office Administration

Manage day-to-day office administration and facilities
Maintain office infrastructure, equipment, and supplies
Procure office stationery, pantry items, and operational requirements
Coordinate housekeeping, security, internet, utilities, and maintenance vendors
Ensure the office remains organized, functional, and professional

2. Operations Coordination

Coordinate daily activities between:
Founders
Warehouse
Operations Team
Production Team
Marketing Team
Finance Team
External vendors
Track pending tasks and ensure timely completion
Follow up on action items and deadlines
Escalate delays or operational issues proactively

3. Calendar & Meeting Management

Schedule meetings, interviews, and internal reviews
Coordinate founder calendars and appointments
Prepare meeting agendas, notes, and action items
Track follow-ups and ensure decisions are executed

4. Vendor & Service Management

Coordinate with:
Courier partners
Office vendors
Facility service providers
Internet and utility providers
Equipment suppliers
Maintain vendor records, contracts, and contact information
Track renewals and service schedules

5. Procurement & Asset Management

Purchase office and operational requirements
Maintain records of company assets
Track allocation and movement of laptops, phones, furniture, and equipment
Coordinate repairs, replacements, and maintenance

6. Documentation & Record Management

Maintain organized digital and physical records
Manage:
Agreements
Vendor documents
Employee documents
Compliance records
Licenses and certificates
Ensure documents are updated, secure, and easily accessible

7. HR & Employee Coordination

Coordinate interview scheduling and candidate communication
Support employee onboarding and exit formalities
Maintain employee attendance and leave records
Coordinate ID cards, workstation setup, and office access
Assist with employee engagement activities and office events

8. Travel & Logistics Coordination

Arrange travel, accommodation, and local transport for founders and employees when required
Coordinate shipments, couriers, and document deliveries
Ensure smooth movement of important business materials

9. Inventory & Office Supplies

Monitor office inventory levels
Maintain stock of stationery, consumables, and pantry items
Prevent shortages through timely procurement
Control office expenses through efficient purchasing

10. Business Support

Assist founders with administrative and operational tasks
Coordinate across departments to improve workflow
Support execution of company initiatives and special projects
Help implement SOPs and operational improvements

11. Reporting & Coordination

Maintain trackers for:
Pending tasks
Vendor follow-ups
Office expenses
Asset registers
Meeting action items
Administrative activities
Prepare periodic reports for founders

12. Cross-Functional Collaboration

Work closely with:
Founders
HR
Finance
Warehouse
Operations
Marketing
Production
External vendors
Act as the coordination point to ensure smooth communication and timely execution across teams

Must-HavesNon-Negotiable

Strong organizational and coordination skills
Excellent verbal and written communication
High attention to detail and follow-through
Ability to multitask and prioritize effectively
Proficiency in Microsoft Office, Google Workspace, and spreadsheets
Comfortable using project management and collaboration tools
High ownership, accountability, and problem-solving mindset
Ability to work in a fast-paced startup environment

Preferred

2–5 years of experience in administration, operations, executive coordination, or office management
Experience working in startups, ecommerce, retail, or manufacturing businesses
Familiarity with ERP, HRMS, or task management software

Key Success Metrics

Task Completion Rate
On-Time Coordination of Cross-Functional Activities
Meeting & Action Item Closure Rate
Vendor Response & Resolution Time
Office Operational Uptime
Procurement Turnaround Time
Documentation Accuracy
Asset Management Accuracy
Employee Support Satisfaction
Administrative Cost Control
Founder Productivity Improvement

Core Objective of the Role

Build a highly organized, efficient, and proactive administrative and operational backbone that enables every department to execute seamlessly, keeps business activities on schedule, and allows the founders to focus on strategic growth.

Job Type: Full-time

Pay: ₹25,000.00 - ₹40,000.00 per month

Work Location: In person

Quick apply

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